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Board Liaison & Executive Assistant

Posted by
Community Partners
|
Los Angeles, CA
New
|
Published 23 days ago

The Organization

Community Partners offers expert guidance, essential services, and a strong dose of passion to help foster, launch, and grow creative solutions to community challenges. For almost 30 years, hundreds of individuals, groups, foundations and other institutions have worked with Community Partners to create new nonprofit projects, establish coalitions, and manage major philanthropic initiatives to benefit the region. 

Across all program areas, Community Partners works toward our organizational vision: A vibrant society in which individuals and institutions use knowledge, resources, and relationships to build equitable, democratic and thriving communities.

Our work includes:

Fiscal Sponsorship

We provide the structure, finance and administrative services, expert counsel and connections that help nonprofit leaders succeed.

Intermediary Services

We help foundations, corporations, government agencies and other institutions achieve greater impact.

 Knowledge Sharing

We offer workshops, reports, speaking engagements and a range of publications to help strengthen the field.

Community Partners today works with upwards of 180 fiscally-sponsored projects and 15-25 initiatives and manages roughly $80 million in revenues annually. Our work spans the fields of civic engagement, arts and culture, education, social justice, health, public policy, social services and youth. To learn more, please visit us at www.CommunityPartners.org.

THE POSITION

Community Partners seeks a full-time Board Liaison & Executive Assistant. The Board Liaison & Executive Assistant provides comprehensive administrative support to the CEO and senior leadership team and serves as the CEO’s liaison to the Board of Directors. This role follows, develops, and implements processes and procedures that strategically streamline the function of the CEO office, facilitating the efficient and effective operation of the leadership team and the Board. This role requires confidentiality, professionalism, and attention to detail.

RESPONSIBILITIES

Board Support

  •  Acts as the primary liaison with the Boards of Directors to answer questions, resolve issues, facilitate the Boards’ work, and plan for meetings.
  • Develops and maintains effective and supportive working relationships with the Board members; provides high-touch administrative support as needed to Board members.
  • Works closely with the CEO and members of the senior leadership team to address Board needs in a timely manner.
  • Plans, coordinates, and attends Board meetings including regular meetings, committee meetings, board retreats, and strategic planning retreats; prepares and distributes agendas and meeting materials, and records and compiles minutes of meetings.
  • Drafts board resolutions for review by CEO and appropriate Board leadership; maintains Board roster; tracks Board committee assignments; supports annual Board self-evaluation process, and other duties as needed. Ensures bylaws and other governance documents are maintained and up to date.
  • In partnership with IT and the Director of Communications, updates the Board website to proactively manage the information upload and maintenance of Board and committee meeting calendars, handbooks, bylaws, and other documents in an online portal.

 Executive Support

  • Manages CEO’s daily calendar, including supporting meeting preparation by providing pertinent notes and bios, including weekly and as-needed briefs.
  • Informs CEO of upcoming commitments and responsibilities, following up appropriately. 
  • Prepares materials and generates or edits correspondence, communications, and other documents to support the CEO in planning, convening, leading, attending and delivering presentations at meetings, interviews, public speaking engagements, etc.
  • Performs a wide variety of administrative tasks for the CEO including preparing expense reports, correspondence, travel plans, itineraries, and agendas. 
  • Communicates directly, and on behalf of the CEO, with Board members, the senior leadership team, staff, and other internal and external stakeholders.
  • Prepares senior leadership team meeting agendas.
  • Acts as a liaison between the CEO and their direct reports to follow up and ensure projects are completed as planned.
  • Researches, prioritizes, and follows up on issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response for the CEO’s review. 
  • Responsible for daily data entry to maintain and update CEO contacts, correspondence, and meeting notes as well as data entry in Salesforce and associated repositories.
  • Plans and facilitates virtual and in person events, conferences, and meetings, including coordinating speakers and controlling event budget, attendee communication, maintaining distribution lists, coordinating refreshments, and ensuring required conference room/equipment is arranged.
  • Represents Community Partners publicly and extends civic reach through strategic networking and relationship building.

QUALIFICATIONS

  • Strong interpersonal skills and the ability to build relationships with diverse stakeholders, including staff, board members, and external partners.
  • Strong written communication and proof-reading/editing skills.
  •  Demonstrated organizational skills that reflect ability to perform and prioritize multiple tasks with excellent attention to detail.
  • Exceptional problem-solving skills and demonstrated proficiency with reporting, managing processes, analyzing information, and developing solutions.
  • Detailed oriented, accurate, and able to manage multiple priorities in a busy, fast-paced, and evolving team environment.
  • Able to work with diverse individuals and groups.
  • Exhibit an ability to prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
  • Possess demonstrable proficiency in MS Office Suite, including Word, Excel and PowerPoint.
  • A bachelor's degree and 6+ years of relevant experience, or the equivalent experience of 8-10 years as a board liaison and/or executive assistant are required.

COMPENSATION

Position range $62-75K Depending on experience

Benefits include paid holidays and vacation, a 403(b) plan with employer match, medical, dental, vision, flex spending, Metro pass, and a range of professional development opportunities. Community Partners has a 9/80 work week option under which employees may elect to work 80 hours in 9 days and take every other Friday off (after completion of introductory period).

 

Community Partners® is an equal opportunity employer committed to a diverse and inclusive workforce. In addition, the organization will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring 

The Organization

Community Partners offers expert guidance, essential services, and a strong dose of passion to help foster, launch, and grow creative solutions to community challenges. For almost 30 years, hundreds of individuals, groups…

Details at a Glance

  • Time Commitment
    Full Time Schedule

Salary

USD 62,000 - USD 75,000

Location

Temporarily Remote
Work must be performed in or near Los Angeles, CA
Associated Location
Los Angeles, CA, USA

How to Apply

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