Project Coordinator

Job Type

Full Time


Minimum: $50,000
Maximum: $60,000



Start Date



Bay Area
United States


The College Transition Collaborative (CTC), based out of the Department of Psychology at Stanford University, aims to create higher education learning environments that foster equitable student outcomes by bridging research and practice. CTC partners with colleges and universities to develop scientifically proven approaches that place the student experience at the center of institutional programs and practices. Our work helps institutions better understand how their students experience moments of transition or difficulty, and how psychologically-informed practices can convey to all students they are valued, respected, and can excel. CTC’s work has helped support greater engagement, retention, and completion for students at diverse colleges and universities across the United States, particularly for traditionally marginalized groups such as students of color, first-generation students, and low-income students. To learn more, please visit our website at

We are seeking a Project Coordinator who will manage the ongoing project workplans of our research practice partnerships including leading communication with internal and external stakeholders to monitor and advance progress. Core duties include: maintaining and updating workflows; monitoring project scope and schedule; leading communication with external project partners, school partners, and researchers to facilitate feedback processes and execution of project tasks, monitor progress and assist with time management, build and maintain relationships, and provide supports; and lead the project team in creating and managing organizational processes to increase efficiency. This individual will be an essential project member who will be expected to learn and work independently, yet collaborate effectively with team members and project partners. The work will take place in a dynamic environment where specifications often change rapidly in response to demands from both researchers and practitioners, so the Project Coordinator must be able to be flexible in their approach and implementations.

Roles and responsibilities will include:

1. Maintaining Project Workplan

  • Monitor project scope and schedule and report deviations and concerns to Implementation Manager
  • Document and process change requests to project workplan

2. Planning and Facilitating Meetings

  • Plan agendas for and lead/facilitate regular virtual check-in meetings with internal and external stakeholders
  • Along with internal and external stakeholders, create and iterate on itineraries, engagement plans, and materials for in-person meetings and convenings
  • Work with team members to coordinate and plan logistics for site visits on partner campuses

3. Liaising with all stakeholders to ensure timely progress and maintain open communication

  • Work closely with internal team members and external stakeholders to ensure that research and development activities align cohesively with partner learning streams of work
  • Ensure that researchers have the materials they need, built out in appropriate detail, from the internal team. Adjust and troubleshoot researcher planning and scheduling issues as needed to ensure work is completed within project timeline.
  • Work closely with team members and school liaisons to support school partners in executing project tasks (e.g., submitting IRB protocols)

The ideal candidate is someone who:

  • Is passionate about efforts to improve equity for marginalized and underrepresented populations, particularly through an educational and psychological lens.
  • Can work and learn both independently and with co-workers.
  • Gets excited about organization and detail.
  • Communicates clearly and professionally with varied audiences
  • Is able to multitask and manage competing priorities.
  • Is energized by the prospect of working for an early-stage organization with flexible roles in a rapidly changing environment.
  • Is comfortable in complex, collaborative work environments and academic environments
  • Is proficient in office software (MS Office Suite, Google Docs/Sheets/Drive)
  • Is excited to contribute to the successful and timely execution of our research projects, and is interested in learning about the research process (note: research experience is not a requirement for this position)
  • Has an Associate Degree or a combination of education and relevant experience

We welcome and encourage candidates from diverse backgrounds who can bring unique perspectives to the table. If you feel this position would be a good fit for you, please apply even if you don’t meet all of the listed criteria exactly.

Location: Bay Area, CA

Schedule: Full-time

Classification Level: G

Salary Range: 50-60k


Why work for CTC? Some perks include:

  • Contributing to rigorous, mission-oriented work that strives to reduce educational inequality in the United States.
  • Being involved in facilitating cutting-edge research with some of the most prominent social scientists and higher education changemakers in the field.
  • Helping build an early-stage organization with room for professional growth.
  • Joining a close-knit, friendly team that highly values diversity and inclusion.
  • Great benefits through Stanford Benefits & Rewards.
  • Flexible working hours and regular work-from-home days. We are a semi-remote team with colleagues around the country in different time zones, and we believe that team members should be free to work flexible hours as long as the work is getting done.

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

If you would like to apply for this position, please fill out this form. Please note that applications not submitted through the form will not be considered. Please do not submit your application materials through email or through other platforms.