Title: Sr. Finance & Accounting Officer
Location: Washington, DC
Reports To: Manager Finance & Accounting Country Support
Classification: Full-time, exempt
Elizabeth Glaser Pediatric AIDS Foundation is a proven leader in the global fight to end HIV and AIDS, and an advocate for every child to live a full and healthy life into adulthood. Founded through a mother’s determination, we are driven to see a world where no other mother, child or family is devastated by this disease. For more than 30 years, EGPAF has been a leader in meeting urgent needs in pediatric HIV and AIDS in the world’s most affected regions. For more information, please visit http://www.pedaids.org .
The Finance Officer will provide routine accounting and financial analysis support to the foundation’s Finance & Accounting Department. S/he will take ownership of the monthly review of field finance reports, bank reconciliations, asset & liability account balances and other financial data for assigned Foundation country offices and ensure compliance with all accounting and foundation practices and procedures.
Job Responsibilities :
- Support finance & accounting staff from up to 2 Foundation country offices in the successful execution of their responsibilities;
- Reviews field finance reports (in QuickBooks), bank reconciliations, asset & liability account balances, and other financial data received country offices on a monthly basis;
- Investigates accounting-related issues/problems, responds to questions, works with country office staff to make approved corrections to accounting data as needed;
- Conduct compliance review of accounting documentation based on department procedures on a monthly basis;
- Prepare monthly financial reports for portfolio and reviewing reports with field managers and other interested parties.
- Provide special reports to program staff and donors
- Perform analysis on various programmatic and operational activities
- Coordinate budget development of countries in portfolio
- Reconciles assigned general ledger accounts each month, including country office cash balance account;
- Review and process International Assignee housing allowance reimbursement requests, in conjunction with Washington, DC Human Resources;
- Prepare and assist in trainings and orientations for new country office accounting staff;
- Travel to field offices as necessary for training and/or financial review;
- At direction of Controller, obtain required supporting documentation and assist in preparation of other schedules as needed in conjunction with the Foundation’s annual financial audit;
- Attends country office support calls and other country office-related meetings, as appropriate.
- Assists in operations support of project start up and close out ;
- Assists in drafting and reviewing new country office or DC-based accounting-related policies & procedures
- Maintains a working knowledge of all Foundation Corporate Services policies and procedures, and communicates these clearly;
- Respond promptly, courteously, and correctly to inquiries from internal and external colleagues.
- Bachelor’s degree in Accounting, International Business, or related field
- 8 Years related experience
- Strong Excel Skills
- Familiarity with QuickBooks or other accounting software
- Knowledge, experience, and familiarity with all federal compliance rules, regulations and standards associated with federal funding and non-profit accounting, such as 2 CFR 200
- Understand, utilize and assess chart of accounts for proper reporting of fund tracking to various funding sources, allowable and non-allowable expenses, projects, activities, departments and functions.
Knowledge, Skills, and Abilities
- High level of analytical ability and attention to detail
- Effective organizational and time management skills
- Ability to prioritize and manage multiple projects in a fast paced, deadline driven environment
The Foundation expects all employees to possess the fundamental competencies of interpersonal skills, communication, accountability, continual learning, and driving results. The ideal candidate will either be proficient or advanced in the following set of competencies, specific to this position’s level of Officer:
- Team Building – Team building is a person’s ability to inspire and foster team commitment, spirit, pride, and trust. He/she also facilitates cooperation and motivates team members to accomplish group goals.
- Customer Service – Customer service is a person’s ability to anticipate and meet the needs of internal and external customers while delivering high-quality products and services and being committed to continuous improvement.
- Decisiveness – Decisiveness is a person’s ability to make well-informed, effective, and timely decisions, even when data is limited or solutions produce unpleasant consequences. He/she will also perceive the impact and implications of decisions.