Manager, Gifts Receivables

Job Type

Full Time


Details: Commensurate with experience




622 West 113th Street
MC4520 7th Floor
New York
United States


Reporting to the Associate Director of Major Gifts, the incumbent will manage a portfolio of restricted/unrestricted gift revenue records (ex. gift project, temporary, overseas and discretionary accounts), and collaborate closely with a team of developments professionals to manage the preparation of submissions, funding agreements, payment schedules, revision submissions, payment reminders and will provide high-level administrative support in the setup and management of restricted/unrestricted accounts.

The Manager, Gifts Receivables will provide ongoing monitoring of gift/payment submissions, coordinate with the finance team to initiate account inflows and outflows, analyze submission patterns and propose recommended modifications to manage submission levels, and generate periodic ad hoc reporting; reconcile accounts on a monthly, annual, and as-needed basis to conform with the University reporting guidelines;

The Manager, Gifts Receivables is also responsible for providing guidance, advice and consultation to administrators, staff, and faculty on a broad range of gift accounting policies and procedures for the University. Must be able to manage the day-to-day administration of overseas and advisor accounts, including bank reconciliations, bank credits and debits and postings of fund additions.

Job Responsibilities include but are not limited to the following:

·        Routinely initiate contact with Chief Development Officers (CDOs) and Senior Business Officers (SBOs) in all schools/units regarding commitment receivables;

·        Alert CDOs and SBOs about major receivables that are in danger of becoming delinquent, enlisting their assistance in bringing them current.

·        Coordinate with CDOs and SBOs regarding the need to re-negotiate, with donors, regarding payment schedules for delinquent submissions; Review and evaluate effectiveness of collection policies and procedures; define and recommend policy changes; and implement procedures.

·        Serve as final approver for managing and reconciling oversea accounts.

·        Manage bank-to-bank journals and fund transfers using Columbia’s Accounting and Reporting software (ARC).

·        Coordinate with Gift Strategy, OAD Finance and the Controller’s Office on all new advisor accounts setups.

·        Create and manages accounts for advisor funds.

·        Receive and confirm outflows processed in ARC by the Controller’s Office for advisor accounts.

·        Monitor holding/temporary accounts, with goal of minimizing both the number of transactions in holding, as well as length of time spent in holding;

·        Maintain authoritative and reconcilable tracking of all transactions currently in the holding account.

·        Perform financial adjustments of outflows from the holding account.


·        Must maintain knowledge of and comply with IRS and University policies and procedures.


Bachelor's degree and/or its equivalent required. 3-5 years’ experience as a department manager in billing, accounting or information systems. Strong research skills, record keeping and database management skills. Good decision making skills, can handle multiple projects and meet deadlines. Detail oriented, organized and excellent communication skills.

Forward thinker who can establish and recommend receivables policies. Must have ability to shift priorities; superior problem solving capabilities. Ability to effectively prioritize and execute tasks in a high-pressure environment.

Columbia University is an equal opportunity/affirmative action employer.


Medical and dental coverage, tuition exemption, retirement contributions and more.

Professional Level

None specified

Minimum Education Required

4-year degree