The Southern Poverty Law Center is dedicated to fighting hate and bigotry and to seeking justice for the most vulnerable members of our society. For more than four decades, we've won landmark cases that brought systemic reforms, tackling the remnants of Jim Crow segregation and destroying violent white supremacist groups; shattering barriers to equality for women, vulnerable children, the LGBT community, and the disabled; protecting migrant workers from abuse; ensuring the humane treatment of prisoners; reforming juvenile justice practices and more.
Our Atlanta office is rapidly expanding and is in need of an Office Manager to support our growing staff. In collaboration with other administrative staff, the Office Manager position is responsible for overall front office activities, including the reception area, mail, supplies ordering, fleet and rental car management and facilities. Additionally, this position will manage meeting planning, internal office moves, new hire orientation, basic IT support and coordination, as well as other general administrative support for staff across departments.
- Coordinates overall administrative activities for the office’s administrative staff. Serve as primary contact person for the office internally and externally;
- Responsible for facilities and day-to-day office operations (such as distributing building access keys and parking passes, interacting with building management, etc.).
- Supervise the maintenance of office equipment, including copiers, conference room equipment and coordinate the use of conference rooms including set up rooms, video conferencing equipment, etc.;
- Lead new hire and new team member (internal transfers) orientation to help acclimate new Atlanta-based members to the office (set up IT equipment, lead tours of the facilities; train staff members on the use of equipment and technology, etc.);
- Order and maintain office supplies;
- Handle all mail operations including shipping and receiving duties for the office;
- Manage office’s vehicle fleet including checking vehicles in and out after staff use, ensuring vehicles have enough gas, managing vehicle maintenance, etc.;
- In coordination with the IT department at headquarters, assist in new equipment set-ups, basic troubleshooting, and requesting and coordinating support;
- Assist in arranging or coordinating travel for office staff, as needed;
- Organize office events (social events, birthdays, luncheons). Enhance office culture for all staff, promoting a positive and collaborative work environment;
- Communicate office-relevant information and announcements (office closures, all-staff meetings etc.) to all office staff and;
- Additional duties as needed or requested.
- Bachelor’s degree preferred or related office management and administrative skills;
- Previous experience (at least 4-5 years) as an administrative assistant, office manager, or related role;
- Bi-lingual, English/Spanish (conversational, speaking and writing) highly preferred;
- Excellent written and verbal skills;
- Ability to juggle and prioritize multiple responsibilities daily;
- Must be proactive, resourceful, and have the ability to use good judgement to effectively resolve problems or issues that is consistent with policies and best practices;
- Commitment to customer service and willingness to do whatever it takes to get the job done and;
- Committed to the values and mission of the SPLC.
Other Special Considerations:
This job is performed under general office conditions, and is not subject to any strenuous physical demands or dangerous conditions.
The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. These statements are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.
An Equal-Opportunity Employer with a Commitment to Diversity
Southern Poverty Law Center (SPLC) is proud to be an equal opportunity employer, and as an organization committed to diversity and the perspective of all voices, we consider applicants equally of race, gender, gender identity, color, sexual orientation, religion, marital status, disability, political affiliation, national origin, or prior record of arrest or conviction.
Minimum Education Required