Executive Assistant


Job Type

Full Time

Salary

Details: Salary is based on experience and on the Foundation’s commitment to internal equity. A generous benefits package is provided.

Published:

04/12/2018

Address

New York
New York
United States

Description

Position Summary:

The Executive Assistant (EA) to the Vice President/Chief Operating Officer (VP/COO) is a highly organized, effective, and articulate administrator, representing the office of the Vice President and the Foundation at the highest level. The primary role of the EA is to pro-actively support the VP/COO and Office of the Vice President (OVP).  The EA will help facilitate the daily planning and processes of the VP/COO including heavy scheduling, domestic and international travel planning, calendar management, and budget and expense tracking activities and, as needed, for senior staff who report to the VP/COO. 


The EA will work closely with senior colleagues who report to the VP/COO, and with all colleagues across the Foundation in order to facilitate forward planning, or to act as liaison, guide, or advisor on current Foundation administrative procedures and policy, actively prioritizing and moving work forward on behalf of the OVP.  The EA may work closely with relevant Foundation and external offices to coordinate Board of Trustee related activities or materials.  The EA may also be required to help monitor or coordinate absence coverage and workflow coordination between the division's administrative teams.


Qualifications:


  • BA/BS plus a minimum of 5 years’ experience providing senior level support in a fast-paced environment, or equivalent combination of education and experience
  • Demonstrated expertise and savvy with calendar management, travel management
  • Detailed knowledge of and demonstrated proficiency in the use of office computer applications, including Microsoft Word, Excel, PowerPoint, Outlook and G Suite
  • Demonstrated proficiency in utilizing on-line information resources and data tools for information retrieval and data entry
  • Experience using a formal content or document management system, for example Microsoft SharePoint; and experience managing files and content and administering sites within a web-based content management system
  • Excellent oral and written communications skills; ability to manage communications tactfully and professionally with a high attention to detail and accuracy
  • Highly functioning and experienced administrator, able to self-manage, prioritize work assignments across departments, manage multiple deadlines, and to represent the unit and the Foundation in any given environment. 
  • Experience managing departmental budgets is a plus as is experience operating cross-culturally and across time zones
  • Excellent flexible and proactive planning skills, organizational skills, and attention to detail
  • Proven ability to problem solve and follow up appropriately on process and procedural issues
  • A team player with an ability to work in diverse teams with shared responsibility and accountability. 
  • Ability to contribute to a positive, productive, open, and supportive environment that motivates everyone to perform at their best


Alignment to the mission and culture of the Ford Foundation


  • Commitment to the Foundation’s mission and core values of equity, openness, collaboration, trust, accountability and urgency
  • Personal qualities of humility, capacity for self-reflection, and a sense of humor
  • Discretion and ability to handle confidential issues
  • Action-orientated and entrepreneurial self-starter who can work well independently and in teams


Equal employment opportunity and having a diverse staff are fundamental principles at The Ford Foundation, where employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation/affectional preference, age, national origin, marital status, citizenship, disability, veteran status or any other protected characteristic as established under law.

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply


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