Special/Executive Assistant to the President

Job Type

Full Time


Minimum: $40,000
Maximum: $50,000




United States


The Special/Executive Assistant works directly under the supervision of the President & CEO and is tasked with the responsibility of assisting the President & CEO with managing the daily operation of a busy administrative office. He/she serves as a gatekeeper and provides the support and resources necessary to carry out the chief executive officer’s responsibilities.

Duties and Responsibilities:

Administrative Duties:

  1. Manages schedules and calendars for President/CEO
  2. Writes and types correspondence, reports and other documents using proper format as required by the President & CEO
  3. Coordinates expense report filing for the President& CEO.
  4. Performs awide variety of executive administrative duties.
  5. Receives and distributes incoming mail; reviews and evaluates mail to identify those items requiring priority attention of the President/CEO
  6. Screens and makes calls for the President & CEO
  7. Maintains files for the Executive Office including board files.
  8. Responsible also for supporting the COO as needed.
  9. Performs other duties as assigned by the CEO.

Board of Directors Relations:

  1. Develops a positive working relationship with board members, management and staff.
  2. Coordinates Board and Executive Committee meetings; also attends these meetings and is responsible for taking minutes of the meetings and distributing copies to the board.
  3. Provides copies of board and executive committee minutes of the meetings to auditors at the end of the fiscal year.
  4. Updates Board Manuals on a quarterly basis to be used for new member orientation.

Internal/ External Relations & Resource Development:

  1. Represents the President/CEO to the public, funders, vendors, Board of Directors, and staff through professional face-to-face, telephonic, Internet, and other communications.
  2. Independently responds to letters and general correspondence of a routine and at times sensitive nature
  3. Acts as liaison between senior management, funders, and the office of the President.
  4. Plans and participates in public outreach activities related to community and governmental relations issues including serving in and/or leading collaborative efforts for legislative programs, civic engagement or other projects related to the organization mission.
  5. Serve as the point of contact for the input of data into the fundraising software system.


  • Only applicants with strong, proven EA experience will be considered.
  • Bachelor’s degree or education/experience equivalency.
  • Minimum of five years administrative/office support experience, with administrative support of President & CEO or senior level management preferred
  • Demonstrated proficiency in grammar, editing, and proofreading; excellence in verbal and written communications
  • Superior organizational, time management and multi-tasking skills; intermediate to advanced skills in Microsoft Word, Excel, Access, and PowerPoint
  • Demonstrated knowledge of office systems and processes
  • Strong interpersonal and managerial skills.

Professional Level


Minimum Education Required

2-year degree

How To Apply

Please e-mail finance@iapac.org with a resume and references.