Payroll Manager

Job Type

Full Time



Start Date



470 Seventh Avenue
10th Floor
New York
United States



KIPP NYC is a non-profit network of free, public charter schools that prepare students for success in college and life. In 1995 we started our first middle school, KIPP Academy, in the Bronx. Our goal was to graduate students with the strength of character and academic abilities needed to succeed in high school, college and beyond – and in so doing, to prove what is possible in urban schools. Today, our New York City network is comprised of five middle schools, four elementary schools, one high school, and KIPP Through College, a comprehensive support program for our alumni. KIPP NYC serves over 4,000 KIPP students and alumni, employs nearly 750 talented professionals, and has a combined operating budget of over $67 million. Upon realizing our current growth plan, KIPP NYC will have eleven schools, serve more than 6,500 students and alumni, and employ roughly 600 staff. 



KIPP NYC is looking for a detail-oriented person with excellent integrity, attention to detail and organizational skills to be a part of the KIPP NYC Shared Services Team. Reporting to the Director of Human Resource Administration (HRA), the Payroll Manager will be an integral component of a 6-member HRA Team focused on providing exceptional compensation and benefits to our growing employee population. The primarily responsibility for this position is to process payroll for our 10 payroll entities consisting of over 800 full and part-time employees. Our ideal candidate is someone who can thrive in a fast-paced, collaborative environment and who embodies the KIPP mantra “Work Hard. Be Nice.”


·        Prepare semi-monthly payroll for all employees and contractors, including entering payroll changes into internal and external systems  and verifying the accuracy of all data prior to submission

·        Manage submission process for non-exempt employee hours, employee reimbursements, and contractor invoices to ensure timely and accurate payments

·        Reconcile payroll and benefits deductions to invoices

·        Manage all payroll-related federal & state reporting requirements

·        Coordinate annual W-2 and 1099 preparation, reconciliation and distribution

·        Assist with compensation and contribution reporting for annual 990 filings & 403(b) audit

·        Update and maintain payroll procedures manual for payroll processing & deductions reconciliations

·        Deliver exceptional, friendly customer service by researching and resolving payroll-related inquiries in a timely and professional manner

·        Complete additional payroll or HR administration related projects as necessary



·        Zest, grit, love, social intelligence, and a sense of humor

·        Payroll administration experience processing multiple entities simultaneously required

·        Bachelor’s or advanced degree in a related field highly preferred

·        Certified Payroll Professional designation preferred

·        Recent experience using ADP Workforce Now to manage payroll required

·        Meticulous attention to detail and exceptional organizational skills; ability to maintain confidentiality of sensitive information required

·        Proficiency using Microsoft Office Suite, including intermediate Excel skills required

Professional Level


Minimum Education Required

4-year degree