RESPONSIBILITY: Volunteers, Student Tour Guides, and Temps
In collaboration with the Assistant Head of School for Development and the Development Team, the Associate plans, manages and executes donor events, manages all marketing for TNA and manages volunteers. The Specialist manages a portfolio of prospects and donors with an emphasis on converting event participants to annual donors. As a core primary purpose, all staff are to maintain the mission and vision of TNA.
NATURE AND SCOPE:
Events and Development (35%)
- Present strategies and data-driven recommendations to the Assistant Head of School for Development regarding events strategy
- Work closely with the Board of Directors, Development Committee and Development Team to execute events throughout the year
- Manage all event mailings, including designing invitations, collateral, programs, etc.
- Organize with volunteers and Host Committee members note-writing efforts on major event invitations
- Solicit corporate and individual sponsorship's for all major events
- Perform event management and execution for all events throughout the year, including production of all deliverables, host recruitment, PR, vendor contracts, logistics, etc.
- Produce and oversee execution of detailed event work plans including timelines, budget management, and volunteer and staff management
- Manage guest needs and specifications
- Work with hosts to implement follow-up strategy for guests immediately following event
- Oversee the creation process of the spring and fall newsletters, and annual report, including writing all copy, editing, photo selection, design, printing, and mailing processes.
- Design collateral including admissions brochures, flyers, invitations, pamphlets, postcards, and any other materials as necessary
- Give input on mailing strategy
- Coordinate administration of all social media content and digital communications
- Select, train, and oversee student tour guides
- Work with Director of Admissions to produce necessary materials for open houses site visits, and other recruiting events
Manage a Portfolio of Donors (20%)
- Manage a portfolio of new donors who come to TNA through events with the goal of converting them to annual donors
- Cultivate relationships with these new donors through meetings & communications
- Manage the portfolio of faith-based community relationships ensuring that database records are accurate, communications are maintained and visits from the assigned TNA staff person occur
- Cultivate and maintain existing relationships with organizations best suited to supply volunteers
- Create system to inform all volunteers of school happenings
- Schedule and administer comprehensive volunteer orientations
- Facilitate the volunteer process and guide donors who indicate they wish to volunteer, serving as a point of contact for the school
- Organize volunteer appreciation week, working with the Director of the Math Lab and Writing Center to ensure that each volunteer is acknowledged
- Design system for maintaining current clearance records for all volunteers. Use this to make sure that all clearances are up to date
- In collaboration with the Director of the Math Lab and Writing Center, choose and acknowledge a Volunteer of the Year
- Project revenue and design strategic plan to meet fundraising goals. Track monthly fundraising progress against goals and create alternative plans if behind targets
- Train new development associates on Raiser’s Edge usage
- Input journal notes and update contact information as needed
- Create benchmarks used to determine both individual and department goals based on research and best-practices.
- Maintain inventory of envelopes, stationery, stamps, and business cards
KNOWLEDGE / SKILLS / ABILITIES:
- Self-starting, highly motivated, take-charge abilities.
- Empathetic “people person” who understands the value of relationship building.
- Excellent verbal, written communication, and organizational skills.
- Adaptable, flexible, teachable.
- Open to new ideas and able to strategize and think creatively
- Self-starting, highly motivated.
- Moderate knowledge of development strategies
EDUCATION / EXPERIENCE / SKILL REQUIREMENTS:
- Bachelor’s degree in marketing, public administration, or related field.
- Minimum of three years’ experience in non-profit development.
- Federal FBI & Pennsylvania Criminal Background & Child Abuse Clearances
- High level of computer literacy with knowledge of Google Suite and Microsoft Suite; knowledge of Adobe Creative Suite and Raiser’s Edge preferred.
- General office environment
- Lifting of up to 10 pounds
- Travel up to 25% as needed, using own vehicle
This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee, who may be asked to perform other duties as required.