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Executive Assistant

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Published 19 days ago

The National Museum of Mathematics (MoMath) is a growing institution that provides insight into the evolving, creative, human, and aesthetic nature of mathematics to a diverse audience of all ages. Its interactive exhibits and stimulating programs encourage inquiry, spark curiosity, and reveal the wonders of math. You can learn more about MoMath and its open positions at www.momath.org

MoMath is seeking an Executive Assistant to provide administrative support to the Executive Director/CEO. This position provides an excellent opportunity for a responsible and intuitive individual with a penchant for perfectionism, a record of academic success, and a strong sense of professionalism to play a key role in a very active institution. 

  • This is a full-time position that will begin as a hybrid role, including some remote work, some time spent in the Museum’s Administrative Office and/or the Museum as needed or requested, and occasional time spent at other locations including picking up and/or dropping off supplies, materials, etc. Flexibility in work location is essential.   
  • Please note that this position handles time-sensitive Museum issues and requires the ability to be available to complete tasks, as needed, in the evening and on weekends. 

 

Essential Duties and Responsibilities: 

 Administrative Tasks:  

  • Organizing, routing, and responding to messages, primarily received over email. 
  • Identifying and communicating important matters to the ED throughout the day, generally via text. 
  • Arranging and confirming meetings and appointments. 
  • Assisting in scheduling and calendaring. 
  • Coordinating travel plans and logistics. 
  • Making phone calls and following up on outstanding issues. 
  • Providing resources for in-house and external meetings 
  • Scanning, copying, and printing as needed. 
  • Maintaining electronic records. 
  • Performing research tasks as needed. 
  • Communicating on behalf of Museum leadership with vendors and partners; advocating for the Museum as appropriate. 
  • Coordinating and communicating with other support staff; following up as needed to ensure directives are carried out. 
  • Safeguarding confidential information and materials. 

Customer Service Tasks: 

  • Providing white-glove service for high-level donors and friends of MoMath. 
  • Preserving and continuing good working relationships with all staff and external contacts. 

 Editing Tasks: 

  • Drafting written communications. 
  • Editing and improving text written by others. 
  • Reviewing communications, graphics, etc. to eliminate errors. 


Qualifications: 

  • Bachelor’s degree with an excellent grade point average from an accredited college or university. 
  • 3+ years of administrative experience assisting a senior or executive manager. 
  • Previous experience in a growing organization is a strong plus. 
  • A track record demonstrating superb organizational skills and attention to detail. 
  • Excellent written and personal communication ability, including assiduously accurate grammar and editing skills. 
  • Strong customer service skills. 
  • A 'no task is too big or too small' attitude.  
  • Extremely organized, detail-oriented, and able to work effectively under pressure while juggling multiple tasks. 
  • Comfortable with a fast-paced executive atmosphere and able to seamlessly change course when necessary. 
  • Ability to work effectively within a team environment and handle various personality types and working styles. 
  • Positive, enthusiastic, and creative approach to problem-solving. 
  • Highly refined sense of professionalism and responsibility. 
  • Strong familiarity with Microsoft Office including Word and Excel. 
  • Belief in the mission, image, and goals of MoMath. 

Hours and Availability

  • Flexibility in scheduling, including the ability to work weekends or evenings as needed, is essential. 

 

To apply: 

Please email the following to jobs@momath.org with a subject line that includes “Executive Assistant” and your name: A cover letter explaining how you meet the job criteria; a current résumé, including grade point averages; and a separate 150- to 500-word statement describing your views on mathematics or a life experience you have had related to mathematics. 

MoMath actively seeks a diverse applicant pool and encourages candidates of all backgrounds to apply. Equal opportunities are provided without regard to race, religion, color, national origin, sex, sexual orientation, gender identity/expression, age, status as a protected veteran, status as an individual with a disability, or any other applicable legally protected characteristics.  

 

The National Museum of Mathematics (MoMath) is a growing institution that provides insight into the evolving, creative, human, and aesthetic nature of mathematics to a diverse audience of all ages. Its interactive exhibits and stimulating…

Details at a Glance

  • Time Commitment
    Full Time Schedule

Location

Remote
Work must be performed in or near New York, NY
Associated Location
New York, NY, USA

How to Apply

Please email the following to jobs@momath.org with a subject line that includes “Executive Assistant” and your name: A cover letter explaining how you meet the job criteria; a current résumé, including grade point averages; and a separate 150- to 500-word statement describing your views on mathematics or a life experience you have had related to mathematics. 

Please email the following to jobs@momath.org with a subject line that includes “Executive Assistant” and your name: A cover letter explaining how you meet the job criteria; a current…

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