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Cornell Tech brings together faculty, business leaders, tech entrepreneurs, and students in a catalytic environment to produce visionary results grounded in significant needs that will reinvent the way we live in the digital age.
A hallmark of Cornell Tech is a rapid pace of change and growth which serve as opportunities to pursue excellence and improvement, not merely scale. We iterate to learn quickly from our activities and to improve our programs and ways of working. We further expect our organizational structure to continue to change, given the pace of our activities and programs and our iterative learning process. We see Cornell Tech serving as a model organization for our students, demonstrating the operations of a highly effective, dynamic, information-age organization.
This position will provide comprehensive high-level programmatic and administrative support to a new research initiative launching at Cornell Tech as well as project support to other campus-wide research efforts. Reporting to the Senior Director, Administration and Finance and working closely with the faculty Initiative Director, this position provides comprehensive program coordination support to the initiative, including facilitation of interactions with people at all levels, as well as organization of complex meetings, programs, and events, in collaboration with the campus Events Manager. Duties include conducting research; managing pre- and post-award grant activity; maintaining the initiative’s master calendar and director’s calendar; scheduling meetings and coordinating travel; drafting correspondence and reports; and monitoring budgets. This position will also assist in the development and coordination of various research programs for the campus. This includes: collecting and analyzing data; preparing reports and publications; maintaining documentations required for grant and regulatory submissions; planning and coordinating research seminars; and coordinating and assisting with grants proposals as needed. Position requires initiative, independent decision-making and a high level of professionalism and confidentiality.
This position is a 2-year appointment with opportunity for renewal based on funding availability and institutional needs.
Bachelor's degree required. Masters degree (including MBA or MPA) strongly preferred. Minimum of 3 to 5 years of experience in administration, finance, grant management, and/or program coordination, in a non-profit organization, preferably in research-intensive higher education.
Detailed responsibilities for specific research initiative support:
- Review and evaluate initiative outcome and assess deliverance of initiative objective; review and analyze initiative data to determine the effectiveness of existing initiatives and what adjustments to make; report on initiative accomplishments
- May assist with recruiting, hiring, training, and evaluating staff
- Scheduling, planning events, in collaboration with Cornell Tech Events Manager
- Working with and supporting director in carrying out the initiative priorities
- Schedule office; assure that required activities are accomplished in a timely manner.
- Develop, initiate and oversee initiatives; define client needs for new or existing initiatives, develop initiatives and materials; oversees and all logistics of newly requested initiatives and current initiatives.
- Develop, manage and monitor the initiative budget; ensure that the initiative meets all grant obligations and reporting duties by established deadlines.
- Research, recommend and implement programmatic policies, procedures, and practices.
- Develop and maintain effective relationships with other segments of the campus, other student/academic services, and individuals and agencies outside of the University.
- Participate and recommend strategic and operational planning for initiatives.
- Research, identify and pursue additional funding sources to help support initiative expenses; be creative in seeking funding sources or sponsorships to enhance the initiative and participants experience; write grant proposals.
- Represent the department, both on- and off- campus, in matters related to initiative development, implementation and efficiency; resolve moderately complex concerns and problems.
- Develop all marketing materials for initiatives; provide input and assist in developing marketing strategies.
- Negotiate performance, service and/or supply contracts required by the initiative.
Detailed responsibilities for campus-wide research efforts:
- Assists in the development and coordination of various research programs for the campus
- Performs data collection and analysis as needed for campus needs and reporting; maintains metrics and develops reports for Cornell Tech. Coordinates reporting of various research program statistics and the implementation of data collection procedures
- Prepare outlines, summaries, status reports, graphs, charts, tables and slides for distribution and communication to other departments. May also assist with the preparation of annual reports required by sponsors
- Coordinates maintenance of faculty biosketches, CV, biographies, publication listings, scientific presentations, grants and associated publications, personnel, and regular reports
- Assists in writing and formatting abstracts or journal articles for publications or presentations at society meetings and conferences. Proof/edit scientific documents and support letters
- Plan, coordinate, and implement seminars, conferences and workshops. Recommend new ideas and concepts for program themes, materials and resources to supplement, expand or replace existing program components
- Coordinates and assists with grants proposals as needed. Assist faculty in researching Requests for Application, Requests for Proposals and other programmatic announcements. May also provide support and assist with coordination of key requirements to ensure completion of all required administrative components for submission in accordance with deadlines. Works closely with the Cornell Tech finance team, and other Cornell University units in creating budgets as needed. Assists with subcontract/consortium agreements across institutions. Assists in monitoring, verifying and reconciling programmatic budget expenditures
- Serve as an internal liaison between the department and other key administrative departments at Cornell University and collaborating organizations
- Provide support as needed for coordination of various research programs and studies including but not limited to preparation of Institutional Review Board (IRB) and other regulatory applications and submissions. Maintains files of IRB approvals and coordinates re-submissions in a timely manner.
- Performs other related duties as assigned.
Minimum Education Required
How To Apply
Apply directly through the Cornell HR website (link provided). When applying through our system, please remember to attach your application materials (Resume/Cover Letter/CV) in either Microsoft Word or PDF format.
Hire is contingent upon background check. No relocation assistance is provided for this position. Visa sponsorship is not available for this position.
Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students and staff impart an uncommon sense of larger purpose and contribute creative ideas to further the university's mission of teaching, discovery and engagement. Located in Ithaca, NY, Cornell's far-flung global presence includes the medical college's campuses on the Upper East Side of Manhattan and Doha, Qatar, as well as the new Cornell Tech campus to be built on Roosevelt Island in the heart of New York City.
Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans, and Individuals with Disabilities.