Special Assistant to the Executive Director

Job Type

Full Time

Salary

Details: Commensurate with experience

Published

07/24/2018

Address

Washington
District of Columbia
United States

Description

Core Functions

·        Administration

·        Strategic Program Support


Classification: Regular exempt, full time, 40 hours per week


Summary


The “Special Assistant to the Executive Director” position is ideal for a recent bachelors degree graduate with a strong interest in nonprofit management. Primary Duties: Provide administrative and strategic support to the Executive Director. Secondary Duties: Coordinate all Board of Directors related efforts, including meetings, reports and governance; manage staff calendar and coordinate staff & senior team meetings.


Responsibilities and Tasks


Provide administrative and strategic support to the Executive Director:

  • Manage schedule, including daily calendar and contacts
  • Organize preparatory and logistical materials for local and out-of-town meetings and events


Assist Executive Director with managing prioritized projects and executing administrative tasks, such as:

  • Draft correspondence to allied organizations, Congressional staff and prospective funders
  • Draft presentations and remarks
  • Proofread and edit letters, memos and other official communications to Members of Congress, funders, strategic partners and stakeholders
  • Serve as Executive Director’s liaison to staff


Coordinate all Board of Directors-related efforts:

  •  Manage board and committee calendars
  • Prepare and execute materials and logistics for three annual board meetings, plus interim committee meetings & reports
  • Writing board reports, work plans, year-end review and related materials
  •  Managing contracts with hotels, restaurants, meeting venues, and other vendors
  •  Keeping up to date records of board decisions, participation, projects and other relevant matters
  • Coordinate board member attendance and participation in special events and projects related to the Afterschool Alliance’s work


Support the Afterschool Alliance Staff:

  • Manage staff calendar
  • Coordinate staff and management team meetings
  • Represent the Alliance at professional conferences, through public speaking/presentations, and at events and briefings
  • Additional projects as necessary


Knowledge, Skills and Abilities


Candidates must demonstrate:

  •  Passion for the Afterschool Alliance’s mission
  • Initiative, professionalism, flexibility and strong judgment
  • Ability to manage multiple projects under tight deadlines and prioritize work
  • Sound problem-solving and troubleshooting skills
  •  Strong proofing, editing, oral communications and organizational skills
  • Confidentiality and attention to detail and accuracy
  •  Excellent interpersonal skills
  •  Proficiency in MS Office Suite, particularly Outlook, Word, PowerPoint and Excel
  • Comfort with adapting to new technology and online platforms such as Basecamp, Salesforce, and/or Adobe Connect
  • Collaborative nature and ability to work well in teams
  •  Ability to spot gaps on a team and work with management or on your own to fill those gaps


Minimum Qualifications

• Bachelor’s degree

• Detail-oriented

• Passion for the Afterschool Alliance’s mission

• Demonstrated professionalism

• Eagerness to learn


Professional Level: Entry level

 

Compensation: Commensurate with experience


Benefits: Afterschool Alliance provides health insurance partly funded by employer, applicable self-funded employee benefits, accrued vacation and sick leave, and paid holidays as listed in the employee handbook.


How to Apply: To apply for this position send your resume, a cover letter describing your interest and qualifications, a writing sample 1-3 pages, and three professional references to hr@afterschoolalliance.org.

Benefits

Afterschool Alliance provides health insurance partly funded by employer, applicable self-funded employee benefits, accrued vacation and sick leave, and paid holidays as listed in the employee handbook.

Professional Level

Entry level

Minimum Education Required

4-year degree

How To Apply

hr@afterschoolalliance.org
http://www.afterschoolalliance.org

To apply for this position send your resume, a cover letter describing your interest and qualifications, a writing sample 1-3 pages, and three professional references to hr@afterschoolalliance.org.


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