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Human Resources Specialist

Posted by
After School Matters
|
Chicago, IL
New
|
Published 15 days ago

After School Matters provides Chicago high school teens with high quality, after-school and summer opportunities to explore and develop their talents while gaining critical skills for work, college and beyond. Since 1991, more than 350,000 teens have participated in our hands-on, project-based after-school and summer programs in the arts, communications and leadership, sports and STEM (Science, Technology, Engineering and Math). Programs take place at locations throughout the city including Chicago public high schools, Chicago Park District and Chicago Public Library locations, community organizations, downtown at the Gallery 37 Center for the Arts, in Belmont Cragin at our Michael and Karyn Lutz Center for After School Matters, and in the Pullman community at the new Gately Center for After School Matters. For more information, visit www.afterschoolmatters.org.


Summary of Position:

The HR Specialist helps the HR department equip staff to achieve the organization’s mission. The HR Specialist takes ownership of three HR domains and implements day-to-day operations in those areas:

  • Staffing, which encompasses recruitment, selection, and onboarding;
  • Compliance and reporting, such as HRIS management, internal reports, and external reports; and
  • Compensation and benefits, including insurance, FMLA, and unemployment.

In addition, the HR Specialist provides administrative support, assists with special projects, and provides customer service for employees. The HR Specialist is skilled in using Excel, is precise and detail-oriented, and has knowledge of HR practices.

HR Specialist is a full-time position.


Major Duties and Responsibilities:

  • Staffing & Recruiting
  • Oversee job descriptions and guide managers through job analysis.
  • Coordinate recruitment by posting jobs.
  • Assist managers with selection by screening resumes, conducting phone interviews and reference checks, and processing background checks.
  • Assist managers with designing interviews and assessments.
  • Coordinate onboarding by sending offer letters, preparing staff for new employee’s arrival, ensuring completion of hiring documentation, inputting employees into payroll, and conducting new employee orientation.
  • Compliance & Reporting
  • Maintain HRIS, including Applicant Tracking System and Performance Management System, as well as paper employment files.
  • Produce internal reports such as monthly vacancy and hiring data.
  • Produce external reports, such as EEO-1, Form 5500, and forms for Affordable Care Act compliance.
  • Compensation and Benefits:
  • Administer employee benefit plans: monitor eligibility for benefits, enter deductions into payroll, verify deductions with Finance prior to payroll runs, work with insurance agent to correct any errors in enrollment, and coordinate open enrollment; audit payroll and benefits data periodically to ensure accuracy and take corrective action as needed.
  • Oversee FMLA administration.
  • Process unemployment and worker’s compensation claims; represent After School Matters in unemployment hearings.
  • Administrative support:
  • Respond to requests for employment verification and complete monthly invoices.
  • Coordinate administrative aspects of other HR domains, including tracking and scheduling appraisals, scheduling trainings, and preparing handouts for trainings.
  • Provide support on special projects, including research, for the HR & Risk Manager.
  • Answer employees’ questions about policies and practices.
  • Other duties as assigned.


Supervisory Responsibilities:

  • HR Intern/Assistant


Physical Demands:

The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Must be able to sit and work at a computer for long periods of time.


Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is not exposed to weather conditions.
  • The noise level in the work environment is usually moderate.


Knowledge, Skills and Abilities:

  • Strong Excel skills, including creating pivot tables, using lookup formulas, and filtering data, strongly preferred
  • Strong relationship building skills and the ability to effectively collaborate/communicate cross-departmentally are required
  • Clear, precise writing ability required
  • Proficient with other Microsoft Office software, including Word and Outlook
  • Able to enter and audit data with great accuracy and attention to detail
  • Able to meet deadlines, prioritize, and respond promptly while managing multiple simultaneous responsibilities
  • Able to conduct research, analyze information, offer recommendations, and solve problems
  • Professional demeanor and verbal communication
  • Knowledge of best practices and regulatory requirements pertaining to recruiting, hiring, benefits, and compensation


Qualifications:

  • Bachelor’s degree required
  • 2-3 years of HR experience strongly preferred; 2-3 years of professional office experience with HR, data, or administrative tasks required
  • Commitment to EEO principles, diversity, and inclusion required
  • Cook County residency required


How to Apply:

Submit a cover letter and resume at https://afterschoolmatters.applytojob.com/apply


EEO:

After School Matters is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, military discharge status, age, marital status, parental status, or source of income.

After School Matters provides Chicago high school teens with high quality, after-school and summer opportunities to explore and develop their talents while gaining critical skills for work, college and beyond. Since 1991, more than 350…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Education
    4-Year Degree Required
  • Professional Level
    Professional

Location

Temporarily Remote
Work must be performed in or near Chicago, IL
Associated Location
66 E Randolph St, Chicago, IL 60601, USA

How to Apply

Apply by submitting a resume, cover letter, and application here: https://afterschoolmatters.applytojob.com/apply

Apply by submitting a resume, cover letter, and application here: https://afterschoolmatters.applytojob.com/apply

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