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Operations and Grants Manager

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Published 8 days ago

The Smith River Alliance is a watershed organization with offices near Crescent City, California. Our work force lives in Del Norte and Humboldt Counties. Founded in 1980, the mission of the organization is to provide for the long-term protection, restoration, and stewardship of natural resources in the Smith River watershed.

SRA works primarily in the Smith River watershed, which includes the Smith River National Recreation Area (NRA), 450 square miles of watershed land managed by the Six Rivers National Forest and acreage held by private landowners. The Smith River is located on California’s North Coast, in Del Norte County. The Smith is California’s only major un-dammed river. Its most precious natural river flows, protected habitat, and lack of a strong hatchery influence combine to make the Smith River the premier stronghold for salmon and steelhead in California.

SRA works to safeguard the Smith River watershed using advocacy, education and acquisition of key inholdings. We secure permanent protection of key strategic forest, wetland and public access parcels through purchase from willing sellers. SRA works independently and with partner organizations. In addition, we have a strong portfolio of ongoing restoration initiatives on the Smith Coastal Plain and the across the Smith watershed

Summary of Position

The Operations and Grant Manager is responsible for managing all aspects of the business and operations for SRA and will also work closely with Project Managers to oversee invoicing, purchasing, budget development and contract compliance. The role will work with key internal and external partners to ensure that SRA’s financial and operational systems are running effectively. 

The Operations and Grants Manager will be responsible for managing SRA business operations, with a focus on grant and agreements management. This position will help Project Managers achieve project success by managing funding awards throughout their lifecycle: from proposals, to grant execution and contracting, to invoicing and reporting, and project closure. The annual operating budget is approximately $1.5 million (75% from government grants).

Candidates with residency in Curry, Del Norte and Humboldt Counties preferred. Flexible work hours, location and remote work is an option.

Responsibilities

I.               Contracts and Grants Administration (40%)

  • Manage contractual agreements and payment schedule.
  • Oversee the pre-award process and post-award closeout
  • Review and monitor all contracts and grants. Responsibilities include: (a) interpreting contract award terms; (b) managing reporting calendars; (c) coordinating program reporting; and, (d) match documentation. 
  • Work collaboratively with program staff when contract deliverables are modified and will assist the Co-Executive Director with budget development and modifications.
  • Provide program staff with a full understanding of contract requirements. Responsibilities in this area include: (a) working with Director of Programs and Program Managers to develop and monitor documentation systems for program contract compliance; (b) creating documentation tools for program managers such as data extract forms, deliverable spreadsheets, monthly program logs, etc. to monitor each program’s progress towards contract deliverables.
  • Review and help draft grant agreements, budget adjustments, review invoices, match tracking and work with Program Managers as requested.

II.              Development (15%)

  • Participate in the grant proposal development and submission process
  • Conduct grant guideline reviews as needed
  • Serve as team leader on small grant and Family Foundation applications

III.             Human Resources (15%)

  • Manage all human resources activities including recruiting, onboarding, training, development, employee relations, performance evaluations, leave and disability, terminations, exit interviews, and off-boarding.
  • Collaborate with the Co-Executive Director on compensation and benefits issues and analysis; manage annual benefit program and renewals.
  • Manage the performance management process that measures and evaluates progress against goals for the organization.
  • Manage legal compliance with confidential employee files and implement appropriate records retention guidelines.
  • Manage creation, implementation, training, and compliance with organizational safety, emergency, and disaster preparedness procedures.
  • Manage the organization’s technology infrastructure and plan for, as necessary, information technology systems that support the operations of organization overall.
  • Oversee payroll and leave reporting (Paychex)

IV.            Operations and Board Governance Support (15%)

  • Coordinate preparation for the Board meeting
  • Prepare Board Meeting materials related to operations, grants and other topics.
  • Oversee corporate records and Policies and Procedures upkeep; coordinate Secretary of State filings (as needed).
  • Oversee procurement of SRA systems, software and tools for work.
  • May contribute expertise to Rock Creek Ranch Reservation system operation.
  • Oversee operation of e-fundraising systems.

V.              Financial Management and Budgeting (15%)

  • Contribute to the development of the annual budget, annual tax return, annual audit preparation, and oversee insurance renewals.
  • Work with Co-Executive Director to manage activities associated with accounts payable and employee payroll; work with bookkeeper to coordinate contract and vendor management.
  • Generate financial reports from Quickbooks.
  • Review expense reports

REQUIRED QUALIFICATIONS FOR THE JOB

  • At least 2-5 years of experience as an Administrator, Grant Manager with some Human Resources experience for a non-profit or business.
  • Experience with various tax filings (occupancy tax, property tax, 990, etc.) and managing personnel reporting (Paychex or another vendor).
  • Familiarity with HR processes and required compliance (i.e. administration of 401(k), health benefits, harassment training, etc.)
  • Fluent working with QuickBooks is desirable. Experience with other software interfacing with accounting systems is a plus.
  • Fluent working in Microsoft Office (Excel and Word), and in the Google Drive environment (Sheets and Docs). Most staff use Apple Mac computers.
  • Excellent attention to detail and accuracy.
  • Excellent written and verbal communication skills. Ability to help others understand financial and legal language and processes.
  • Excellent interpersonal skills. Interest in and ability to help resolve issues as they arise.
  • Ability to be self-motivated and self-managing as this role will require independent work at times, as well as the ability to work as member of the SRA staff. Remote work considered (Del Norte, Humboldt and Curry Counties.
  • Have enthusiasm for SRA’s broader mission and programs that work to restore and protect the Smith River watershed.

The Smith River Alliance is a watershed organization with offices near Crescent City, California. Our work force lives in Del Norte and Humboldt Counties. Founded in 1980, the mission of the organization is to provide for the long-term…

Details at a Glance

  • Time Commitment
    Part Time Schedule
  • Education
    4-Year Degree Required
  • Professional Level
    Managerial

Salary

$32,500 - $68,000The position is 50% - 80% time, depending on qualifications and interests of successful candidate

Benefits

Health, Dental, Retirement Program, Personal Leave and Vacation

Health, Dental, Retirement Program, Personal Leave and Vacation

Location

Remote
Work must be performed in or near Arcata, CA
Associated Location
Arcata, CA, USA

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