Administrative Assistant

Job Type

Full Time


Details: competitive and commensurate with experience



Start Date


Application Deadline



123 East 15th Street
New York
United States


Overview of the organization


Seafarers International House is a harbor of hospitality in the Union Square neighborhood of New York City, conveniently located one block away from major subway lines. Hospitality is extended to seafarers, immigrants, church groups, international and domestic travelers as well as students and clergy in our 84-room guesthouse in Manhattan, as well as engaging deployed ship visitors in the ports of New York, Baltimore, Philadelphia and CT. This is a ministry of the Lutheran church that is multi-national and multi-faith. See our website for more details @



Primary Qualifications:


Reporting to the Executive Director, the Administrative Assistant will have excellent organizational and administrative abilities; high quality verbal and written communication skills; ability to assume responsibility for projects and project management; computer proficiency with ability to learn specialized software; detail-oriented with good follow-through; work independently with ability to handle multi-faceted tasks; core management and people skills.  A spirit of gracious welcome and hospitality is most welcome.  


Great opportunity to enjoy coming into work every day, while using your skills to assist a worthwhile organization with an inspirational mission. 



Responsibilities include but are not limited to:


·        Assist Executive Director by maintaining all official documents of the agency and preparing correspondence, reports, memos and other documents

  • Prepare documents for board and committee meetings (agendas, minutes, and reports)
  • Track donations and prepare thank-you cards (prefer familiarity with Donor Perfect, but will train)
  • Create and maintain accurate personnel (HR) documentation including applications, benefit files and payroll information; facilitate new hire orientation
  • Assist Director of Development by coordinating special events and preparing communications, such as newsletters, brochures and news releases 
  • Act as central information coordinator in conjunction with Director of Operations

·        Maintain master schedule for the public spaces in the guesthouse and make reservations for visiting groups

  • Support front desk by taking overflow calls and making reservations
  • Responsible for NYC Fire Safety Director duties (company paid NYC 2-day Fire Safety Course)

·        Print agency checks and make daily bank deposits

  • Organize and coordinate Board dinners and other agency related activities

·        Maintain agency records and oversee the proper renewal of van registrations, insurance cards and vehicle titles


Knowledge, Skills and Abilities

1. Knowledge of and ability to follow agency and department policies and procedures 

2. Ability to work with people from diverse backgrounds and be sensitive to maintaining confidentiality

3. Highly organized and detail-oriented

4. Strong verbal and interpersonal communication skills

5. Must be computer literate with ability to enter data into specialized database

6. Able to take direction from management team and to work independently


Education: Bachelor or Associate degree from an accredited college or university

Experience: Three (3+) or more years of full-time administrative support experience 

Equal Opportunity Employer


Send resume and cover letter attention: The Rev. Marsh Luther Drege


health, dental, life,disability insurance, and pension plan.

Professional Level

None specified

Minimum Education Required

2-year degree

How To Apply

Send resume and cover letter to the attention of: The Rev. Marsh Luther Drege,