Evening Events Coordinator

Job Type

Part Time



Application Deadline:



1395 Lexington Avenue
New York
New York
United States


Position Summary

Reporting to the Director of Dance and Adult Programming, the Evening Event Coordinator will provide support for a variety of adult education events including talks and panels in the Food, Health and Wellness, Theater, Art & Ideas and “B-School” series, among others.

Essential Functions

  • Liaise with the Building Services and AV/IT departments to ensure that the event space is properly set up, in a timely manner, with all the required furniture, equipment, materials and supplies.
  • Greet speakers and publicists upon arrival, answering any questions they have, reviewing the run of show, and providing hospitality before the event.
  • Welcome patrons, managing the guest list with the box office as necessary.
  • Introduce the speaker(s); provide support during the event, troubleshooting any issues that arise; manage Q&A sessions; and manage any book sales and signing, as appropriate. 
  • Serve as a liaison between the daytime Adult Education program staff and the evening speaker, publicists and patrons, updating the daytime staff regularly on any pertinent information or feedback. 
  • Assist with other administrative duties relating to the Adult Education programs upon request. 

Education, Skills and Experience

  • Excellent oral and written communication skills
  • Ability to multitask, prioritize and demonstrate excellent problem solving skills
  • Experience and interest in cultural and education programming
  • Experience working in administrative capacity with keen attention to detail
  • Prior experience in planning, coordinating and executing events, programs or classes highly desirable


Typical work schedule will be: Monday through Thursday, 6-9:30pm. Some flexibility in this regard will be required.


Professional Level

None specified

Minimum Education Required

No requirement

How To Apply


To apply please submit a cover letter along with your resume.