Program Assistant

Job Type

Part Time


Details: $16.00 an hour



Start Date



510 16th Street
United States



TITLE: After School Program Assistant, Oakland, Ca.  

DEPARTMENT: Elementary Program Department 

CLASSIFICATION: Regular Part-time 26 Hours/Week  

REPORTS TO: Program Site Coordinator 

FLSA STATUS: Non-Exempt   

SALARY: $16.00per Hour + Fringe Benefits 


The After-School Program Assistant is professional, creative, flexible, fun, and able to communicate with both youth and adults. The Program Assistant will provide administrative support and communication with families to help ensure overall delivery a dynamic, structured, after-school academic and enrichment program for 115 students in grades K-5 at an Elementary School in Oakland.    



  • Assists with program enrollment and recruitment efforts 
  • Helps to communicate and support afterschool protocols, policies, processes, procedures, notices, calendared events, program initiatives, program activities, etc. 
  • Assists with collection of doctor’s/emergency/early leave requests and receipt of notes from parents/guardians 
  • Operates two-way/walkie-talkie systems provided by the school 
  • Assists with parent/guardian phone calls and Spanish interpretation (verbal) 
  • Manage incoming calls from front desk phone line(s) 
  • Contacts Program Instructors to request a student, confirm location, arrival time, etc. 
  • Direct parents/guardians to correct pick up locations and times 
  • Ensures persons who pick up/sign out students is either the parent/guardian, is 18 or over, or have written approved consent from parent/guardian 
  • Support Group Leaders/Program Instructors in creating a safe, respectful youth development environment 
  • Support site by substituting as a Program Coordinator or Program Leader, as needed 
  • Participate in quarterly evening or weekend events with participants and their families  
  • Work as a team member with Program Site Coordinator, Program Manager, and other Group Leaders/Program Instructors 
  • Communicate regularly with families, teachers, and volunteers  
  • Participate in mandatory staff development, supervision, training and team meetings 
  • Perform other duties as assigned. 



  • Bilingual Spanish/English required 
  • Experience working with elementary-age students required 
  • Experience working with diverse families and communities required 
  • Effective verbal and written communication skills necessary to work with children, teachers and volunteers 
  • Commitment through the 2018-19 school year 
  • A.A. degree or some college required, BA/BS preferred 
  • Open to gaining new knowledge and skills 
  • A valid California Drivers License, access to a reliable vehicle and proof of automobile liability insurance with minimum policy requirements established by Girls Inc.  
  • Ability to communicate effectively orally, visually, in writing and via computer with youth, teachers, coworkers, and volunteers 
  • Background clearance from the Department of Justice 
  • Proof of TB test within the last four years 
  • Ability to bend, lift, move up to 20 lbs.  



Employer pays part of standard medical plan and provides vacation, sick, and holiday pay prorated to employees FTE.  


OTHER BENEFITS AVAILABLE: Dental, Voluntary Life, and Vision available at the employee’s expense and the ability to participate in the 403(B) and Flexible Savings Account. 

Level of Language Proficiency

Bilingual Spanish/English required 

Professional Level

None specified

Minimum Education Required

High School

How To Apply

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