Search

Job

Program Associate

Posted by
Human Rights First
|
New York, NY
New
|
Published 21 days ago

JOB TITLE:                Program Associate

DEPARTMENT:         Refugee Representation

LOCATION:                New York or Washington, D.C.

REPORTS TO:                        Director, Refugee Representation

JOB CLASSIFICATION:         Full-Time; Non-Exempt; Union

 

PURPOSE OF THE JOB:

The Program Associate provides programmatic and operational support to Human Rights First’s Refugee Representation team—primarily to the Director, Refugee Representation (“the Director”). This role will ensure the efficient and effective execution of critical tasks in the areas of scheduling; budgeting and expense-tracking; meeting planning, including agenda development and follow-up tracking; staff communications; legal database management and data tracking; and special projects and substantive assignments at the discretion of the Director.

 This role is a combination of operational and strategic support requiring excellent organizational skills and attention to detail, initiative, flexibility, and a willingness to play a behind-the-scenes role in supporting the team’s work.

 This position will report to the Director (located in Los Angeles) and based in Human Rights First’s New York or Washington, D.C. office.

 DUTIES AND RESPONSIBILITIES

  • Schedule, draft agendas for, and coordinate meetings, events, and training opportunities for the Director and Refugee Representation team
  • Assist in the coordination of special events and projects
  • Assist in coordinating team members’ travel
  • Assist with substantive programmatic and case-related work, as needed by the Refugee Representation team
  • Assist the Director and Development team in providing metrics or other supplemental materials in support of funding proposals and reports
  • Coordinate between the Communications and Refugee Representation teams on the creation of communications materials, informed by performance metrics, to highlight the Refugee Representation team’s work
  • Initiate, maintain, and renew team subscriptions/administrative accounts
  • Assist with developing, tracking, and communicating metrics that reflect the team’s progress toward meeting performance metrics, including preparing data to share with external audiences
  • Conduct outreach to external stakeholders, such as law firms and corporate counsel, to collect and track key data points for reporting purposes and internal evaluation
  • Conduct periodic data audits to ensure the team’s data are complete and accurate
  • Administer team’s case management database, including overseeing user access, troubleshooting technical issues, liaising with provider, implementing structural changes, and updating training materials
  • In collaboration with the Director, coordinate operational elements of projects or commitments, both within the Refugee Representation team and between the Refugee Representation team and other Human Rights First departments, including Information Technology, Finance, Human Resources, and Office Services
  • Assist with project management, as tasked
  • Assist in developing the Refugee Representation annual budget, tracking expenditures and expense projections throughout the year, and facilitating payments and reimbursements
  • Manage relationships with key operations vendors
  • Assist in implementing case management and quality-control standards
  • Proactively identify and develop strategies to optimize the team’s efficiency and solve operational challenges
  • Assist in the recruitment, training, and supervision of interns and in the recruitment of staff, when needed

REQUIRED KNOWLEDGE, SKILLS, AND EXPERIENCE

  • A bachelor’s degree or equivalent experience and at least two years’ related working experience in a professional environment, preferably within a non-profit and/or legal organization
  • Experience assisting in budget development expense tracking, and schedule management strongly preferred
  • Ability to work independently as well as collaboratively, anticipate needs, and take initiative in a high-volume, fast-paced environment
  • Excellent organizational skills, time management skills, and attention to detail
  • Fluency in Microsoft Suite, including Outlook and Excel, and general comfort with office technology, including audio-video set-up
  • Experience in data entry and data management systems; experience with a legal case management database a plus (e.g., LegalServer)
  • Demonstrated ability to maintain the highest level of confidentiality at all times
  • Excellent writing and oral communication skills, including across multiple organizational levels and disciplines and with external stakeholders
  • Strong culturally-responsive and cross-cultural communication skills
  • Positive attitude and leadership skills that elevate team cohesion and contribute to a collaborative work environment
  • A demonstrated commitment to addressing issues impacting asylum seekers preferred
  • Fluency in a second language, such as Spanish, French, Arabic, Russian, or Mandarin, highly desirable

JOB TITLE:                Program Associate

DEPARTMENT:         Refugee Representation

LOCATION:                New York or Washington, D.C.

REPORTS TO:                        Director, Refugee Representation

JOB CLASSIFICATION:         Full-Time; Non-Exempt; Union

 

PURPOSE OF THE JOB:

The Program Associate…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Education
    Other Education Requirement
  • Professional Level
    Professional

Location

Temporarily Remote
Work must be performed in or near New York, NY
Associated Location
New York, NY, USA

How to Apply

Interested candidates should apply at https://www.humanrightsfirst.org/careers.

Human Rights First is committed to recruiting, retaining, and developing staff from a diversity of backgrounds, including members of racial and ethnic minorities, LGBTQ people, people with disabilities, people of all socioeconomic backgrounds, people of all nationalities, and veterans of the U.S. Armed Forces. We believe that a diverse staff and an inclusive work environment that welcomes a range of perspectives help make our advocacy work stronger and more effective.

Interested candidates should apply at https://www.humanrightsfirst.org/careers.

Human Rights First is committed to recruiting, retaining, and developing staff from a diversity of…

Join Idealist

Sign up today to save your favorite jobs and get email alerts when new ones are posted.