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Bookkeeper/Administrative Assistant

Posted by
NAMI East King County
|
Redmond, WA

NAMI East King County


New
|
Published 4 days ago

March 15, 2021
March 5, 2021
$18,000 - $22,000Flexible work schedule of 16-20 hours, with room for growth.

This position will provide essential financial operations, organization, and office support for the Executive Director at NAMI Eastside.

The incumbent will need strict attention to detail and deadlines. They will need to be fluent in Quickbooks for non-profits, enjoy working with data and Excel spreadsheets, and be highly analytical.  The person will need to be well-organized, follow directions well, and be a dependable member of a diverse NAMI Eastside team.

DUTIES AND RESPONSIBILITIES

1.    Manage daily operations in Quickbooks, including reporting, invoicing, accounts receivable, accounts payable, reconciliation, and best accounting practices.

2.    Provide database reports and data organization for contracts and grants.

3.    Account reconciliation, collection, and contract development.

4.    Provide accounting support and reporting as assigned.

5.    Assist the Executive Director on projects.

6.    Perform copying, filing, and office organization of financial records.

7.    Work in collaboration with accounting firms on oversight and tax preparation.

8.    Maintain organizational financial records and files.

9.    Clearly communicate financials to Executive Director and Board Treasurer. 

10. Perform related duties consistent with the job description and employee assignment.

MINIMUM QUALIFICATIONS

Education and Experience:

A Bachelor’s degree in Accounting or Business is preferred. At least one year’s experience working in a non-profit with financial documents and some experience in data management is required. Proficient in speaking, reading, and writing English is required. Bilingual skills are desired.

Allowable Substitution

Knowledge of office practices, accounting procedures, and data entry as evidenced by professional references, specific training, education, experience, and demonstrated on-the-job performance.

Knowledge, Skills, and Abilities

Proficient in Quickbooks and accounting software; Skills in records maintenance; proficiency in Microsoft office, with excellent Excel skills; knowledge of Salesforce or other database programs; knowledge of non-profit accounting practices and record-keeping; Effective oral and written communication skills; ability to exercise independent judgment; ability to work on multiple assignments simultaneously; ability to remain calm and work effectively under pressure; ability to maintain confidential information; ability to interact with adults and youth in a warm, confident manner and respond appropriately to mental health issues; ability to diffuse and resolve conflict; ability to establish and maintain effective working relationships with individuals, families, staff, other professionals, administrators, agency representatives, and the general public.

Licenses/Special Requirements

Membership in the Professional Accounting Society of America (PASA) or American Accounting Association (AAA) preferred.  Proficiency with Microsoft Office programs; Ability to utilize database tools and/or software systems (such as Salesforce) as they relate to program records and donor records. Commitment to the mission of NAMI Eastside in improving the quality of life for those impacted by mental health conditions through advocacy, community awareness, education, and support is required of all staff members.






This position will provide essential financial operations, organization, and office support for the Executive Director at NAMI Eastside.

The incumbent will need strict attention to detail and deadlines. They will need to be fluent in…

Details at a glance

  • Part Time Schedule
  • 4-Year Degree Required
  • Professional

Benefits

Proportional Paid Time Off (PTO); 13 paid holidays if the holiday occurs on a scheduled work day; Paid vacation for scheduled workdays during office closures during the week of July 4 and the week between Christmas and New Year's.

Proportional Paid Time Off (PTO); 13 paid holidays if the holiday occurs on a scheduled work day; Paid vacation for scheduled workdays during office closures during the week of July 4…

Level of Language Proficiency

Proficient in speaking, reading, and writing English. Proficient in analyzing data and preparing reports. Bilingual skills are desired.

Proficient in speaking, reading, and writing English. Proficient in analyzing data and preparing reports. Bilingual skills are desired.

Location

Temporarily Remote
Work must be performed in or near Redmond, WA
Associated Location
16307 Northeast 83rd Street, Suite 203, Redmond, WA 98052

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Instructions:

Applicants should submit samples of budget reports that they have produced from QuickBooks and data reports that they have produced from Excel.

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