Program Coordinator

Job Type

Full Time




221 Main Street
United States


TITLE: Program Coordinator

LOCATION: Hartford, CT

TYPE: Full-Time, Exempt

The Program Coordinator is responsible for managing and supporting a portfolio of learning events for the Connecticut Council for Philanthropy (CCP). This full-time, exempt position provides coordination, input, and support in the design, development, implementation, and expansion of education programs and other learning events for CCP’s members.

The Connecticut Council for Philanthropy is Connecticut’s statewide association of grantmakers and donors committed to promoting and supporting effective philanthropy for the public good. CCP’s members are comprised by foundations, business and corporate giving programs, bank trusts, donor-advised funds, individual philanthropists, and those serving the philanthropic sector. CCP members granted more than $806 million in 2015 from assets of more than $6.2 billion.

CCP is dedicated to providing its members with high quality programs, resources and services, networking opportunities, insight and news about grantmaking and philanthropy, and opportunities to collaborate.

Key Responsibilities

·        Manage all logistics for educational programs and learning activities, including CCP’s annual meeting. Tasks include: leading or supporting content development, identifying speakers and partners, developing marketing materials, preparing speakers, finding locations, managing registration, placing catering orders, assembling program materials, developing and analyzing program evaluations, researching and managing program topics, all working in partnership with CCP team and other partners.

·        Exercise discretion and independent judgment with respect to the implementation of all assigned programs.

·        Provide logistical and administrative support for CCP events and webinars.

·        Coordinate and execute all aspects of member communications related to program including meeting materials.

·        Communicate and coordinate information between team members and participants of programs.

·        Develop various documents and presentation materials (e.g. budgets, procedures, forms, agendas, etc.) in order to implement and maintain services and/or programs.

·        Serve as liaison to and CCP contact for presenters to coordinate and arrange schedules, transportation, presentation, and AV requirements.

·        Arrange for and contract with approved vendors and locations to be used for the various programs and meetings. 

·        Assist in drafting, editing, compiling, and distributing evaluation reports for/from programs and initiatives. Produce status reports and update metrics on program data.

·        For all assigned programs, exercise discretion and independent judgment with respect to the implementation of programs. Responsible for proactive communication with CCP president on project status, deadlines and any roadblocks or challenges. Direct and coordinate the efforts of staff and volunteers on such programs.

·        Undertake additional programmatic and administrative responsibilities as assigned.

·        Work collaboratively with the CCP team.  

Knowledge, Skills and Abilities 

·        Demonstrate leadership and commitment to CCP values – ethical leadership, relationships, servant leadership, knowledge, excellence, diversity & inclusion. Strong customer-service orientation.

·        Action-oriented. Self-motivated and directed. Seeks information.

·        Demonstrates ability to work well alone and in teams. A self-starter with excellent interpersonal skills.

·        Ability to prioritize and manage diverse tasks concurrently while maintaining strategic focus.

·        Excellent written and verbal communication skills

·        Strong facilitation skills.

·        Ability and desire to interact with people from all ethnic backgrounds, ages and lifestyles 


·        Bachelor’s degree in relevant field.

·        At least 3 years program coordination/management experience or demonstrated equivalent. 

·        3-5 years of previous experience. Experience in a nonprofit, foundation, or membership organization preferred.

·        High level of proficiency with Microsoft Office Suite; experience with databases, especially Salesforce; and capacity to learn about and adopt other relevant technologies to advance the organization’s work.

·        Must be able to travel throughout the state regularly and out of state annually.

·        Willingness to accept and take on new challenges for professional growth.



Salary & Benefits

Connecticut Council for Philanthropy offers non-profit salaries commensurate with experience and a comprehensive benefits package including: generous paid time off plan, health and dental insurance, a 401(k) retirement plan with employer contribution, and long-term disability insurance.

CCP believes diversity and inclusion are key drivers of creativity and innovation. Therefore, we seek candidates with a diversity of backgrounds, skills, experiences, and perspectives for this position.

Professional Level

None specified

Minimum Education Required

4-year degree

How To Apply

To apply, please send a cover letter, resume, and short writing sample to