Job Type

Full Time


Details: Salary commensurate with qualifications and work experience




1114 Lost Creek Boulevard
Suite 110
United States


As the Title X (ten) family planning program grantee in Texas, the Women’s Health and Family Planning Association of Texas (WHFPT), through its diverse network of Title X-supported health centers, provides uninsured and low-income Texans access to high-quality reproductive healthcare. The education, counseling, and clinical services available to individuals in Title X health centers promote positive birth outcomes and healthy families.

The grant is expected to end on June 30, 2019. The position may be extended if additional funding is obtained. This is a grant funded position.

Job Summary

Reporting to the Title X Project Director and working closely with the Director of Quality Improvement, program managers, and CEO, the Data Specialist is responsible for collecting and reporting program data for the Title X Family Planning Annual Report and assists in developing performance measurement and evaluation structure for other WHFPT projects related to improving access to high-quality, affordable family planning and reproductive healthcare in Texas. This position works closely with sub-recipient healthcare providers across the state of Texas and is responsible for managing the centralized data system for the Title X Project.

WHFPT seeks someone who is committed to the organization’s mission, who is eager to learn and grow in the role, and who brings experience in managing data systems in a non-profit healthcare setting. Since 2013, WHFPT has been the sole Title X grantee for the state of Texas and has helped to increase the number of clients served year over year. Ensuring the collection of accurate and thorough data from WHFPT’s network of women’s healthcare providers is crucial to the continued success of the Title X project. As such, the Data Specialist job is a very important function that works across all departments and works closely with partners across the state of Texas. The role requires flexibility, proactivity, problem-solving, and a commitment to data collection and analysis to continuously strengthen and improve WHFPT’s programs.


Job Relationships

Reports to the Title X Project Director

Works closely with Director of Quality Improvement and support staff for all data-related information

Works closely in supporting approximately 35 sub-recipient women’s healthcare providers across Texas


1.      Committed to WHFPT’s mission to improve access to high-quality, affordable family planning and reproductive healthcare to Texas women, men and adolescents.

2.      Bachelor’s degree in information technology or management, computer or data science, statistics, business, public administration or health and human services. Master’s degree preferred.

3.      A minimum of 3 years of data collection and analysis experience, preferably in a nonprofit, healthcare setting. 

4.      Field experience in data architecture, data quality, data mapping and data structures.

5.      Experience with federal grant administration and/or reporting preferred. Experience with Title X highly preferred.

6.      Experience in research and evaluation, creating dashboards and data visualization, and web-based survey applications, such as SurveyMonkey.

7.      Knowledge of HIPPA requirements relevant to patient data.

8.      Working knowledge of SQL, SPSS, or other statistical software, Microsoft Office 365 skills, Outlook, PowerPoint, Word and Salesforce.

9.      Advanced proficiency in Excel including macros and visual basic for applications (VBA).

10.   Knowledge of Health Information Exchange (HIE) practices and Electronic Health Records (EHR) is a plus.

11.   Knowledge of geographic information system (GIS) mapping and using data to convey information related to population health.

12.   Understanding of health care billing and coding is preferred.

13.   Strong communication skills; able to manage multiple projects and deadlines across remote teams; demonstrated ability to explain complex information in an easy-to-understand format.

14.   Ability to understand or willingness to learn how to interpret healthcare data as it relates to actual clinical practice and how it reflects upon the quality of care provided to clients in need.

15.   Results driven, detail-oriented, collaborative, flexible, and proactive.

16.   Understanding of relevant laws, regulations, regulatory bodies and compliance requirements and risks.

17.   Ability to handle confidential and sensitive correspondence with discretion.    


Duties and Responsibilities

1.      Ensure accuracy and clarity of resources, reporting requirements, and reference materials related to data collection for Title X funded clinics.

2.      Develop data collection and evaluation methodologies, including format design, project criteria and requirements, data compilation, relevancy, and usage.

3.      Establish data quality standards and work with reporting agencies to ensure standards are met.

4.      Manage contract with, and serve as staff liaison with, data collection vendor.

5.      Manage the Data Quality Workgroup and associated website resources.

6.      Monitor data quality for adherence to WHFPT priority areas and proactively troubleshoot submission error and data error issues of concern with staff.

7.      Assist in development of performance metrics for organizational projects including development and analysis of surveys.

8.      Use data to support development of the WHFPT Annual Impact Report and relevant advocacy/awareness materials.

9.      Update monthly performance metric dashboard for Title X clinics to monitor performance.

10.   Compile reports and analyze data; share findings with executive management and program staff to aid in decision making.

11.   Train and offer technical assistance to sub-recipients in extracting data from Electronic Medical Records to be submitted to the WHFPT centralized data system.

12.   Ensure data management systems comply with Title X statutes, regulations, and reporting requirements.

13.   Maintain confidentiality of all sub-recipient and client information.

14.   Perform ad-hoc data requests and assist with research and evaluation assignments as needed.

15.   Evaluate current systems to improve operations, enhance accuracy, and improve patient care.

16.   Perform procedures for data preparation including data cleaning, standardization, and analysis.

17.   Prepare monthly, quarterly, and annual data reports for internal use, federal reporting, and distribution.

18.   Participate in a wide variety of special projects, reports and initiatives as required.

Supervisory Responsibility

This position has no supervisory responsibilities.

Level of Language Proficiency


Professional Level


Minimum Education Required

4-year degree