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Operations Manager / Administrative Assistant

Posted by
Silver Spring Village
|
Silver Spring, MD
New
|
Published 11 days ago

WHO WE'RE LOOKING FOR

Silver Spring Village, Inc. seeks a highly organized problem solver with the ability to independently coordinate responsibilities across multiple functional areas, including office management, finance, communications, member services, fundraising, and general administrative support; adnd to contribute to the effectiveness and efficiency of a small staff. The successful candidate shares our commitment to building and sustaining a model age-friendly community that fully supports active and engaged living at every age. NOTE: THIS POSITION CAN BE RECONFIGURED AS A PART-TIME OPPORTUNITY FOR THE RIGHT CANDIDATE.


CORE RESPONSIBILITIES

Office Management

Act as primary liaison with property management and other vendors; Monitor and replenish office supplies; Manage information technology platforms (Office 365, Microsoft Teams, Bitdefender, Zoom, Adobe Acrobat Pro); Manage meeting room and online meeting calendars; Host open houses and coordinate in-office art displays; Design, implement, and maintain a structured organizational filing system

Finance

Act as liaison with consultant bookkeeper; Manage accounts receivable and payable, including preparation of invoices, reimbursements, and credit card reconciliations; Maintain complete files with detailed financial back-up information; Track office expenses against operating budget and assist in development of annual budget; Manage online payment systems (Square, PayPal)

Communications

Manage organizational website (Run My Village); Design and prepare flyers, brochures, announcements, and invitations (Canva); Manage and regularly update social media (Facebook, YouTube, LinkedIn, Twitter, Instagram); Coordinate electronic and hard copy mailings

Member Services

Respond to membership inquiries; Process membership applications and renewals; Facilitate new member on-boarding; Prepare regular membership reports; Maintain updated organizational and community mailing lists; Coordinate member benefits and special events

Fundraising

Maintain donor database; Prepare timely acknowledgement letters; Coordinate production of fundraising mailings and annual report; Maintain fundraising calendar; Maintain complete files of proposals, including supporting materials

General Administration

Provide ongoing administrative support to Executive Director and Volunteer Services Director, and limited task-specific support to board officers and key committees.


SKILLS, EXPERIENCE & QUALITIES

Required

Bachelor's degree; 2+ years' work experience in an office environment; Self-motivated, independent, collegial work style with ability to juggle multiple responsibilities; Proof of COVID-19 vaccination (unless exempted under provisions of Title VII or the Civil Rights Act of 1964 or the Americans with Disabilities Act); Top-notch verbal and written language skills, including proofreading; Advanced knowledge of Microsoft Office 365 applications (Word, Excel, PowerPoint, OneDrive, and Teams)

Desired

Graphic design talent (Canva); Basic bookkeeping knowledge (QuickBooks); Moderately advanced social media skills (Facebook, LinkedIn, YouTube, Instagram, Twitter); Working knowledge of online payment platforms (Square, PayPal); Familiarity with nonprofit fundraising processes and principals; Ability to relate to older adults and familiarity with issues affecting them; Additional languages; Good sense of humor


ABOUT SILVER SPRING VILLAGE

Silver Spring Village builds and supports a network of neighborhood volunteers to assist older adults who wish to remain in their homes and communities of choice as they age. Each year, we organize more than 600 social, educational, and cultural events; and coordinate more than 2000 volunteer services. We are a leader in the national Village movement.

WHO WE'RE LOOKING FOR

Silver Spring Village, Inc. seeks a highly organized problem solver with the ability to independently coordinate responsibilities across multiple functional areas, including office management, finance…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    October 4, 2021
  • Application Deadline
    September 17, 2021
  • Education
    4-Year Degree Required
  • Professional Level
    Professional

Salary

USD 37,500 - USD 40,000Salary is paid monthly.

Benefits

  • Flexible weekday hours (core business hours are 10 am - 3 pm)
  • 12 paid holidays
  • 120 hours paid personal leave
  • 403(b) plan (non-matching)
  • Flexible weekday hours (core business hours are 10 am - 3 pm)
  • 12 paid holidays
  • 120 hours paid personal leave
  • 403(b) plan (non-matching)

Level of Language Proficiency

Excellent written and verbal English skills are required. Additional languages are desirable.

Excellent written and verbal English skills are required. Additional languages are desirable.

Location

On-site
8700 Georgia Avenue, Silver Spring, MD 20910, United States
Suite 306

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