1900 L Street Northwest
District of Columbia
POSITION OVERVIEW: The Committee & Executive Coordinator will fill a critical role within ARM by serving as a central point of contact for our members on a variety of fronts. This role will serve to coordinate the following areas within the organization:
1. Coordination of meetings and travel as well as provide general day-to-day support for ARM’s CEO.
Approximately 40% of the position will be working directly with ARM’s Chief Executive Officer to arrange meetings, phone calls and travel. In addition, this person will work closely with the CEO on presentation research and preparation, as well as other communications and day-to-day activities as needed.
2. Coordination of ARM’s committees and technology sections.
Approximately 40% of the position will be working directly with ARM’s Committees and Technology Sections, as well as ARM’s Board and Executive Committee, to coordinate their activities. This will consist of managing the committee / section database and board member database and adding and removing members to keep these dynamic lists up-to-date at all times, working with staff leads for each committee and section to schedule calls and meetings, taking notes/minutes during calls and meetings and disseminating those notes/minutes and/or other relevant information to the committees, sections and board post-call/meeting and as needed. Specific project-based work with the committees and sections may occur on an as-needed basis.
3. Coordination of general, day-to-day ARM office needs
Approximately 15% of the position will be general oversight of the ARM office on a day-to-day basis. This will include managing the ARM conference call lines and calendar to avoid overlapping use, collecting and disseminating mail, taking checks to the bank to be deposited as well as mailing checks and packages, ensuring there are adequate office supplies available, overseeing that cleaning and trash removal takes place regularly, ordering lunch for in-person meetings at the ARM office, working with building management on HVAC, loading dock reservations and other building-related needs, and other duties as assigned.
4. General Support to other ARM Staff / Departments
Approximately 5% of this position will be providing support to other team members of ARM, specifically on-site at key ARM events, as needed.
The ideal candidate will have 3-5 years of experience (including internships) in an administrative environment with specific experience in scheduling and managing calendars as well as keeping meeting minutes. This person will be technologically savvy and have proven proficiency in Microsoft Office with a focus on Microsoft Outlook, Excel and PowerPoint being required, and experience with other technology platforms (Adobe Creative Suite, CRM’s, etc.) highly desirable. The Committee & Executive Coordinator must be extremely detail-oriented and able to handle multiple tasks in a fast-paced and rapidly growing environment. This person will be the first point of interaction for many of our members who are CEO’s and senior executives, and therefore extreme professionalism and prior experience working with C-level executives and/or members of Congress is required. In addition, prior experience in science/biology/healthcare/biotech is highly desirable. We are looking for a candidate interested in expanding their responsibilities within the organization over time. This position is based in ARM’s Washington, DC office.
• Support day-to-day activities of the organization’s CEO including scheduling meetings and calls and organizing travel;
• Effectively and professionally communicate with C-level executives regarding ARM committees and sections, as well as Board of Directors;
• Serve as record keeper and main point of contact for the organization’s various committees and sections, as well as other organization activities;
• Maintain solid member relationships by handling questions and concerns with speed and professionalism;
• Manage and maintain various organization databases and spreadsheets;
• Management of the ARM office, including ordering supplies, working with building management and banking;
• Perform other administrative duties as assigned;
• Assist in maintaining and updating the organization’s website as-needed;
• Periodic travel required – ARM’s events are based in different cities throughout the year. Estimated travel = ~2 domestic trips annually, lasting ~3-5 days each.
ESSENTIAL SKILLS AND EDUCATION/EXPERIENCE:
• Bachelor's degree required
• 3-5 years of experience in an administrative environment with specific experience in scheduling and managing calendars, as well as keeping meeting minutes
• Highly proficient in Microsoft Office, with a particular focus on Microsoft Outlook, Excel and PowerPoint
• Excellent interpersonal skills both in-person and by phone, with a high-level of professionalism and prior experience working with C-level executives and/or members of Congress required
• Prior experience in science/biology/healthcare/biotech is highly desirable, but not required
• Detail oriented and able to work in a fast-paced, dynamic environment
• Effective writing and communication skills (writing test will be administered upon interview)
• Internet research skills
• Takes initiative; quick to learn new skills and tasks
• Ability to monitor and adhere to tight deadlines
• Strong prioritization and multi-tasking skills
• Highly motivated with ability to work within a small team and willingness to take on tasks as assigned
• Strong work ethic; highly accountable
• High expectations for quality
• Ability to work independently and accomplish projects with little supervision
ABOUT THE ORGANIZATION: The Alliance for Regenerative Medicine (ARM) is an international multi-stakeholder advocacy organization that promotes legislative, regulatory and reimbursement initiatives necessary to facilitate access to life-giving advances in regenerative medicine worldwide. ARM also works to increase public understanding of the field and its potential to transform human healthcare, providing business development and investor outreach services to support the growth of its member companies and research organizations. Based in Washington, D.C., ARM was founded in 2009 to specifically represent the interests of the companies, research institutions, investors and patient groups that comprise the entire regenerative medicine community. Today, ARM has more than 285 members and is the leading global advocacy organization in this field.
ARM offers a competitive benefits package, and compensation will be based on experience. This position is full-time and includes some travel.
Minimum Education Required
How To Apply
Please send resume and cover letter to: firstname.lastname@example.org