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Administrative Assistant, Office of the Priest-in-charge

Posted by
Trinity Wall Street
|
New York, NY

Trinity Wall Street


New
|
Published 17 days ago

POSITION SUMMARY

The Administrative Assistant, Office of the Priest-in-charge, provides high-level administrative support to senior leadership within the Rector’s Administration office. Serve as the initial contact for internal constituencies on matters pertaining to the Office of the Priest-in-charge.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Office Administration

  • Support the administrative needs of the Director, of Administration, Chief of Staff (CoS), and Chief Strategy Officer (CSO).
  • Schedule appointments and ensure that Priest-in-charge’s calendar is always accurate and up to date.
  • Act as liaison to Trinity Church Wall Street staff.
  • Initiate and maintain Director’s correspondence as assigned, including matters of utmost confidentiality and time sensitivity.
  • Prepare any materials for upcoming meetings and handle necessary follow-up.
  • Track communications internally/externally to inform stakeholders, and ensure actions are enacted as directed.
  • Coordinate travel for supervisor, Priest-in-charge, CoS, CSO, and Vestry including arranging transportation and lodging, developing travel agenda, liaising with other Executive Assistants as appropriate and other activities as needed.
  • Arrange for and provide hospitality to external visitors and guests of the supervisor and Priest-in-charge.
  • Manages projects and performs other administrative support duties as requested.
  • Process all purchase orders and expenses.
  • Assist in preparing materials for committee and Vestry meetings.

Project Management

  • Manages special projects as assigned by the Director.
  • Provides constructive input to facilitate project planning and implementation.
  • Coordinates logistics for special projects across internal and external stakeholders.

Financial Matters

  • Handle billing, process invoices and expense reports for the Rector’s Ministry Administration office monthly or as needed, communicating with Finance, Treasury and Accounts Payable departments to ensure efficient processing.
  • Liaise with Finance Department to ensure that all programming costs are captured and reported in a meaningful and accurate way.

Other

  • Assist in planning and organizing annual Ascension Day Vestry Dinner and Christmas Celebration, and other events as needed, including invitations, logistics and event management.
  • Adhere to confidentiality rules and all other Trinity Wall Street policies, procedures, and rules.
  • Perform all duties in a manner that promote Trinity’s mission and core values.
  • Assume other related responsibilities and special projects as required.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

  • Excellent communication skills—both oral and written.
  • Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, SharePoint, CRM and other database management programs.
  • Highly resourceful team-player, with the ability to also be extremely effective independently.
  • Maintains professional demeanor in all situations and proven ability to handle confidential information with discretion.
  • Ability to work in a mission/results-driven high-pressure environment.
  • Ability to maintain a realistic balance among multiple priorities, and work independently on projects, from conception to completion.
  • Flexible and able to work well with all levels of internal and external leadership and management as well as outside constituents and visitors.
  • Flexibility in work schedule as required.
  • Willingness to travel with Director as needed.

REQUIRED AND PREFERRED EDUCATION, EXPERIENCE, AND CREDENTIALS

  • Bachelor's degree required or an equivalent combination of training or experience.
  • 3-4 years of experience in administrative roles in fast-paced, high-pressure environment.

POSITION SUMMARY

The Administrative Assistant, Office of the Priest-in-charge, provides high-level administrative support to senior leadership within the Rector’s Administration office. Serve as the initial contact for internal…

Details at a glance

  • On-site Location
  • Full Time Schedule

Location

76 Trinity Place, New York, NY 10006

How to Apply

Please apply online at https://www.trinitywallstreet.org/about/careers

Please apply online at https://www.trinitywallstreet.org/about/careers

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