Program Quality Associate Director

Job Type

Full Time


Minimum: $62,000.00
Maximum: $70,000.00
Details: This is a full time exempt position. Fair Labor Standards Act (FLSA) Classification: Exempt



Application Deadline:



801 23rd Avenue South
Suite A
United States



School’s Out Washington (SOWA) is an independent 501c3 organization serving the field of afterschool and youth development (AYD) throughout Washington State. School’s Out Washington is dedicated to building community systems to support quality afterschool, youth development and summer programs for Washington’s children and youth ages 5 to young adulthood.

Position Summary:

The Program Quality Associate Director works in coordination with the Senior Program Quality Director to increase the use of quality assessment and improvement processes and, develop systems and tools to sustain quality improvement in Washington State. The Program Quality Associate Director serves as the King County Expanded Learning Opportunities (ELO) Hub Lead.

Reports To:      Senior Program Quality Director

Location:         801 23rd Avenue South, Seattle, Washington


Youth Program Quality Intervention

·       Promote the implementation of the Washington State Quality Standards for Afterschool & Youth Development Programs (Quality Standards) and the Washington State Core Competencies for Child and Youth Development Professionals (Core Competencies);

·       Provide Statewide Program Quality Strategy support for Senior Program quality Director;

·       Provide project management and coordination for Program Quality Intervention (PQI) cohorts in the City of Seattle, King County and other counties as needed using the PQI, to include self and external assessments, training, coaching, and learning community meetings;

·       Work in coordination with Senior Program Quality Director, the Associate Director of Coaching Services and Associate Director, Statewide Quality Expanded Learning Opportunities to manage the program quality coaching and external assessment process;

·       Manage the collection, distribution and analysis of assessment data for program quality interventions where serving as the project manager;

·       Oversee the creation and implementation of all King County PQA Intervention scopes of work and contracts; may include other counties as needed;

·       Market and promote the PQI intervention to potential funders;

·       Respond to all PQI intervention inquiries from afterschool and youth serving agencies;

·       Provide Bridge Conference Coordinator with content development and support for the Bridge Conference;

·       Embed mandatory Registry participation in all scopes of work and contracts where managing and overseeing.

Contract and Data Management

  • Manage all PQA Intervention contract data and fiscal reporting where serving as project manager;

·       Prepare monthly and quarterly reports as required by funding sources;

  • Oversee the coordination of logistics and management for PQI trainings, registration and procurement of materials and Weikart Center involvement as needed;
  • Represent SOWA at all required PQI project related meetings;
  • Support the quality division team with the development of new scopes of work and contacts as needed.

Budget Development and Management

·       In coordination with the Senior Program Quality Director, develop scopes work for new King County projects and other counties as needed;

·       Monitor and manage project deliverables, timelines, revenue and expenses; communicate with cohorts, funders, and coworkers as needed;

·       Forecast, manage and monitor PQI Initiatives budgets where providing direct oversight to ensure timely invoicing and accounts receivable collection. 


  • Promote School’s Out Washington activities and resources through community presentations as necessary. In addition, promote the larger message of the benefits of quality afterschool and youth development programs to the general public;
  • Assist in developing communication tools to inform and educate ELO providers, state agency leaders, policy makers and community partners on quality improvement efforts. Tools may include e-newsletter articles, fact sheets, website postings and project brochures;
  • Write and/or solicit articles for SOWA e-newsletter and other newsletters or publications;

·       Use technology—webinars, social networking, online groups—for sharing best practices among networks and building momentum for quality improvement advocacy and expansion efforts.

Personnel Management

  • Provide direct supervision to the following positions: HEP Manager;
  • Serve as the content lead in supporting the BSK coordinator in effective implementation of the PQI;
  • Perform recruiting, hiring and on-going staffing duties as necessary to meet contract requirements and deliverables;

·       Coach, mentor and support direct reports in providing culturally responsive conflict resolution and problem solving strategies;

·       Assure that volunteers/interns are treated with respect and dignity regardless of race, ethnic background, gender or socioeconomic background. Incorporate volunteers, where applicable, into program operations.

Partnership Building

  • Promote the Sparkwind Movement through participation and support of the King County ELO Coalition and promoting the PQI;
  • Serve as a member of related boards, task forces and professional organizations related to the ELO and education fields;
  • Represent SOWA at meetings, conferences and other community events and provide support as needed;
  • Build and maintain relationships with funders/ system partners and seek to establish relationships with potential new partners.

Other Responsibilities

·       Address racism, sexism, heterosexism and other discriminatory practices;

·       Work toward racial equity through undoing institutional and structural racism;

·       Participate in related project meetings and weekly staff meetings;

·       Serve as an ambassador for the organization at all times both formally and informally;

·       Support ongoing organizational cultural competency;

·       Answer telephone, respond to requests for information and resources and make referrals to outside resources;

·       Perform other duties as assigned.


  • Educational credentials with an emphasis in social service, public administration, education, child and youth development, recreation, or related field. While SOWA prefers a BA or MA level degree attainment, relevant work experience may substitute for formal education;
  • Minimum of three years’ experience in program/project management or delivery of training services to adult learners;
  • Demonstrated experience and knowledge of the School- age / Youth Program Quality Assessment tool and PQI required;

·       Content knowledge of afterschool programming, youth development, culturally relevant services, school districts, educational organizations and family support;

  • Experience in marketing, public speaking, collaborative program planning, event planning, project and contract management;
  • Understand the use of technology to support communication in different geographic locations;

·       Commitment to working with diverse individuals, groups, communities and organizations;

·       Experience with program evaluation systems or models;

·       Experience producing project related materials;

·       Experience supervising staff;

·       Excellent communication skills, both oral and written;

·       Ability to prioritize and complete multiple tasks;

·       Ability to adjust course of direction based on evaluation data or emerging project themes;

·       Ability to work independently and as part of a collaborative team;

·       Ability to work collaboratively with a variety of agencies and organizations;

·       Strong computer literacy skills, particularly in Microsoft Word, Excel and Salesforce;

·       Must be able to independently travel between work-related appointments;

·       Ability to travel and work occasional evenings and weekends.

Competencies: adaptability, attention to detail, open communication, initiative, analytical thinking, decision making, collaboration/partnership, achieving measureable results, racial equity and social justice advocacy.

Best Consideration Date: March 14th, 2018, 5:00 p.m. PST

(Resumes will continue to be accepted after the best consideration date. However, preferential consideration is given to those resumes submitted by the best consideration date. The announcement will remain posted until the position is filled.)

School’s Out Washington is an Equal Opportunity Employer. School’s Out Washington has a commitment to addressing racism, sexism, heterosexism and other discriminatory practices and a commitment to working toward racial equity through undoing institutional and structural racism. Women, People of Color, people living with disabilities, and LGBTQ individuals are encouraged to apply.


Eligible for full employment benefits: including medical, dental, vision, long-term disability, 403-B plan, and Paid Time Off.

Professional Level


Minimum Education Required

No requirement

How To Apply

Interested candidates should submit a resume and cover letter to: with “Program Quality Associate Director" in the subject line or send to:


Program Quality Associate Director

School's Out Washington

801 - 23rd Avenue S., Suite A

Seattle, WA 98144