Executive Administrator, Board of Trustees, Development and Alumni Relations
- Job posted by The New School
Reporting to the Assistant Secretary of the Corporation, Director of Development in the Office of Development and Alumni Relations, the Executive Administrator, Board of Trustees (EA) will provide high-level administrative support to the Assistant Secretary of the Corporation in the management of The New School’s Board of Trustees. The EA will be a critical liaison with the university’s most important volunteers as well as with the Offices of the President, Provost, General Counsel, and other offices across campus including university Chiefs and school Deans.
- Work directly with The New School Board of Trustees and their assistants on a daily basis. Ensure that all requests and concerns are handled in a timely manner.
- Schedule board meeting dates with the President’s Office, Board Chair, and Committee Chairs.
- Organize meetings including space scheduling on and off campus, organizing audio visual, catering, facilities, maintenance, and security requests.
- Prepare and maintain the Board of Trustee meeting attendance for approximately 50 Board and Committee meetings each year.
- Distribute meeting attendance to Trustees and university Chiefs, Deans, and Vice Presidents.
- Prepare and distribute all materials for Trustee, Committee, and Trustee working group meetings, including agendas, presentations, minutes, records, surveys, and other materials as needed.
- Enter all Trustee attendance and other relevant meeting information in database software Banner.
- Organize, update, and maintain Board of Trustee files for the Office of the Secretary.
- Update and maintain Trustee candidate pipeline.
- Update and maintain the Trustee page on the university web site.
- Scan all records into Perceptive Content to maintain the archive.
- Assist with stewardship events such as the annual Distinguished Service Awards.
- Collaborate with colleagues in University Development and Alumni Relations.
- Regularly draft written communications to Trustees, their assistants, and/or university leadership.
- Additional miscellaneous responsibilities will include ordering office supplies, ordering gifts for Trustees, messengering materials, and other administrative tasks.
- Bachelor’s degree required.
- At least five years professional experience as an executive assistant required.
- Experience supporting a governing board strongly preferred.
- Extremely organized and detail-oriented with strong ability to set priorities, efficiently handle multiple tasks, and meet deadlines.
- Ability to take initiative, problem-solve, and work independently when needed.
- Excellent computer skills including Microsoft Word, Excel, PowerPoint, and Google Drive required.
- Experience with database software, Banner a plus.
- Excellent written, verbal, and interpersonal communication skills.
- Comfortable interfacing with Trustees and other high-level leadership.
- Good proofreading skills.
- Ability to maintain diplomacy and discretion.
- Ability to, on occasion, work outside regular business hours as meeting/event times warrant. This can include remaining after hours to distribute last-minute board materials, attending early morning meetings, and assisting with evening events.
- Available to respond to e-mails and calls outside regular business hours.
Minimum Education Required