Search

Job

Administrative Assistant

Posted by
New
|
Published 16 days ago

The Studio Museum in

Harlem is the nexus for artists of African descent locally, nationally, and

internationally and for work that has been inspired and influenced by Black

culture. It is a site for the dynamic exchange of ideas about art and society.

The Studio Museum is in the midst of a comprehensive, multi-million dollar

Capital Campaign to build a new museum on 125th Street in Harlem, designed by

architect Sir David Adjaye.

The Administrative Assistant is responsible for a range of administrative and departmental operational tasks in support of the Development and Curatorial Departments. Their time

would be split as follows: 80% on Development and 20% on Curatorial tasks. Most

significantly, this position will be responsible for managing all financial

accounting and compliance for both departments, and providing administrative

support for the Chief Advancement Officer. The responsibilities and skills required of this role are wide-ranging. Ideal applicants may come from a range of professional and educational backgrounds; however, every applicant should demonstrate their ability to bring the following characteristics to their work on the Development Team: 

  • Willingness to engage in creative problem-solving both independently and in collaboration with teams 
  • The ability to steward multi-step assignments from beginning to completion, across multiple stakeholder groups 
  • A syncretic thinker—someone who can bring details together in order to see the “big

picture” and develop clear and concise summaries of sometimes complex

issues 

  • An ear for tone, “voice” and decorum in professional correspondence. 
  • Willingness to draw connections between programmatic initiatives across the museum 
  • Demonstrated enthusiasm for art and culture, broadly, and the museum field, specifically.
  • Ability to communicate clearly and with enthusiasm to both internal and external stakeholders 
  • An engaged listener interested in identifying and asking the most relevant questions in moments of uncertainty 
  • Availability (electronically) during “off hours” in the event of emergencies 


KEY DUTIES AND RESPONSIBILITIES:

Development Department Operations

  • Monitor, track, and reconcile monthly departmental budget and review and submit department purchase orders.
  • Submit expense reports and manage credit card account reconciliation for the department.
  • Work with team members to create playbooks and properly document institutional knowledge.
  • Assist with the onboarding and transition of new/departing staff, including interns. 
  • Provide logistical support for departmental meetings and retreats.
  • Ongoing organization and maintenance of physical and digital files.
  • Help maintain departmental CPI compliance and filings with Better Business, Bureau,

Guidestar and other standard charities registration.

  • Check departmental email and voicemail; route to appropriate team member. Manage the CAO’s account.
  • Support departmental bulk and direct mailing preparation and coordinate messenger services.
  • Other duties as needed.

Curatorial Department

Operations

  • Monitor, track, and reconcile monthly departmental budget and review and submit department purchase orders.

Administrative Support

  • Administrative support of Chief Advancement Officer: general administrative support

including, calendar management, meeting coordination, making travel arrangements, distribute email and answer phone, draft routine correspondence, assist with meeting prep.

Qualifications 

  • The Museum seeks to attract candidates with both traditional and non-traditional

professional experiences.

  • Candidates with bachelor’s degree, especially in Africana Studies, Arts Administration, Art

History, Museum Studies, or a related field, are encouraged to apply. Those with significant work experience and certifications outside of the academy or museum field will also be considered. 

  • 1–3 years of previous administrative experience. 
  • Demonstrated excellence in written and verbal communication. 
  • Excellent organizational and analytical skills; experience with administrative and clerical

duties. 

  • Excellent computer skills, particularly Microsoft 365, including Word, Outlook, and Excel. 
  • Strong interpersonal skills, ability to work well with others as part of a team. 

Competencies:

  • Commitment– to the mission and values of Studio Museum in Harlem. 
  • Collaborative– works well with others at all levels of the organization as well as with key

external stakeholders.       

  • Initiative– takes self-directed, appropriate action to influence outcomes and/or drive progress and positive change.  

Salary

Salary is commensurate with experience within the guidelines of a small not-for-profit. Competitive

benefits package is provided, including medical, dental, life and long-term disability insurance, retirement account, and substantial vacation. 

Application:

The position is open until filled. Send resume, cover letter and two writing samples

to jobs@studiomuseum.org please include “Administrative Assistant ” in the subject line of your email. 



 


 



The Studio Museum in

Harlem is the nexus for artists of African descent locally, nationally, and

internationally and for work that has been inspired and influenced by Black

culture. It is a site for the dynamic exchange of ideas about art and…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Education
    4-Year Degree Required

Salary

See below
Salary is commensurate with experience within the guidelines of a small not-for-profit.

Benefits

Competitive benefits package is provided, including medical, dental, life and long-term disability insurance, retirement account, and substantial vacation. 

Competitive benefits package is provided, including medical, dental, life and long-term disability insurance, retirement account, and substantial vacation. 

Location

Temporarily Remote
Work must be performed in or near New York, NY
Associated Location
New York, NY, USA

Apply to This Job

All fields are required
Resume must be uploaded in PDF format
Drag file here or browse
No file chosen
By using the Idealist Application system, you consent to sharing your resume and other personal data with potential employers in accordance with Idealist’s Privacy Policy and Terms of Service.

Join Idealist

Sign up today to save your favorite jobs and get email alerts when new ones are posted.