Longy organizes and holds numerous development events of varying size and complexity throughout the year, among them performances by faculty, students, staff and visiting artists; student orientations and commencements; new program launches; lectures and talks; a large annual gala; and other fundraising and donor cultivation and stewardship events, such as VIP receptions, campaign launch celebrations, etc. In addition to managing those events specifically identified as fundraising opportunities, the Associate Director of Development and Events plays a central role, in collaboration with Facilities and Concert Services, in the planning and execution of additional events specifically targeted to Longy staff and/or faculty. In addition, this person also plays a key role in helping the Director of Development, ensuring the many goals of the department are met and that each initiative is moving forward in a strategic and timely manner.
The Associate Director of Development and Events will be responsible for:
· Ensuring that events run smoothly and elegantly and contribute to the positive public image and brand of Longy as an institution
· Creating and proposing event plans to the Director of Development, including but not limited to: estimated budget, external and internal outreach, event theme, program and timeline, menu, and décor
· Building strategies for using events and concerts as a means for donor cultivation
· Collaborating with development staff to make sure events are appealing to various giving circles
· Providing strategic input to help set the direction for the annual gala
· Managing the annual gala committee to ensure production and fundraising goals are met
· Managing relationship with outside Event Producer, photographers, and other independent contractors as needed for events
· Planning and executing the logistical details of events, including the creation and mailing/emailing of invitations; ticketing and tracking of RSVPs; the design, printing and distribution of programs; the arrangement of rooms and facilities; ordering and tracking of food, beverages, flowers and other decorations; and room set-up and clean-up
· Arranging for and supervising student workers in the office and at events.
· Reviewing event budgets and ensuring that they are adhered to, by:
o Negotiating with potential vendors on behalf of Longy;
o Regularly reviewing costs and selecting the highest quality/lowest cost vendors to achieve development goals and create the most successful events possible within budget constraints;
o Coordinating and monitoring event timelines and ensuring deadlines are met.
· Advising the Institutional Advancement team on matters concerning invitations and event attendance. Coordinating with Institutional Advancement and other colleagues to develop invitation lists and appropriate methods of securing maximum public attendance and participation, including posting of flyers and some advertisements
· Managing an inventory of food and beverages and necessary furniture, tools and supplies
· Proposing new event and fundraising opportunity ideas to the Institutional Advancement team
· Managing the Foundation and Government grant efforts, and directing Institutional Advancement staff on assignments. Collaborating with the Assistant Director of Annual Fund and Development Operations on cultivation and stewardship of donors and prospects, researching institutional supporters and drafting proposals
· Other duties as assigned
In addition to the strong interpersonal skills required of every member of the Institutional Advancement team, the ideal candidate for this position will possess:
· Bachelor’s degree required with a minimum of 3-5 years of related experience in events and/or fundraising
· Strong verbal and written communication skills
· Track record as an organized, creative and strategic thinker
· Ability to perform well under deadlines and in high-energy situations
· Previous experience organizing and executing events
· Computer literacy and word processing skills are required (e.g., Microsoft Word, Excel); familiarity with Adobe Photoshop, Indesign, Constant Contact, online ticketing and event software preferred
· Experience with Raiser’s Edge is preferred
· A background in western classical music is helpful
· Must be able to lift 30 lbs
· Must be able to work some nights and weekends
Longy School of Music of Bard College is at the forefront of graduate music education. Founded to offer an alternative to traditional conservatories, Longy continues to bring new and different perspectives on how to train and prepare modern musicians. Longy has made a name for itself by focusing on the social imperative: musicians, like all artists, must play a critical role in creating vibrant communities. This is carried out in signature programs to prepare students for the challenges of the musician of the 21st century.
Longy is a degree‐granting institution that serves over 200 undergraduate and graduate students from over 35 states and 25 countries at its Conservatory campus in Cambridge, Massachusetts and its Master of Arts in Teaching campus in Los Angeles, California. Founded as Longy School of Music in 1915 by renowned oboist Georges Longy, Longy is a conservatory with a social imperative, providing for all students a distinguished faculty that promotes profound musical understanding and technical mastery, encourages growth of imagination, and fosters inquiry about the role of music and the musician in society. Longy’s mission is to prepare musicians to make a difference in the world.
The Longy School of Music of Bard College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, national origin, ancestry, gender or gender identity, sexual orientation, physical or mental disability, marital or veteran status, or age. The Longy School of Music of Bard College values the diversity of its community.
Longy offers a competitive salary plus an Open Time Off Policy (OPTO), which includes a generous Family Medical Leave policy of 12 paid weeks. Longy also offers discounts on tuition at Longy, enrollment in Longy’s defined contribution retirement plan, group health and dental plans, life and long‐term disability insurance, flexible spending account and qualified transportation programs.
Minimum Education Required
How To Apply
Please submit cover letter, resume and two writing samples to: IAJobs@longy.edu. Please include Associate Director of Development and Events in the subject line.