Junior Project Accountant


Job Type

Full Time Contract

Salary

Details: DOE

Published:

05/15/2018

Address

13300 Crossroads Parkway North
City of Industry
California
91746
United States

Description

Public Health Foundation Enterprises (DBA Heluna Health) is a not-for-profit 501(c)(3) agency dedicated to enabling population health initiatives to improve the overall well-being of our communities. Heluna Health strives to become the nation’s leader in providing program and support services to optimize population health. Heluna Health partners with academic researchers, government agencies, foundations and private sponsors to offer a suite of services, including contracts and grants management; fiscal sponsorship (providing a financial ‘home’ for researchers, projects and agencies); human resources support; accounting services; real estate/leasing and direct public health project leadership. 

Under supervision of the Project Accounting Supervisor, perform accounting activities inclusive of processing A/P invoices for payment, billings, A/R collections, budget set-up, and interaction with Programs to address inquiries as they arise. 


ESSENTIAL FUNCTIONS 

• Develops and manages budgets, analyzes expenditures and tracks projects that are incurring expenses. 

• Reviews, validates, and processes all invoices and authorizations for payment, ensuring all related information and documents are included. Payment types include, but are not limited to, mileage/travel, credit card charges, utilities, subcontractors, consultants, reimbursements and advances. Contacts project directors, vendors and employees for clarification, as needed. 

• Develops rapport with the project directors and contacts by communicating regularly with them on updates with budget, requests for new invoices (if any) that need to be processed for payment, etc. 

• Prepares billings and detailed backup documentation for monthly reports and invoices as requested and in accordance with individual projects/funding sources. Ensures compliance with applicable laws and regulations related to specific contracts. 

• Develops monthly reconciliation of funds receivable from projects and works to collect outstanding funds. 

• Develops monthly expenditure reports for each assigned project and provides detailed explanation for project managers and Heluna Health contract management staff. Prepares adjusting entries to the accounting system as project funding changes and at the request of project directors. Reviews budgets and ensures availability of funding for personnel new hires, status changes, extensions, etc., as well as other expenditures. 

• Prepares various project analysis reports as needed which may include expenditure projections/forecasts for program directors and other financial reports for funders. 

• Maintains project files to include current budgets, modifications and billing instructions, correspondence, reimbursements, billing copies and collections. 

• Provides exceptional customer service to all clients. 

• Communiates effectively to internal and external parties via telephone, in person and via written communcations. 

• Performs other duties, as requested. 


JOB QUALIFICATIONS 

Must be proficient in Excel (pivot tables, v-lookups, IFstatements), Microsoft Word, Outlook Express. Proficiency required in Oracle (Fusion), as required, to perform job duties within 90 days of date of full-time employment. 


POSITION QUALIFICATIONS 

Competency Statement(s): 

• Detail-oriented – Ability to pay attention to the minute details of a project or task 

• Accuracy – Ability to perform work accurately and thoroughly 

• Honesty/Integrity – Ability to be truthful and be seen as credible in the workplace 

• Accountability - Ability to accept responsibility and account for his/her actions 

• Business Acumen – Ability to grasp and understand business concepts and issues 

• Problem solving and Analytical skills – Ability to strategically interpret data and resolve issues as they arise 

• Timeliness - Ability to complete tasks within the required timeframe 

• Communication skills – Ability to clearly express oneself both orally and in writing to various levels within the organization 

• Team player – Ability to work effectively in a team environment, within the department and across all departments 


Education/Experience 

Bachelor's Degree (four year college) in Accounting or Finance required and one year experience in an accounting department preparing journal entries, reconciling accounts, and analyzing trends. 


Other Skills, Knowledge, and Abilities 

Critical Thinking - Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret financial reports generated as part of regular job duties. 


PHYSICAL DEMANDS 

Stand Occasionally 

Walk Frequently 

Sit Frequently 

Handling / Fingering Occasionally 

Reach Outward Occasionally 

Reach Above Shoulder Occasionally 

Climb, Crawl, Kneel, Bend Occasionally 

Lift / Carry Occasionally - Up to 50 lbs 

Push/Pull Occasionally - Up to 50 lbs 

See Constantly 

Taste/ Smell Not Applicable 


Not Applicable Not required for essential functions 

Occasionally (0 - 2 hrs/day) 

Frequently (2 - 5 hrs/day) 

Constantly (5+ hrs/day) 


WORK ENVIRONMENT 

General Office Setting, Indoors Temperature Controlled


PHFE dba Heluna Health is an Affirmative Action, Equal Opportunity Employer that encourages minorities, women, veterans, and disabled to apply.

Qualifications

Skills

Preferred

Customer Oriented

Novice


Business Accumen

Novice


Adaptability

Novice


Accountability

Novice


Behaviors

Preferred

Enthusiastic: Shows intense and eager enjoyment and interest

Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Team Player: Works well as a member of a group

Motivations

Preferred

Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization

Education

Preferred

Bachelors or better in Accounting or related field.

Benefits

Yes

Professional Level

Professional

Minimum Education Required

4-year degree

How To Apply

http://www.helunahealth.org

Please apply at the following URL:

https://recruiting2.ultipro.com/PUB1001PUBH/OpportunityCreate?opportunityId=ef058f3a-73b2-47c7-8146-6ecb6bc3f418


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