Job

Executive Administrator & Manager of the Louis Comfort Tiffany Foundation

Posted by
American Federation of Arts | New York, NY
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American Federation of Arts


New
|
Published 13 days ago

Start Date

June 26, 2019

Application Deadline

June 15, 2019

Salary

Comensurate with experience


General Duties and Responsibilities:


  • Handles and assists with Director’s incoming and outgoing correspondence - phones, emails, letters, etc. including proofreading all correspondence requiring Director’s signature
  • Manages Director’s daily calendar including scheduling appointments and meetings across various time zones, creating and sending reminders
  • Maintains all electronic and physical files for Director’s Office including board member information, etc.
  • Coordinates, schedules, and organizes board and committee meetings, creates, gathers and distributes all materials for meetings; ensures board actions adhere to organization’s by-laws
  • Notates, transcribes, files and distributes all board minutes
  • Manages the office’s use of the telecom system
  • Acts as liaison between Director and board members and staff
  • Collaborates with all other departments such as Finance, Publications, Development and Exhibitions
  • Conducts research on potential board members, potential donors and other matters as required
  • Forwards to the Director topical and important articles related to the field, etc.
  • Organizes and arranges Director’s travel including purchasing airline tickets and arranging accommodations and preparing detailed itineraries and travel packages
  • Prepares expense reports for submission to the finance office in accordance with AFA’s travel policy
  • Work on special projects as assigned
  • Maintains complete confidentiality in all matters


The Louis Comfort Tiffany Foundation

  • Oversees the full administration of the Foundation and the biennial awards competition, publication of the accompanying catalog, and the maintenance of the Foundation’s website.
  • Liaises with the Board President and Treasurer on an on-going basis and oversees governance and financial matters.
  • Supervises the Administrative and Program Assistant and the Assistant Office Manager when they are performing administrative tasks related to LCTF.  
  • Delegates all written and phone correspondence pertinent to the Foundation, including mass mailings.
  • Prepares for and organizes Foundation board meetings and meetings of the award jury (biennial two-day intensive jury meeting).


General Duties and Responsibilities:


  • Handles and assists with Director’s incoming and outgoing correspondence - phones, emails, letters, etc. including proofreading all correspondence requiring Director’s signature
  • Manages Director’s…

Details at a glance

  • On-site Location
  • Full Time Schedule
  • 4-Year Degree Required
  • Professional

Benefits

Comprehensive benefits package including company funded premiums for medical, dental, and vision.

Comprehensive benefits package including company funded premiums for medical, dental, and vision.

Level of Language Proficiency

Qualifications:

  • 3-5 years minimum EA experience and an undergraduate degree
  • Excellent written and verbal communication skills
  • Strong diplomatic and team-oriented interpersonal skills
  • IT skills including proficiency with PC computers and Microsoft Office Suite; familiarity with social media essential
  • Ability to handle multiple priorities and tasks
  • A proactive, flexible and confident approach to work
  • Ability to work on own initiative as well as part of a team
  • Ability to interact with Donors, Board Members and other high level individuals and exercise discretion and confidentiality


Qualifications:

  • 3-5 years minimum EA experience and an undergraduate degree
  • Excellent written and verbal communication skills
  • Strong diplomatic and team-oriented…

How To Apply

To apply:

Submit cover letter and resume to hr@amfedarts.org by June 15, 2019

To apply:

Submit cover letter and resume to hr@amfedarts.org by June 15, 2019

Location

305 East 47th Street, 10th Floor, New York, NY 10017
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