711 3rd Avenue
Position Summary: The Controller reports directly to the Children’s Aid’s Chief Financial Officer (CFO).
- Ensure an environment of appropriate internal controls and fiscal integrity that supports the effective and efficient operation of CA programs and administrative functions, in accordance with all applicable legal, regulatory, funder and best-practice standards and requirements.
- Create and model an effective, positive culture for the Fiscal team emphasizing professionalism, clarity, customer service and competence. Provide leadership in strengthening internal communications with staff at all levels throughout the organization; create and promote a positive and supportive work environment.
- Direct all central CA accounting operations and functions, including accounts payable, payroll, cash management, bank reconciliations, journal entries, and monthly, quarterly and year-end financial close activities, ensuring their timely, accurate and efficient completion. Includes maintenance of the general ledger, chart of accounts, bank and other financial accounts and all related technologies.
- Oversee the annual financial audit and other periodic and ad-hoc external audits of CA books and records and financial performance, and preparation of annual financial statements for CA and related entities. Includes annual IRS Form 990 and similar State-required filings; cost reports for Medicaid and Foster Care funded services; and audits of retirement plans (defined benefit and defined contribution).
- Improve efficiency and effectiveness of accounting processes and multiple systems, while maintaining internal controls and fiscal integrity.
- Prepare periodic and ad-hoc analyses, reports and explanations of financial and accounting matters and concerns for CA senior and executive management, the CA Board of Trustees (including the Audit/Insurance and Finance/Investment committees) and other key external parties (government agencies, private funders, financial ratings agencies, lending entities, etc.)
- As a member of the senior CA Fiscal leadership team, ensure the smooth operation and business process flow amongst central Fiscal business operations (budget, claiming and reimbursement from public and private funders, purchasing and payroll, investments oversight and management, etc.)
- Collaborate with program leaders to explore how the finance function can support program operations and to explain accounting procedures and regulations.
- Manage and supervise a central Fiscal accounting team of 8-12 staff members, ensuring proper segregation of duties as well as efficient and effective operations through delegation of responsibilities. Leverage strengths and optimize staff roles and responsibilities, evaluate organizational structure, evaluate performance, implement professional growth opportunities, mentor and coach staff, and determine levels of authority and decision-making protocols for the department.
- Set annual goals and objectives for the department and develop measurement tools to monitor progress. Work with employees on goal setting and performance evaluation.
- Develop communications materials about financial policies, administrative procedures, calendars, checklists and due date mappings, financial health of the organization, and role of the department for internal and external use. Ensure fiscal and accounting policies and procedure manuals and materials are maintained in a timely, accurate and comprehensive manner.
- Complete periodic and ad-hoc financial and accounting research, analysis and reporting projects in a timely and accurate manner, providing relevant information and recommendations for senior and executive CA management and other external parties as needed.
- Serve on committees, task forces and special projects as needed.
- Bachelor’s Degree required (Master’s level preferred) from an accredited educational institution in Accounting, Finance or Business Administration and ten years of progressively responsible professional accounting and/or financial management experience, including supervision of multiple accounting/financial functions and staff. Minimum of five years of experience in accounting in a complex, government- grant funded, not-for-profit organization.
- Certification as Certified Public Accountant (CPA) required.
- Thorough knowledge of current accounting and financial reporting methods and procedures, including complex financial transactions; expertise and experience with Financial Accounting Standards Board (FASB) and Government Accounting Standards Board (GASB) rules and standards; government grants; pension accounting and external and internal audit practice and standards.
- Strong command of a variety of technologies including but not limited to Microsoft Dynamics Great Plains or similar accounting systems, Excel, Word, PowerPoint, banking software, etc.
- Proven ability to analyze and interpret fiscal and accounting data and to prepare appropriate statements; establish and maintain a general ledger and chart of accounts for a large, complex not-for-profit organization; and develop and maintain accounting and fiscal operations policies and procedures.
- Excellent communication skills (verbal and written), work ethic, and professionalism in engagement with superiors, peers and subordinate staff within CA; and necessary external entities such as CA Trustees, public and private funders, auditors, regulators and oversight agencies.
- Demonstrated experience in business process improvement involving information technology solutions and changes to accounting and fiscal systems and practices; and in staff training and development.
- Leadership ability to work closely with other CA central Fiscal units and program and administrative units across CA in order to ensure efficient and effective operations overall, in line with the overarching mission and goals of CA.
- Commitment to recruiting, mentoring, training, and retaining a diverse and inclusive team and demonstrated ability to work effectively in a complicated work environment with a diverse constituency.
- Possessing personal qualities of integrity, credibility, and unwavering commitment to the Children’s Aid mission; a proactive, hands-on strategic thinker who will own, in partnership with the CFO, the responsibility for fiscal and accounting functions. Resourceful, respectful, creative, and possessing an ability to “hit the ground running” and operate with minimal supervision.
Minimum Education Required
How To Apply
Please apply online through the Children's Aid's website - Job ID: 002999
Children's Aid is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, national origin, gender, sexual orientation, age, marital status, or disability.
- 403b + employer match
- Up to 20 vacation days
- Sick days
- Personal days