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Operations and Finance Manager (PT/ Contract)

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Published 22 days ago

Organization: PAIR empowers refugee youth ages 11-19 to navigate American society, reach their academic potential, and become community leaders. PAIR's programs serve 7 partner schools, with individual and group mentoring programs that build cultural knowledge, English proficiency, life and academic skills necessary to be successful in reaching their ambitions.


Job purpose:

The Operations and Finance Manager deepens PAIR’s impact by identifying

opportunities for continual organizational improvements. This position

integrates best practices for non-profit management, including managing grant

compliance and organizational contracts, overseeing HR compliance and

documentation, ensuring timely and accurate financial reporting and ensuring

smooth office operations.

In Finance, the Operations and Finance Manager:

Receives and processes mail, including donations and

invoices to be paid.

Reviews monthly expense reports for accuracy.

Reviews monthly financial statements (produced by contract

accountant), providing oversight for quarterly budget reconciliation and

producing financial dashboards for the Executive Director and Board of

Directors.

Supports reconciliation and filing of taxes, including the

990.

Prepare and submit reimbursement invoices for government

contractors on a monthly basis.

Provides accurate donor data entry and monitoring of

donations/ cash flow.        

In Administration, the Operations and Finance Manager:

Develop policies and procedures for all building functions,

including safety, security and loss prevention.

As the primary point of contact for PAIR’s Managed IT

contractor, the position is responsible for information technology and

telecommunications including systems; physical and cloud infrastructure, and

user hardware and software.

Act as primary liaison to payroll provider, benefits broker,

and employee benefits partners.

Maintain employee information within the payroll system

(timesheets, new hires, terminations, benefits changes, rate changes, etc.)

Post job opportunities and serve as liaison to hiring

manager; ensuring compliance and thorough documentation at all stages of

hiring.

Enter and process biweekly payroll.

Identify opportunities for continuous improvement; cost

reduction, creating efficiencies and environmentally conscious solutions.

In Fundraising/ Donor Stewardship, the Operations and

Finance Manager:

Managing grants and organizational contracts, overseeing HR

and legal compliances and documentation, and ensuring smooth office operations.

Track monthly revenues and grants applications in Salesforce

database

Prepare donor acknowledgement letters, tax receipts, etc.

Qualifications:

Strong alignment with PAIR’s mission and a

commitment to work in a culturally responsive, diverse community

Bachelors’ degree in non-profit administration,

accounting, HR or related field from an accredited university

Minimum of 3 years of experience serving

non-profits in a similar capacity

Solution and systems-oriented thinker with the

ability to manage multiple projects in a timely fashion

Ability to work in a multi-disciplinary team

Ability to pass a background check

Schedule:      This position will have a standing schedule of 15-20 hours/ weekly during PAIR’s

operating hours of Monday-Friday, 8 am – 6 pm, to be negotiated based on the

selected candidate’s availability.

This position requires a minimum of one day/ week in office;

and will resume to in-person on a regular basis once all PAIR staff resume

daily office hours. 

Organization: PAIR empowers refugee youth ages 11-19 to navigate American society, reach their academic potential, and become community leaders. PAIR's programs serve 7 partner schools, with individual and group mentoring programs that…

Details at a Glance

  • Time Commitment
    Part Time Schedule
  • Start Date
    May 14, 2021
  • Application Deadline
    April 30, 2021
  • Education
    4-Year Degree Required
  • Professional Level
    Managerial

Salary

Hourly pay: $25/ hour; approximately 20 hours/ week

Location

Temporarily Remote
Work must be performed in or near Houston, TX
Associated Location
3300 Chimney Rock Road, Houston, TX 77056, United States
Suite 105

Apply to This Job

Instructions:

Please submit a cover letter detailing your experience and fit for the position, resume and three references by April 30, 2021.

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