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Accounts Payable and Vendor Relationship Specialist—Finance

Posted by
Brooklyn Museum
|
Kings County, NY
New
|
Published 25 days ago

Our Accounts Payable and Vendor Relationship Specialist reviews, prepares, and processes all accounts payable activity, including but not limited to vendor invoices, travel expense reimbursements, credit card reports, and agreement/contractual payments. This position also manages relationships with external vendors and liaises between them and departments throughout the Museum, works to mitigate the Museum's costs, and assists in monthly closing.

Qualifications:

A successful candidate will meet many of these requirements, and have the desire and capacity to learn the rest on the job.

  • At least five years of accounts payable experience
  • Strong skills in accounts payable accounting programs
  • Familiarity with Concur or similar invoice approval software
  • Advanced skills in Microsoft Excel
  • Strong oral and written communication skills
  • Excellent time management and organizational skills
  • Ability to contribute to a collegial and professional working environment
  • Experience working in a museum and/or cultural nonprofit is a plus

Responsibilities:

  • Create vendor profiles in our accounting and accounts payable systems, and enforce controls to mitigate risks of fraud or material misstatement while recording expenses
  • Maintain our announced payment cycle times for checks, wires, and other payment methods
  • Process, audit, and upload invoices using Concur Invoice
  • Maintain efficient and responsive communications, via email and phone, to external suppliers and service providers as well as departments throughout the Museum, to enhance our vendor relationships
  • Manage all credit cards programs through Concur Expense and Chase Smartdata
  • Complete payments and mitigate vosts relating to postage and freight invoices
  • Assist with cash flow report and cash reconciliation preparation
  • Complete tracking of all invoices, from submission and defining payment type through the end of the payment life cycle
  • Create wire templates and initiate wire payments with online banking, working with the Associate Controller
  • Prepare annual 1042 and 1099 distribution and filing
  • Participate in vendor relations and reconciliation
  • Administer corporate credit cards and audit business expenses monthly
  • Continuously improve and fortify our accounts payable functioning
  • Additional tasks as assigned

Start date: Immediately

Department: Finance

Reports to: Controller

Position type: Full-time

Union status: Non-union

FLSA status: Non-exempt

Schedule: 35 hours per week, Monday through Friday, 9 am to 5 pm

Apply online

If you have questions about our online application system, please get in touch with us at job.application.questions@brooklynmuseum.org.

Our Accounts Payable and Vendor Relationship Specialist reviews, prepares, and processes all accounts payable activity, including but not limited to vendor invoices, travel expense reimbursements, credit card reports, and agreement…

Details at a Glance

  • Time Commitment
    Full Time Schedule

Location

On-site
200 Eastern Pkwy, Brooklyn, NY 11238, USA

How to Apply

If you have questions about our online application system, please get in touch with us at job.application.questions@brooklynmuseum.org.


Please visit Brooklyn Museum's website to apply: https://www.brooklynmuseum.org/about/careers/accounts_payable_vendor_specialist

If you have questions about our online application system, please get in touch with us at job.application.questions@brooklynmuseum.org.


Please visit Brooklyn Museum's website to…

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