Medical Administrative Assistant

Job Type

Full Time

Published

06/12/2018

Address

475 Riverside Drive
Suite 1244
New York
NY
10115
United States

Description

POSITION:                           Medical Administrative Assistant

REPORTS TO:           Director of Medical Assurance

CLASSIFICATION:               Full-time

EXEMPT/NONEXEMPT:        Non-Exempt (Salaried)


GENERAL DESCRIPTION:

Lutheran Social Services of New York’s LIFE Care Clinic provides comprehensive, holistic mental health and medical treatment and care to children and adolescents within LSSNY’s foster care program.


The Medical Administrative Assistant provides administrative support services to an interdisciplinary team of mental health, medical and primary care professionals and social service staff within the LIFE Care Clinic.


MAJOR DUTIES AND RESPONSIBLITIES:

·        Maintain the front office (answer phones, open door)

·        Maintain and organize patient/foster care files

·        Perform Pediatric Vitalizations

·        Perform Pediatric Phlebotomy

·        Ensure proper vaccine storage and handling, recording twice a day refrigerator/freezer temperatures to ensure VFC (Vaccine For Children) compliance

·        Assist with new employees’ orientation (i.e.: mailbox, phone, computer, tour of facility, etc.)

·        Distribute and collect all mail (including packing slip orders, etc.)

·        Maintain adequate mailing supplies (envelops, stamps, etc.)

·        Maintain office equipment (i.e. shredder, fax machines, telephone system, Xerox machine, etc.)

·        Update New LIFE Center Directory

·        Maintain and organize donated items

·        Facilitate communication and correspondence (i.e.: confirming appointments, providing letters for school/work, distributing information about upcoming events, trainings/workshops, etc.)

·        Collaborate with other departments, agencies, systems and institutions to maximize scarce resources

·        Ensure compliance with local, state, and Federal rules and regulations, including but not limited to HIPAA

·        Participate in all required trainings

·        Perform other duties as required by supervisor or needs of the program/agency


SUPERVISES:

·        Volunteers as needed


EDUCATION:

·        Certified Medical Assistant

·        High School Diploma or GED


EXPERIENCE:

·        Minimum 3 years’ medical assistant experience


SKILLS & ABILITIES:

·        Able to manage time effectively, multi-task and determine priorities

·        Superior organizational skills

·        High degree of attention to detail

·        Strong speaking and writing skills

·        Able to work collaboratively with clients and co-workers

·        Knowledgeable about working with foster care youth and children and families at-risk

·        Able to work independently and as part of a team

·        Experience and facility with Microsoft Office Applications and OCFS Connections

·        Resourceful

·        Bilingual (Spanish) a plus


This position description contains the major responsibilities required to perform this job. These responsibilities may change at any time to meet the needs of our clients, residents or agency.

Professional Level

None specified

Minimum Education Required

High School

How To Apply

All cover letters and resumes can be submitted to:

Cornelia Arthur

carthur@lssny.org

[with "Medical Administrative Assistant" in the subject line]

----LSSNY is an Equal Opportunity Employer----


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