Program Coordinator

Job Type

Full Time


Minimum: $42,000.00
Maximum: $47,000.00
Details: Starting at $42,000 with performance-based increases up to $47,000.



Start Date:


Application Deadline:



6701 Center Dr. W.
Los Angeles
United States


Reports To: Associate Director, In-school Programs

Location: 40% at P.S. ARTS Office, Los Angeles; 60% at school sites

Schedule: Office Hours 9AM – 5PM, but must be able to work some nights and weekends

Designation: Full-time, Non-exempt

Ideal Start Date: Negotiable, but by June 1, 2018 at the latest.

P.S. ARTS is dedicated to improving the lives of children by providing arts education to underserved public schools and communities. P.S. ARTS is the only organization in Southern and Central California that provides yearlong arts education in dance, music, theater, and visual arts to every child in a school during the regular school day. Without our programs, children in these underfunded school districts would not have access to the arts.

Position Summary:

The Program Coordinator is responsible for the coordination, implementation, and maintenance of P.S. ARTS in-school programs (Classroom Studio) and community outreach program activities in assigned school districts. The Program Coordinator works under the guidance of the Associate Director, In-School Programs to ensure program and partnership quality, provide faculty support, contribute program budget development and tracking, and provide logistic support for special projects and events. The Program Coordinator acts as the primary liaison for faculty, school site administrators and school personnel, and program partners in assigned districts. The Program Coordinator also works with the Associate Director, In-School Programs to maintain funder relationships, and deliver progress reports to various stakeholders.

As will all P.S. ARTS employees, the Program Coordinator takes part in a comprehensive performance management program including weekly meetings with the Associate Director, In-School Programs to track progress on goals, a mid-year check-in and an end-of-the-year performance review. The Program Coordinator also models P.S. ARTS values of Art/Creativity, Community, Equity, Innovation and Excellence.

Qualifications and Training:


The Programs Coordinator will be a creative and strategic thinker, hold a minimum of a Bachelor’s degree in a related field, have prior experience in the fields of arts education or education as a teacher or administrator, and have a demonstrated commitment to the P.S. ARTS mission.


  • Bilingual in Spanish/English strongly preferred.
  • Master’s Degree in a related field

Position Attributes:

  1. Organized
  2. Excellent Multi-tasker
  3. Good Judgement
  4. Able to take Initiative
  5. Great Communicator


  • Work with the Associate Director, In-School Programs to ensure program and partnership quality;
  • Work with the Associate Director, In-School Programs and Tier III Teaching Artists to ensure P.S. ARTS curriculum quality, impact, and accessibility;
  • Coordinate school-site logistics, including scheduling, processing partnership agreements and other essential documents, and monitoring program quality and efficiency;
  • Help recruit, train, and implement retention strategies for high quality teaching faculty;
  • Travel to all school sites to provide on-site support as needed, meet with funders and school administrators, and contribute to a creative and effective learning environment in our classrooms;
  • Actively participate in community building in and across our partner schools;
  • Contribute to programs team discussions and planning with regard to program design, short and long-range priorities, and goals and evaluation;
  • Serve as a first point of contact for partner school administrators, school site personnel, and other community partners;
  • Work with operations department and Associate Director, In-School Programs to monitor faculty compliance with P.S. ARTS policies and expectations, including curriculum documentation, instruction, and evaluation protocols;
  • Assist advancement team with grant applications and reports as requested;
  • Coordinate and provide logistical support for special projects, events, task forces, or initiatives as determined by the CEO, Deputy Director, and Associate Director, In-School Programs;
  • Assist Associate Director, In-School Programs and Tier III Teaching Artists in providing guidance and support to faculty with regard to curriculum and instruction;
  • Track Teaching Artist time sheets and sick days, and prepare payroll for Finance Director;
  • Share constructive feedback with Teaching Artists and collaborate with Teaching Artist, Associate Director, In-School Programs and Tier III Teaching Artists to determine individual professional development and support plans;
  • Contribute to annual faculty performance reviews for faculty in assigned districts;
  • Coordinate with the operations department to provide required administrative and HR trainings;
  • Disseminate course syllabi and link to P.S. ARTS public curriculum bank to school administration at the start of each academic semester;
  • Participate in Family Arts Nights, special projects, and programs events as needed;
  • Represent P.S. ARTS at arts education related convening and events as determined by the Assist Associate Director, In-School Programs;
  • Contribute to programs-related content for social media, newsletters, and all other P.S. ARTS-related publications as needed.

Working Conditions:

  • Perform work while seated at a desk for several hours at a time
  • Travel and attend meetings and events outside the office, which may require occasional use of a motor vehicle for transportation to other locations. Due to responsibilities requiring travel to locations not easily accessible by public transportation, driving is an essential job responsibility for this position. Mileage reimbursement is provided.
  • Regularly lift up to 40lbs



Program Coordinator is eligible for Medical, Dental, Vision, Life and Disability, 401k (unmatched) and FSA after 30 days of employment.

Level of Language Proficiency

Spanish - written and verbal - preferred, but not required.

Professional Level

None specified

Minimum Education Required

4-year degree

How To Apply

How to Apply:

Please submit a cover letter and resume to with the subject line “PROGRAM COORDINATOR”


Application Deadline: April 20, 2018

Phone Interviews will be scheduled between April 23 – 27, 2018

In-person interviews will be held at P.S. ARTS’ office, and scheduled between April 25 – May 4, 2018

Interview results will be communicated by: May 7, 2018, all interviewees will be contacted.