Executive Assistant to the Chief Partnerships & Philanthropy Officer

Posted by
Civic Nation
Washington, DC
Published 29 days ago

Civic Nation seeks a motivated, hard working team member to join the staff as the Executive Assistant to the Chief Partnerships & Philanthropy Officer. This person would manage scheduling and perform administrative tasks for the Chief Partnerships & Philanthropy Officer while also providing support to both the Development and Partnerships & Government Relations Departments.


Partnerships & Government Relations team is responsible for supporting each Civic Nation program and initiative by relationship building, partnership development, stakeholder outreach, and strategy consultation that advances our mission and promotes positive systems change.


Civic Nation is a home for changemakers who inspire, educate, and activate people around the issues that will define this generation. We empower people to take on the biggest challenges of our time — strengthening democracy; foster civic engagement, social justice, and voter participation; addressing public health crises; fighting for gender equity; and more. At Civic Nation we house some of the most innovative campaigns organizing for progress across the country including ALL IN Campus Democracy Challenge, It’s On Us, Made to Save, We The Action, End Rape on Campus, The United State of Women, and When We All Vote, co-chaired by Michelle Obama.

Civic Nation drives real, meaningful change by shifting culture, systems, and policy. We organize at every level and serve as a connector — of people and programs, of grassroots activists and leaders of industries and organizations, of ideas and the resources to make them reality. Our goal is to empower individuals, companies, institutions, and organizations to create a more inclusive, equitable America.


  • Maintain calendars, prioritize and schedule meetings, calls, and appointments for the Executive Director. 
  • Complete and file expense reports, invoice requests, and other accounting related paperwork. 
  • Provide backup in working with legal team on contracts as related to Development and Partnerships & Government Relations. 
  • Assist with preparation and editing of the Chief Partnerships & Philanthropy Officer’s documents and correspondences, as needed. 
  • Provides logistics and administrative support for recurring meetings. 
  • Support the execution of other organizational-wide projects as requested or required. 
  • Assume additional responsibilities as assigned by the Chief Partnerships & Philanthropy Officer. 
  • Assist in producing documents and reports for the Board as needed. 
  • Other duties as assigned 


  • 1+ years of administrative experience for a nonprofit organization.
  • Intermediate skill level in Microsoft Word, Excel, PowerPoint and Outlook as well as Google Suite, including Google Calendar, Google Docs, and Google Sheets. 


  • Excellent written and verbal communications skills. 
  • Strong understanding and knowledge of Google Workspace. 
  • A strong work ethic with a calm and relaxed demeanor, even in times of stress.  
  • Excellent organizational, management and interpersonal skills, including proofreading and copy editing skills. 
  • Ability to exercise discretion and maintain confidentiality. 
  • Values community building, organizing, and relationships built on trust. 
  • Strong ability to listen, understand, connect, earn trust of, and collaborate with employees at all levels of the organization. 
  • Deep and proven dedication to issues of diversity, equity, and inclusion. 
  • High degree of comfort with change and working in a rapid response environment. 


The Washington, DC-based salary for this position is $55,000 annually, commensurate with experience. Our comprehensive benefits plan includes 100% employer-paid health, dental, and vision insurance for employees, flexible paid time off, paid family & medical leave, access to a 401k plan, and more.


Civic Nation is committed to protecting our employees and our communities from COVID-19. Toward that goal, and in consideration of guidance released by the U.S. Centers for Disease Control and Prevention (CDC), and a variety of public health authorities and professional organizations, Civic Nation has implemented a mandatory COVID-19 vaccination policy for its employees.

All employees are required to be fully vaccinated for COVID-19 as a term and condition of employment at Civic Nation unless an exemption or deferral has been approved. Individuals are considered fully vaccinated two weeks after they get their second dose of a messenger RNA (mRNA) vaccine, such as Pfizer-BioNTech or Moderna, or two weeks after a single dose of the Janssen/Johnson & Johnson vaccine.

New employees must be fully vaccinated before their start date unless an exemption due to a medical condition or a sincerely held religious belief or practice is granted.


To apply, submit a cover letter and resume below. The cover letter, addressed to Maya Rao, should be concise, compelling, and include why you would like to work for Civic Nation. Applications will be accepted until Friday, May 6th. 


At Civic Nation, diversity, equity, and inclusion are directly aligned with the fundamental belief that people are inherently capable, but often lack opportunity. We know that a diverse workforce allows us to see problems in more nuanced ways, creating the thought leadership needed to fulfill our mission and reach our goals. Civic Nation is an equal opportunity employer and welcomes people from all backgrounds, experiences, abilities, and perspectives to apply.

Civic Nation seeks a motivated, hard working team member to join the staff as the Executive Assistant to the Chief Partnerships & Philanthropy Officer. This person would manage scheduling and perform administrative tasks for the…

Details at a Glance

  • Time Commitment
    Full Time Schedule


Work may be performed anywhere in United States
Associated Location
1156 15th Street NW, Suite 1000, Washington, DC 20005, United States

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