Special Assistant to the CEO

Posted by
LBJ Foundation
Austin, TX
Published 17 days ago

Special Assistant to the CEO 

Description Department: Administrative

Supervisor: President and CEO of the LBJ Foundation and Director of the LBJ Presidential Library

Type: Full-time, salary with health and retirement benefits

Employer: LBJ Foundation

Location: LBJ Presidential Library, Austin, TX

Schedule: Normal business hours with occasional evening and weekend hours due to events

The Lyndon Baines Johnson Foundation (a.k.a. LBJ Foundation) founded approximately fifty years ago by President and Mrs. Lyndon B. Johnson supports two pillars of President Johnson’s legacy on The University of Texas at Austin campus, the LBJ Presidential Library and the Lyndon B. Johnson School of Public Affairs.  Each institution sets to increase public awareness of the American experience and addresses the injustices entrenched in our culture that gave birth to the Great Society. 

President Johnson, the 36th President of the United States, led the passing of the most ambitious civil rights reforms in the history of our country and implemented laws that are the cornerstones of our nation’s democracy.  The LBJ Foundation supports the library and school each as a center for civic education and community leadership.

About the Role

The LBJ Foundation is seeking a self-motivated, creative, thoughtful, and detail-oriented person who will directly support the goals and initiatives of the LBJ Foundation President and CEO as well as the LBJ Presidential Library’s Director. A successful special assistant will be able to anticipate the needs of the President and CEO, manage multiple tasks and conflicting priorities with accuracy and attention to detail. The ideal candidate is also flexible, proactive, calm under pressure, resourceful, and efficient. 

This position will manage aspects of the foundation office and support the day-to-day requirements and requests of the leaders of these two organizations. This is an exciting time for our organization as this year the Library is celebrating its 50th anniversary.

The role requires a high level of professionalism and confidentiality as well as exceptional organizational skills and impeccable attention to detail.

Essential responsibilities include:

·       Serve as the primary point of contact for internal and external associates on all matters pertaining to the CEO, including those of a highly confidential or critical nature.  Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style.

·       Provide sophisticated calendar management and work closely with the CEO on time management of upcoming commitments and responsibilities.

·       Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including: collecting and preparing information for meetings with staff and outside contacts; composing and editing correspondence; maintaining contact lists; and making meeting and travel arrangements.

·       Assist with special projects focusing skills and needs on research, writing and editing to create and produce complex documents, reports, and presentations;

·       Use discretion, confidentiality, and good judgment to handle c-level matters

·       Manage LBJ Foundation’s office equipment and order and maintain office supplies.

·       Answer LBJ Foundation main phone line and manage or respond to inquiries.

·       Process and distribute daily Foundation mail.

·       Coordinate with foundation team to maintain momentum of the CEO’s initiatives and directives.

·       Provide “gatekeeper” and “gateway” role, maintaining a bridge for smooth communication between the CEO and internal and external contacts.

·       Provide administrative assistance to the LBJ Library Director as well as LBJ Foundation Chief Operating Officer and Director of Development as needed.

·       Be part of a team and work with archivists, museum curators, education specialists, the communications and programmatic teams, and various other departments to fulfill the mission and initiatives set by the LBJ Foundation and CEO.

Skills and experience:

·       Significant executive support experience (2 – 5 years), preferably supporting C-level executives or government dignitaries.  Nonprofit board experience a plus.

·       Expert proficiency with Microsoft Office; experience designing and editing graphic presentations and materials highly desired.

·       Strong verbal and written communication skills.

·       Professionalism in dealing with diverse groups of people including board members, senior executives, legislative officials, community leaders, donors, and staff.

·       While there will be subject-level experts to help, previous extensive research skills are desired.

·       Ability to prioritize and react with appropriate levels of urgency to requests and events.

·       Ability to complete a high volume of tasks and projects with little or no guidance.

·       Ability to maintain a high level of integrity and discretion in handling confidential information.

·       Ability to pivot priorities and urgencies.

·       Familiarity with social media platforms. 

·       Ability to thrive in an intense work environment and work well within a cross-functional team environment.

·       Bachelor’s degree or relevant experience.

About the LBJ Presidential Library

Situated on a 30-acre site on The University of Texas at Austin campus, the LBJ Presidential Library is one of 14 presidential libraries administered by the National Archives and Records Administration. It houses 45 million pages of historical documents, 650,000 photos, 5,000 hours of recordings, and more than 54,000 artifacts from the political career of the 36th President of the United States, Lyndon B. Johnson.

In addition to serving as an archive and museum dedicated to Johnson’s life and political career, the library hosts special exhibitions, educational programming, and events throughout the year.

About the LBJ Foundation

Established by President and Mrs. Lyndon B. Johnson in 1969, the LBJ Foundation is a nonprofit organization comprised of a board of trustees and administrative staff that supports the LBJ Presidential Library and the LBJ School of Public Affairs at The University of Texas at Austin.

The LBJ Presidential Library, operated under the auspices of the National Archives and Records Administration, maintains the archive of President Johnson's administration and political career and promotes his legacy while providing, in his words, "a springboard for the future" through public programming aimed at addressing the issues of our time. The Foundation enhances the Library by directing public programming, administering the museum's store and admissions operations, and directing grants for researchers and scholars.

The LBJ School of Public Affairs embodies President Johnson's living legacy by nurturing leaders and public servants in the hopes that they will pursue what he called "the oldest, most basic mission of our country: to right wrong, to do justice, to serve man." The Foundation provides financial support for the school for the outstanding education it offers its graduate students in public policy and government affairs, community outreach, and global initiatives.

All bearing our 36th President's name, these three institutions—the LBJ Foundation, the LBJ Presidential Library, and the LBJ School of Public Affairs—preserve Lyndon B. Johnson's consequential legacy while pursuing his hopeful vision for the future.

Connect With Us

See what we’re up to and connect with us on our social media platforms:

·       LBJ Library – TwitterFacebookInstagramYouTubeGiphyFlickr

·       LBJ Foundation – TwitterFacebookYouTubeLinkedIn

Equal Opportunity Employer

The LBJ Foundation is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of race, religion, gender, sexual orientation, national origin, age, disability, veteran status, or any other protected status under applicable laws. We encourage all to apply.

To apply for the position, please submit a cover letter and resume to

Special Assistant to the CEO 

Description Department: Administrative

Supervisor: President and CEO of the LBJ Foundation and Director of the LBJ Presidential Library

Type: Full-time, salary with health and retirement benefits


Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Application Deadline
    July 30, 2021
  • Education
    4-Year Degree Required
  • Professional Level
    Entry level


Full-time, salary with health and retirement benefits

Full-time, salary with health and retirement benefits


Temporarily Remote
Work must be performed in or near Austin, TX
Associated Location
2313 Red River St, Austin, TX 78705, USA

How to Apply

Submit a cover letter and resume to  Deadline to apply is July 16.

Submit a cover letter and resume to  Deadline to apply is July 16.

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