15 West 16th Street
Who We Are
The Center for Jewish History (CJH) is one of the world’s great repositories and research institutions devoted to the exploration of Jewish history and heritage. It is home to five distinguished partner organizations: American Jewish Historical Society, American Sephardi Federation, Leo Baeck Institute, Yeshiva University Museum and YIVO Institute for Jewish Research. The Center serves multiple audiences: professional scholars, amateur researchers, and a broad public audience.
Who You Are
The Administrative Assistant will be an enthusiastic self-starter, who is well organized and comfortable with multi-tasking. S/he will be capable of fulfilling a wide range of administrative and executive support responsibilities, and will have experience organizing a dynamic office in a fast paced environment. Attention to detail is a key component of the position. The right candidate will demonstrate ability to weigh competing requests and prioritize tasks, skill for integrating seamlessly into communication flows, and gravitas to negotiate with the Center’s multiple stakeholders while displaying professionalism, grace, humor and calm under pressure.
The Administrative Assistant will support the interim CEO/President and the senior staff team of Directors. This indiviudal will be primarily responsible for strategic relationship management, communications and logistical support, as well as serving as a key liaison for communication with all Center staff, Board of Directors, partner organizations, and other members of the CJH community.
Specific responsibilities include:
Executive Support for Interim President and CEO:
- Arrange and ensure the seamless run of the day to day schedules of the interim President/CEO
- Update all essential information for external meetings, including organizing meeting details, confirming with attendees and coordinating logistics.
- Coordinate and communicate with senior management and team member schedules to ensure monthly management meetings, weekly check-ins and other internal meetings
- Serve as primary point of contact for the interim President/CEO to prioritize and escalate issues on an ongoing basis
- Receive inbound calls for the interim President/CEO and route the calls appropriately
- Field inbound hard copy mail for the interim President/CEO.
- Act as internal resource and liaison for various operational needs (technology, insurance, security, general office administration, etc.)
Board of Directors:
- Assist in coordination and preparation of Board and Board Committee meetings, including scheduling, RSVP tracking, material preparation and catering/day of meeting logistics.
- Copy and edit documents pertaining the Board and the Center; manage updated versions of documents
- File and update information on board members
- Schedule and plan meetings for board committees, prepare and distribute materials for these meetings
· Assist Center’s Development team with answering of calls and drafting of correspondence
- Enter and update contacts into Outlook and occasionally Raiser’s Edge
- Obtain the necessary information and signatures for documents touching the Interim President/CEO
- Support the onboarding process for new hires, including the coordination of pre-employment screening and employee record collection for all new employees.
- Assist with HR related audits.
- Coordinate all status change forms and ensure documents are accurately filed.
- Support the Director of HR with various ad-hoc projects and administrative duties.
- 2+ years of executive support and administrative experience
- Bachelor's degree (or enrollment in an accredited four-year degree-granting institution)
- Permanent authorization to work in the United States
- Strong project management and analytical skills; demonstrated ability to take primary responsibility for a diverse number of projects and to complete them in a timely manner with limited supervision.
- Excellent written and oral communication skills
- Exemplary interpersonal skills and ability to collaborate effectively with culturally diverse staff
- Proven mastery of Microsoft Office applications including Outlook, Word, Excel and PowerPoint
- Ability to manage multiple tasks effectively, and to work productively in a fast paced, rapidly growing organization
- Commitment to accuracy, attention to detail and follow-through
- Strong interpersonal skills: courtesy, tact, patience and strong team orientation; assertive team player with a sense of humor
- Commitment to, and enthusiasm for, the organization's mission and business model, and respect for our core values: generosity, accountability, humility, audacity, listening, leadership, and respect.
The Center for Jewish History is committed to diversity and inclusion. Qualified individuals who bring diverse perspectives to the workplace are especially encouraged to apply.
Minimum Education Required
How To Apply
Please include a cover letter and a writing sample.