32 6th Avenue
TFI is seeking a highly motivated Operations Manager. This person will play a vital, strategic, and involved role in the organization, and is responsible for developing and executing communications across the organization as well as operational strategies. This is an extraordinary entry level opportunity to become a thought partner to senior management on the strategic deployment of operational resources, to coordinate among staff and to ensure that TFI continues to meet its intended mission.
Founded in the wake of September 11, 2001 by Robert De Niro and Jane Rosenthal, the Tribeca Film Institute partners with storytellers and joins them in breaking the barriers of access, exposure, and sustainability in the media landscape to foster an equitable society.
The Tribeca Film Institute is a New York City based, multi-talented 16-person team which continues to grow and experiment.
The continuous evolution of TFI often inspires a start-up mentality and requires an individual that drives for high levels of excellence while also being nimble. This new team member will frequently collaborate and cooperate with members of the leadership team, staff, and the Board. They will be in touch with every person on our team and contribute to a wide range of projects and programs. They will also facilitate the day-to-day operations of the office, and must be a skilled administrative professional.
Responsibilities include, but are not limited to
- Serving as a receptionist for the TFI offices, including greeting guests, receiving and distributing mail, and answering the phone;
- Coordinating daily operations matters across the various programs of the organization- including scheduling across staff and Board;
- Assisting in the set up and execution of Board of Directors and Committee meetings;
- Managing various programmatic calendars to ensure programs continue on schedule;
- Supporting company culture through coordinating various retreats, inclusion & diversity initiatives;
- Assessing & strengthening operations to match the needs of TFI’s evolving culture and programmatic activities;
- Facilitating weekly All-Staff meetings;
- Managing the hiring, onboarding, and daily work of seasonal interns;
- Occasionally helping coordinate and book travel accommodations for TFI staff members;
- Performing various administrative tasks including maintaining the office, obtaining supplies, liaising with building staff and IT services, assisting with the onboarding of new hires, maintaining storage and filing systems, etc.;
- Managing scheduling and discrete projects on behalf of the Executive Director and Managing Director.
The TFI team is driven, creative, and self-directed. Motivated by the opportunity to help bring ambitious visions to life, we apply diverse skills, passions, and a collaborative spirit to our shared work. We look to everyone on our team to actively advance our company culture and uphold our values, which include being present, being thoughtful, and ensuring trust. Most of the TFI staff work in a flexible, open plan office environment, which allows for both independent work and team-wide engagement.
The Ideal Candidate
For this position, the ideal candidate will be someone who strives to tackle projects head-on, is comfortable with self-direction, and thrives in a dynamic, fast-paced environment while juggling multiple priorities. They will be exceptionally organized and have excellent communication skills. The candidate will have an affinity for independent films, be driven to innovate and build in both small and significant ways and be looking to join a passionate, mission-driven team.
Background & Qualifications
- Some administrative experience (i.e., executive assistant, office manager, operations assistant) with exposure to a similar or adjacent industry and rapid growth culture;
- Strong interpersonal skills, including the ability to effectively interact with a variety of personalities and communication styles within and outside the organization and at all organizational levels;
- A proactive, solutions-oriented self-starter who possesses a flexible, pragmatic and creative approach to problem-solving;
- Able to multitask under pressure, highly organized as well as both detail and process-oriented;
- Exemplary written and verbal communication skills;
- A keen interest in philanthropy and/or the independent film industry;
- Proficient in the Microsoft Office suite;
- Familiarity with Photoshop, InDesign, or website management an added plus.
This is a full-time salaried position at our New York City office. Although this is an entry level salaried position, we offer a generous benefits package, including health, dental, vision, and transportation. Legal authorization to work in the United States is required.
TFI is an equal opportunity employer. TFI intentionally considers candidates from historically underrepresented communities including ALAANA (Asian, LatinX, African, Arab and Native American) populations and people with disabilities.
Health, vision, dental, transportation.
Level of Language Proficiency
Fluent in English, other languages a plus.
Minimum Education Required