Search

Job

Church & Preschool Administrator

Posted by
New
|
Published 12 days ago

Skyline Community Church of Oakland, California is a progressive, spiritual, open and affirming, green, sanctuary church of the United Church of Christ. Established in the 1960s, nestled 1,000 feet high, overlooking Oakland Regional Parks, we are in a beautiful, inspiring, and natural setting. Guided by the teachings of Jesus, using inspiring preaching and music, we are a community where God’s love knows no bounds; where all are welcome: young, old, rich, poor, different colors and sexual orientations. We work for justice and peace, diversity and inclusiveness, and maintain a nurturing, faith community that supports families; one where children can learn that God loves them. For over 30 years, Skyline Preschool has provided children, ages two-years-nine-months to five, with a secular, creative, stimulating, and nurturing environment in which to learn and grow. https://skylineucc.org


The Administrator plays a critical role in supporting the organization's operations, which include a church, a preschool and event facilities. Our licensed preschool has 34 students, managed by a director and 5 teachers. Candidate should be self-motivated and enjoy working both independently and with people. Must be comfortable wearing multiple hats in an intimate work environment. Seeking previous experience managing an office, excellent writing and speaking communication skills, strong attention to detail, and outstanding problem-solving skills. Candidate should be proficient with both Mac software, Microsoft Office Suite, and Google Suite. Experience with Wordpress, Mail Chimp, and Quickbooks are a plus. The position reports to the Pastor, overseen by the volunteer Church Council, composed of congregants. Candidate should be interested in working in a progressive church and faith community. Create strategies for website SEO and attracting new congregants. Monitor and communicate about changes in HR practices, working with HR consultant. Make recommendations about technology updates and best practices. Develop or participate in learning activities to learn best practices with other church administrators.


Position is full-time, non-exempt (entitled to overtime) up to 35 hours per week. Some flexibility with working hours (start and finish). The job will be mostly in the office, with flexibility to work from home up to 40% of the time.  Salary commensurate with experience. In addition to a competitive salary, we offer a fully paid pension, healthcare (Kaiser) and dental, and generous paid holiday, vacation and sick leave policies. Please email your resume and cover letter, including your salary expectations to hiring@skylineucc.org with the subject line "Administrator Candidate" followed by your first and last name.


DUTIES


Church Communications  

-Prepare weekly newsletter, solicit changes, and distribute via Mailchimp.  

-Prepare order of worship, including music licensing through One License.

-Solicit and confirm weekly worship volunteers

-Assist Pastor with flyers, presentations, surveys, spreadsheets, data collection, stewardship and tracking of new members and guests.

-Update master calendar for Church in cloud (Google Suite) as well as Google Calendars.

-Build active, engaging ongoing presence with external social media sources with the goal of drawing in recent visitors, track and review data on effectiveness, updating to meet church goals of outreach, growth and impact. (Facebook, NextDoor, Youtube, Instagram, LinkedIn).

-Monitor and manage inquiries and feedback from the website and social media in a timely manner.

-Maintain directory, track donations, and deliver giving statements and using ChurchTrac database

-Support service teams and Church Council in meeting preparations, agenda distribution and upload and order documents to cloud drive (Google Suite).


Website Content Management

-Utilize WordPress to update church website regularly with new content (banners, event posts, monthly schedule, weekly bulletins).

-Work with volunteers to ensure members section is updated.

-Conduct content audits to eliminate unneeded redundant and/or duplicate information.

-Manage inquiry forms and route communications; work to improve pastoral care, visitor, events inquiries, contracts, FAQ and welcome forms sections,

-Utilize Google analytics tools to build brand awareness and website traffic.  Collaborate with pastor, church lay leaders and other staff to ensure website aligns with goals.

-Monitor other church websites and social media for ideas to share with Pastor and Council.  

-Coordinate with the webmaster on any complex updates (back-end manager)


Administration

-Respond to emails and web inquiries.

-Recruit and schedule volunteers as needed

-General office management including filing, answering phone, ordering supplies, receiving mail, etc.

-Supervise, mentor, train and coach office support volunteers. Delegate assignments to ensure maximum productivity.

-Greet visitors and occasionally conduct campus tours

-Manage buildings and grounds maintenance and operations, contracting vendors as needed, and order supplies

-Track due dates for annual contract renewals (property, medical, pension, insurance, etc.)

-Oversee general office equipment and campus utilities

-Order and install banners

-Respond to preschool parent needs, and manage preschool enrollment, billing, and reporting in Curacubby database


Human Resources

 -Manage policies and coverages (healthcare, insurance, human resources, etc.) with Skyline Church Council.

-In the event of an insurance claim, assist with response by preparing appropriate documentation.

-Post and reply to job openings

-Onboard new employees and update employee records as needed

-Update employee handbooks as needed and see that employees adhere to policies

-Process payroll twice a month

-Work with the auditors to provide reports for yearly worker’s compensation audit


Event Support

-Supervise Event Coordinator in planning and executing outside rental events

-Process and track finances related to all events

-Evaluate and advise on feasibility of nonprofit and outreach partnerships aligned with ministry

-Coordinate volunteers, tours, agreements, promotion, cleaning, logistical meetings, and planning for nonprofit and outreach opportunities aligned with ministry

-Occasionally assist with audio-visual needs, set up, break down, and hosting of events during work hours.

Skyline Community Church of Oakland, California is a progressive, spiritual, open and affirming, green, sanctuary church of the United Church of Christ. Established in the 1960s, nestled 1,000 feet high, overlooking Oakland Regional Parks, we…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    October 18, 2021
  • Education
    2-Year Degree Required
  • Professional Level
    Professional

Compensation

See below
Negotiable, commensurate with experience

Benefits

Position is full-time, non-exempt (entitled to over-time) up to 35 hours per week. Some flexibility with working hours (start and finish). The job will be mostly in the office, with flexibility to work from home up to 40% of the time. Salary commensurate with experience. In addition to a competitive salary, we offer a fully paid pension, healthcare (Kaiser) and dental, and generous paid holiday, vacation and sick leave policies.

Position is full-time, non-exempt (entitled to over-time) up to 35 hours per week. Some flexibility with working hours (start and finish). The job will be mostly in the office, with…

Level of Language Proficiency

English

English

Location

Temporarily Remote
Work must be performed in or near Oakland, CA
Associated Location
12540 Skyline Blvd, Oakland, CA 94619, USA

Apply to This Job

All fields are required
Resume must be uploaded in PDF format
Drag file here or browse
No file chosen
Drag file here or browse
No file chosen
By using the Idealist Application system, you consent to sharing your resume and other personal data with potential employers in accordance with Idealist’s Privacy Policy and Terms of Service.

Join Idealist

Sign up today to save your favorite jobs and get email alerts when new ones are posted.