Administrative Manager of the President’s Office

Job Type

Full Time

Published

09/26/2018

Address

14 East 60th Street
New York
New York
10022
United States

Description

Administrative Manager of the President’s Office


Job Summary:


The Administrative Manager of the President’s Office is a key member of a results-oriented team who will provide executive and administrative support to the President & CEO, as well as to the Director of the President’s Office and the Director of Research and Special Projects. The ideal candidate will be able to exercise good judgment in a variety of situations, possesses strong written and verbal communication, administrative, and organizational skills, and must be able to handle a wide variety of activities and confidential matters with discretion.


Reports To: Director of President's Office

Department: President's Office 

Posirtion Number: 1204

Status: Full-time, Exempt


About Central Park and the Central Park Conservancy:

Central Park is one of the most famous and beloved urban public spaces in the world. Designed by Frederick Law Olmsted and Calvert Vaux in 1858 and completed in 1873, the 843-acre park was the first purpose-built public park in the country and is a National Historic Landmark. The Central Park Conservancy was founded in 1980 to rescue the Park which had fallen into serious disrepair after repeated cycles of decline.  Since that time the Conservancy has overseen the investment of approximately $1 billion in the restoration of the Park.

The Conservancy’s mission is to restore, manage and enhance Central Park in partnership with the City of New York and the public.  It provides 80% of Central Park's $79 million annual operating budget and is responsible for all aspects of maintenance, capital improvements, and restoration.  As the organization entrusted with the stewardship of this important public space, the Conservancy believes that citizen leadership and private philanthropy are key to ensuring that the Park and its essential purpose endure.

 

Summary of Essential Job Functions:

Assists the President’s Office with daily administrative duties and manages a broad variety of tasks that include:

  • Provides high-level support to the CEO and other senior managers focused on administration of the department and advancement of its program of work.
  • Exercises considerable judgment and discretion in managing the President’s active calendar, including scheduling, confirming meetings, and coordinating with other internal and external offices.
  • Answers phone calls which could be of a sensitive and confidential nature and acts as gatekeeper for the President’s Office.
  • Composes and prepares correspondence, documents, and presentations on behalf of the President’s Office. 
  • Works with the Director of the President’s Office and other senior managers on substantive preparation for meetings, including development and distribution of materials (agendas, presentations, handouts, minutes, etc.)and coordination with other Conservancy departments and/or external contacts.
  • Conducts research, organizes data, and generates memos and reports.
  • Drafts speaking remarks for the President as needed. 
  • Enters and maintains internal and external contacts in Outlook, which are confidential in nature and require close management to ensure it remains accurate and up to date. 
  • Maintains, organizes and stores physical and digital files.
  • Completes expense reports and assists in budget preparation on behalf of the department. 
  • Tracks and processes contracts and invoices; ensuring that they go through outlined internal approval procedures.
  • Serves as the liaison between support staff and senior management, communicating needs and concerns so they can be handled expeditiously.
  • Arranges travel plans, logistics, and itineraries.
  • Contributes to and in some cases leads special projects and tracking progress towards organizational goals.
  • Performs other duties as assigned.

Minimum Requirements:

  • 3+ years’ experience providing administrative support for senior management
  • Bachelor’s degree preferred
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail and meet deadlines
  • Team player – energetic, enthusiastic and personable – with the ability to build relationships with stakeholders, including staff, board members and their assistants, external partners and donors
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point)
  • Interest in urban park management and the mission of the Conservancy preferred


For more information, or to apply for this job please visit our website

http://www.centralparknyc.org/about/job-opportunities/jobs


CPC is an equal opportunity employer, committed to inclusive hiring, and dedicated to diversity in its work and on its staff. We strongly encourage candidates of all identities, experiences, orientations and communities to apply.


Safety Requirements

Establishment and maintenance of a safe work environment is the shared responsibility of this organization and employees at every level. The Conservancy will make every effort to assure a safe environment and be in compliance with federal, state, and local safety regulations. Employees are expected to obey safety rules and to exercise caution in all their work activities. Accordingly, employees should be aware of any hazards, which could cause an injury or accident (e.g., spills, obstacles in walkways). If an employee discovers a potential dangerous condition, he/she should alert other employees and notify his/her supervisor immediately.


Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed


Professional Level

Professional

Minimum Education Required

No requirement

How To Apply

http://www.centralparknyc.org/about/job-opportunities/jobs

http://www.centralparknyc.org/about/job-opportunities/jobs


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