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Administrative Assistant (Bilingual English/Spanish)

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Published 14 days ago

Intro/Program Description: Goddard Riverside Community Center (GRCC) is a leading Manhattan community-based agency with an annual operating budget of $30 million. Star Learning Center, a program of GRCC, is a year-round tutoring program for underserved students from across NYC. The program provides one-to-one academic support and educational advocacy to students in grades 2 through 12. Each student at Star is matched with a volunteer tutor. Tutors receive an orientation to the Center and their individual students and staff provide ongoing coaching and support. Star also connects students with other GRCC programs and outside resources to enable them to reach their full potential.


Purpose of Position: Star Learning Center seeks a committed, compassionate, and highly organized individual to join a close-knit and diverse community of staff, students, volunteer tutors and parents. The candidate should enjoy working closely with others and also work well independently. The Administrative Assistant will support the effective and efficient running of the program under the supervision of and with direction from the Program Director and the Associate Program Director.


Schedule: Monday 11:00am-7:00pm, Tuesday & Wednesday 10:30am-6:30pm, Thursday & Friday 10:00am-6:00pm


Role, Responsibilities & Essential Duties

  • Create participant forms including student and tutor applications; develop spreadsheets & databases to track all program data 
  • Maintain and organize all program documents, including student and tutor files (digital and paper)
  • Assist in data collection for Star program evaluations
  • Prepare and proofread program communications in both English and Spanish including emails, recommendation and referral letters, and flyers
  • Work closely to support Star parents with tasks such as securing report cards and facilitating payments
  • Provide training to tutors, students and parents on Zoom features and troubleshoot during online tutoring sessions
  • Purchase and manage inventory of all office supplies and program supplies
  • Assume primary responsibility for use and maintenance of all office technology including telephone systems, computers, and printers; report and follow-up on any needed repairs.
  • Collect fees and prepare accurate bank reconciliation and deposits
  • Review, code, and submit all invoices utilizing Intacct and track budget expenses
  • Post information to and update Star’s portal on the Goddard Riverside website
  • Respond to general inquiries for program information
  • Carry out all general office tasks including photocopying documents, answering phones, and organizing supplies (sharpen pencils, etc.)

  

Qualifications/Educational Requirements

  • High School Diploma required; BA or some college preferred

 

Skills, Knowledge and Abilities

  • Excellent time management skills and ability to multi-task and prioritize work
  • Excellent verbal and written communication skills
  • Excellent attention to detail
  • Must be fluent in written and spoken Spanish
  • Ability to learn and proficiently use online platforms, websites and apps including social media

 

Computer Skills Needed

  • Highly proficient in Microsoft Office and Google Suite applications
  • Experience with WordPress preferred
  • Knowledge of Intacct a plus
  • Proficiency with scheduling apps a plus

 

Physical Requirements

  • Ability to lift boxes

 

Work Environment

  • Office and tutoring center (Work from home 4 days a week through at least May 2022)


Intro/Program Description: Goddard Riverside Community Center (GRCC) is a leading Manhattan community-based agency with an annual operating budget of $30 million. Star Learning Center, a program of GRCC, is a year-round tutoring program for…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Education
    High School Diploma Required

Benefits

Excellent benefits!

Excellent benefits!

Location

Remote
Work must be performed in or near New York, NY
Associated Location
W 84th St, New York, NY 10024, USA

How to Apply

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