Events and Administrative Coordinator

Job Type

Full Time



Application Deadline



32 Broadway, Ste. 414
New York
United States


Who We Are: Ubuntu Pathways

Ubuntu provides world-class health and educational support to orphaned and vulnerable children living in the townships of Port Elizabeth, South Africa. Nuancing traditional development models, we have redefined the theory of “going to scale;” instead of expanding geographically, we focus on the depth rather than breadth of our impact within a community of 400,000 people. Ubuntu's programs form an integrated system of health, educational, and social services, ensuring that disadvantaged children succeed in the world of higher education and employment.

Ubuntu Pathways breaks the cycle of poverty by providing South Africa's most vulnerable children with what all children deserve—everything, every day.

Our Team At-a-Glance:

  • Founded in 1999
  • 75 global staff with 10 on the New York City team
  • 2,000 vulnerable children on pathways out of poverty

Who We’re Looking For

Events and Administrative Coordinator

As the Events and Administrative Coordinator, you’ll play a key role in planning and executing Ubuntu’s annual Gala in NYC and assisting the US Director to produce events on three continents. You’ll develop outreach opportunities to grow Ubuntu’s young professional network and support donor fundraisers. You’ll manage budgets, vendors, performers, and every aspect of a successful event. Additionally, you’ll support the US Director with special projects, fundraising, communications, and other administrative needs. Most importantly, you’re self-starting, collaborative, and passionate about supporting a dynamic team working to transform a community of vulnerable children in South Africa.


Your Role At-a-Glance:

  • Plan and execute all aspects of the annual Ubuntu NYC Gala fundraiser for 400+ high-profile guests, and provide integral support to parallel Galas in London, Los Angeles, and Johannesburg.
  • Provide ‘right hand’ support to the US Director including: admin, annual campaigns, marketing strategies, multi-media content creation, donor relationships, and fundraising.
  • Help develop outreach events, including an annual fundraiser for 300+ young professionals, and support other donor fundraisers throughout the year.

Your key mission

Plan and execute world-class events that galvanize our network of supporters raise essential funds. Support the US Director to amplify the Ubuntu brand, raise global awareness, engage new supporters and lead the fundraising and communications headquarters in NYC.

  • Create memorable donor experiences. Guests experiences rely on efficient systems, guest lists, check-in, catering, and a smooth program. The mission of the Event Coordinator is to make the logistics run smoothly so that the stories, emotion, and impact of the night are unforgettable.
  • Support the US Director. You’ll play a vital role in supporting the US Director to help move our global communications and fundraising agenda forward. This includes administrative support such as managing calendars, communication, and booking travel as well as special projects, creative production, and strategic planning support.
  • Develop young professional events. Working alongside the Director and Outreach Manager, you’ll help plan all logistical and budgetary aspects of our young professional events, including an annual 300+ person event and other fundraisers throughout the year.
  • Manage industry relationships. Bring your talent and energy to create strong relationships with vendors, donors, event producers, and partners. Explore industry best practice and innovate in your position.
  • Produce reliable data. Our ability to create the right guest experience, collect donations, and communicate effectively with attendees before and after events hinges on great data tracking and organization.

What You Bring

  • Proactive Problem Solving. Every event brings unique challenges. You ask all the right questions, are attentive to detail, and highly organized. You can create a plan, outline its potential, and predict challenges. You think strategically about event planning and fundraising, and enjoy being part of a fast-paced, highly collaborative team.
  • People & Communication Skills.  You’re comfortable talking to and meeting new people, and want to get them excited about being a part of your community. You have strong interpersonal, written, and verbal communication skills that you utilize to negotiate the best rates and maintain good relationships with external vendors and colleagues.
  • Fundraising experience. You understand that an organization depends on the strength of its fundraising. From data tracking to pledge follow-up, you can deliver results. 
  • Project management. You’re a whiz with project plans, tracking budgets, chasing invoices, and take pleasure in well-organized systems.
  • 2-3 years of experience. You have a proven track record as an event planner who is collaborative and committed to helping organizations grow.
  • Time Management Skills. You’re known for being able to juggle responsibilities, manage time well, and execute a diverse array of projects at any given time. Your colleagues trust you to multitask and prioritize work effectively.
  • Passion. You’re inspired by Ubuntu’s life-changing mission and are eager to become part of a team dedicated to breaking the cycle of poverty by providing township children what all children deserve--everything. (Ideally, you’ve even spent time in Africa.)


Salary commensurate with experience. Benefits include medical/dental/vision, 401k, and vacation/sick/personal days.

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

Compensation is commensurate with experience. Medical and dental benefits and 401k program. Applications are being reviewed on a rolling basis; thus, we recommend that you apply soon!

Please send a cover letter (max one page) and résumé/CV to

The final step in the hiring process will be to arrange personal reference calls to confirm the details of your work history and performance.