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Events Manager

Posted by
City Year
|
Boston, MA
New
|
Published 10 days ago

City Year Boston’s Events Manager is responsible for the strategy, operations, and execution of critical programmatic & fundraising engagements throughout the year. The Events Manager will report directly to the Managing Director of Development & Communications and be an integral part of ensuring the successful production of events in service of furthering City Year Boston’s mission. The Events Manager will be partly supported by an operations associate who will provide logistical and technical support to their work.Job Description

Responsibilities:

 

Strategic Events Management 

  • Lead the planning and execution of all City Year Boston events, including but not limited to specialty market (investment community, women, etc.…) fundraisers, panel discussions, annual gala, and AmeriCorps-member-centered events such as Opening Day and Graduation 
  • Serve as primary project manager and engage internal staff in collaboration and event support to design events that meet both the needs of partners and the organization 
  • Strategically manage City Year Boston’s annual events calendar in a cadence optimized for steady success throughout the fiscal year 
  • Collaborate with the Development Leadership Team to set a budget and track expenses for each event for best ROI outcome 
  • Lead post-event data reporting and analysis to determine event success against key metrics with City Year Boston leadership  
  • Adapt current events & propose new engagement opportunities based on criteria including stakeholder feedback, community-driven sensibility, brand awareness for the organization, revenue generation, etc.  
  • Critically interrogate patterns and practices of exclusion and racism in City Year Boston events to help us in our renewed commitment to actively promote, diversity, inclusivity, and equity 

 

Events Operations 

  • Serve as the primary point of contact for event logistics, including day-of support 
  • Communicate across departments and stakeholders by creating helpful guides, messaging, and opportunities to support the preparation and execution of the event 
  • Work with venue liaisons, speakers, internal staff, and other key stakeholders to set expectations and norms regarding City Year Boston events and collect information to support technical execution 
  • Create Run of Show and other production materials to support staff’s understanding of event logistics for City Year Boston events 
  • Lead and execute event rehearsals and technology checks to ensure venue, speakers, and staff are prepared for each event. 

Relationship Management 

  • Collaborate with front-facing fundraisers to manage Event Committees in meaningful ways 
  • Collaborate with City Year Boston’s internal departments & teams to support execution of strategies to meet the increased demand for a dynamic and engaging event experience 
  • Collaborate with Communication Team to plan social media, marketing materials, and communications strategies to increase event awareness 
  • Exchange best practices with other City Year sites to further inform the organization’s event strategy.  

Qualifications:

  • Commitment to Diversity, Equity & Inclusion, and an openness to reflect periodically, sometimes alongside colleagues of similar or various backgrounds 
  • 3+ years’ experience in large-scale (700+ attendees) event planning, with an emphasis on logistics/operations, and project management 
  • Track record in developing and delivering successful events, from concept to execution, that contributed to the achievement of set goals and mission of the organization  
  • Ability to work independently and collaboratively, managing externally, up, down, and across the organization  
  • Passion for City Year’s mission to build democracy through citizen service, civic leadership, and social entrepreneurship to close the opportunity gap for students of Greater Boston  
  • Outstanding customer-service delivery 
  • Production experience including vendor management (negotiation, deliverables, budget, etc.), and venue selection (negotiation, deliverables, budget, etc.) 
  • Knowledge of registration and communications best practices (event registration platforms, including Eventbrite a plus
  • Experience with information systems and databases, and ability to ensure all event data (attendees, volunteers, media, etc.) is appropriately tracked (Salesforce NPSP a plus
  • Experience managing budgeting and invoicing for events 
  • Adaptivity in a diverse and dynamic environment with changing requirements and priorities 
  • Proficiency with Microsoft Office suite 
  • Experience supporting education-focused work and/or education-based nonprofit organizations 


City Year Boston’s Events Manager is responsible for the strategy, operations, and execution of critical programmatic & fundraising engagements throughout the year. The Events Manager will report directly to the Managing Director…

Details at a Glance

  • Time Commitment
    Full Time Schedule

Benefits

Full time employees will be eligible for all benefits including vacation and sick days and organization holidays. You may participate in all benefit programs that City Year establishes and makes available to eligible employees, under (and subject to all provisions of) the plan documents that govern those programs. Currently, City Year offers medical, dental and vision, life, accidental death and dismemberment and disability coverage, Flexible Spending Accounts (FSA), other benefits including 401(k) plan(s) pursuant to the terms and conditions of company policy and the 401(k) plan document. For more information, click here. Employment at City Year is at-will. 

City Year’s core values include advancing diversity, social justice for all, and inclusive environments where everyone can thrive. We aspire to become an antiracist organization, to support the holistic growth and development of our AmeriCorps members, and to promote educational equity for all students. We work each day, in partnership with schools and communities, to ensure that people of all identities feel welcome, valued, empowered and engaged.

As an equal opportunity employer, City Year is committed to providing employment opportunities to all qualified individuals and does not discriminate on the basis of race, color, ethnicity, religion, sex, gender, gender identity and expression, sexual orientation, national origin, disability, age, marital status, veteran status, pregnancy, parental status, genetic information or characteristics, or any other basis prohibited by applicable law.

City Year encourages people from underrepresented backgrounds to apply, particularly Black, Indigenous, and People of Color (BIPOC); those who are first in their family to attend college; adults without a college degree; LGBTQIA+ community; and people from low-income backgrounds.

Full time employees will be eligible for all benefits including vacation and sick days and organization holidays. You may participate in all benefit programs that City Year…

Location

Temporarily Remote
Work must be performed in or near Boston, MA
Associated Location
287 Columbus Avenue, Boston, MA 02116, United States

How to Apply

Please complete the online application and attach a resume and thoughtful cover letter in the "Resume/CV" field on the "My Experience" page. Internal applicants should apply through cyresource.

Please complete the online application and attach a resume and thoughtful cover letter in the "Resume/CV" field on the "My Experience" page. Internal applicants should apply through…

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