Staff & Payroll Accountant

Job Type

Full Time



Application Deadline



Columbia Point
United States


Staff and Payroll Accountant

John F. Kennedy Library Foundation

Reporting to the Chief Financial Officer, the Staff & Payroll Accountant will perform critical tasks for the Accounting Department. The individual will work independently and collaboratively to meet competing deadlines and assist with a variety of projects. This role is deadline-driven and requires the ability to be proactive, multitask, and shift priorities in a fast-paced environment.

Tasks and responsibilities include but are not limited to:


HR & Benefits Assistance

•        Manage biweekly processing of payroll and keep current with employment laws

•        Prepare human resource communication to employees

•        Serve as a key liaison with health insurance agents and benefits vendors, including renewal management

•        Assist with preparation of reports for compensation and benefit matters

•        Assist with management of consultants and temporary employees

Accounts Payable & Invoice Management

•        Manage Accounts Payable process, including maintaining vendor records, processing invoices, verifying all disbursements have been properly authorized and correctly coded, and process payments in a timely fashion

•        Manage expense reimbursements, including an online tracking system

•        Manage the transition to a paperless process for accounts payable and expense reimbursements

•        Prepare journal entries and post to the general ledger

Account & Budget Maintenance

•        Manage all cash, checks, and credit card advances and maintain daily cash availability schedule

•        Assist with monthly financial closing and annual budget processes

•        Prepare account reconciliations

•        Assist with year-end audit preparation

Other Duties

•        Assist with grant reporting

•        Assist with management of intern program

•        Perform data entry and clerical tasks for the Accounting Department

•        Participate as a team member in Foundation events and programs

•        Complete special projects as requested by the CFO



  • Bachelor’s degree in Accounting, with significant experience with month-end financial closing
  • Minimum 5 years’ experience with payroll, benefits management, accounts payable, and cash receipts
  • Experience in a not-for-profit environment
  • Experience transitioning to or participating in a paperless work environment

Skills Required:

  • Proficiency with Microsoft Office, ADP WorkforceNow, Concur and accounting software including Blackbaud
  • Excellent organizational, analytical, and communication skills
  • Proven ability to communicate both verbally and in writing in a timely, reliable, accurate and professional manner

Professional Level


Minimum Education Required

4-year degree

How To Apply

Please send a cover letter with a résumé, salary requirements, and references via e-mail to:

Doris Drummond

Chief Financial Officer

John F. Kennedy Library Foundation

Columbia Point

Boston, MA 02125


Applications without a cover letter will not be considered. No phone calls, please.

The John F. Kennedy Library Foundation is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. Women, minorities, individuals with disabilities, veterans, and members of other underrepresented groups are strongly encouraged to apply.