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Executive Assistant to Vice President of External Relations

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Published 6 days ago

About Global Greengrants Fund: Global Greengrants Fund (GGF) is a Boulder, Colorado based public charity that mobilizes resources to communities worldwide to protect our shared planet and work toward an equitable world. We believe solutions to environmental harm and social injustice come from the people whose lives are most impacted. Every day, our global community of people on the front lines and donors comes together to support people to protect their ways of life and our planet. Because when local people have a say in the health of their food, water, and resources, they are forces for change. Since our founding over 25 years ago, we have made more than 14,000 grants in 168 countries, mobilizing more than $100 million to support the work of local groups. Global Greengrants Fund is committed to increasing diversity and inclusion throughout our organization and workforce.

Position Overview: The Executive Assistant provides high-level administrative support to the Vice President of External Relations (VPER) by performing functions such as preparing correspondence, handling confidential information, arranging conference calls and meetings, corresponding with donors and partners, helping with special projects, handling travel logistics, taking notes at meetings, editing and proofreading, handling information requests, and conducting research.

Responsibilities:

·        Manages and coordinates a complex calendar of appointments, bookings, and scheduling demands for the VPER

·        Organizes emails, assists with and writes correspondence, and prepares other documents for donors and colleagues of the VPER, editing and proofreading as necessary

·        Reviews monthly status of revenue, projected vs. actual, to help ensure targets are met

·        Coordinates travel schedule, books flights/hotels, obtains visas and handles logistical arrangements for the VPER. Compiles documents for travel-related meetings

·        Prepares the VPER expense reports

·        Updates and maintains VPER’s social media accounts and collaborates with the Communications team on Greengrants’ organizational accounts, as needed

·        Updates donor database with any VPER donor action and ensures all VPER donor related deadlines are met

·        Provides research for the VPER as necessary

·        Provides administrative support to the board of director committees that are working with the VPER

·        Manages and schedules internal and external meetings of the VPER; working closely with other administrative and support staff in many cases

·        Aides in the coordination of other meetings sponsored or managed by Greengrants (i.e., Staff Retreats, Board Meetings, etc.) including communications, logistical and travel arrangements

·        Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures

·        Maintains confidentiality in all matters

·        Other tasks as assigned, including acting as a personal assistant to the VPER (i.e., organizing personal appointments, making lunch arrangements, etc.).

Required Qualifications:

·        Previous work experience with working in an administration or executive support role

·        Experience organizing meetings, arranging international travel, and managing budgets

·        Strong organizational skills that reflect ability to perform and prioritize multiple tasks

·        Strong writing, proofing and editing skills. Ability to adjust tone and style to appropriately address a variety of audiences

·        Proficiency with MS Office Suite; with expertise in Outlook, Word, PowerPoint and Excel and database management systems (Raiser’s Edge preferred)

·        Excellent communication and people skills in person, over the phone, via email and social media

·        Detail oriented, outstanding project and time management skills

·        Able to work as a part of a team, as well as independently, and handle requests from multiple parties, often on tight timelines

Preferred Qualifications:

·        Bachelor’s degree

·        Three to five years of experience supporting senior level executives in a non-profit organization

·        Experience working with foundation, individual and corporate donors

·        Forward looking thinker, who actively seeks opportunities and proposes solutions

·        Excellent problem solver

·        Positive attitude and an eagerness to learn new skills

·        Commitment and understanding of the Greengrants mission.

Reporting Relationships:

This is a full time (40hrs/week) exempt position located in Global Greengrants Fund’s Boulder, Colorado office with possibility of remote working. The Executive Assistant reports directly to the Vice President of External Relations.

Direct Reports: None

About Global Greengrants Fund: Global Greengrants Fund (GGF) is a Boulder, Colorado based public charity that mobilizes resources to communities worldwide to protect our shared planet and work toward an equitable world. We believe…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    November 15, 2021
  • Application Deadline
    October 22, 2021
  • Professional Level
    Entry level

Salary

USD 43,000 - USD 47,000

Benefits

Exceptional benefit package: including health, dental and vision insurance, 403b retirement plan, and flex plan.

Exceptional benefit package: including health, dental and vision insurance, 403b retirement plan, and flex plan.

Location

Remote
Work may be performed anywhere in United States
Associated Location
2840 Wilderness Place, Boulder, CO 80301, United States
Ste. A

How to Apply

  • Please send the following documents via email to sgommert@greengrants.org by October 22, 2021. Subject line should read “Executive Assistant”:
  • A cover letter explaining your interest in this position and detailing your experience.
  • A current resume summarizing your related work experience and education background.
  • Brief professional writing sample (can include reports, sample social media posts, email examples for scheduling, etc.). No more than 2 pages.

Global Greengrants is an qual opportunity employer with a strong commitment to diversity, equity, and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. 

  • Please send the following documents via email to sgommert@greengrants.org by October 22, 2021. Subject line should read “Executive Assistant”:
  • A cover letter explaining your…

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