The Public Theater is seeking a Board Activity Manager to provide exceptional service to a 40+ person board. The Board Activity Manager will provide essential project coordination and support for Public Theater Board operations, coordinate members of the senior management team around board communication and engagement, and provide administrative support to ensure records are accurately maintained and governance procedures are upheld. The Board Activity Manager will report to the Administrative Chief of Staff.
Responsibilities of this position include, but are not limited to:
· Lead scheduling of Board and Committee meetings as well as other trustee events (40+ per year)
· Manage logistics for all Board and Board Committee meetings (coordinating with host if meeting is offsite, ordering catering, preparing materials and name tents) and interface with invited guests (i.e., consultants, artists, etc.)
· Compile and distribute all Board and Board Committee packets from various departments, manage dissemination of materials, track RSVPs and follow up as needed
· Prep Executive Staff and Committee Chairs for full Board and Committee meetings, with briefing on event, attendance and talking points
· Attend all Board and Committee meetings, provide onsite support and take minutes
· Oversee new board member onboarding process (scheduling and developing presentation materials)
· Prepare mandatory reporting related to Board governance (components of Department of Cultural Affairs submissions, Audit, etc.)
· Schedule other meetings as needed for sub-committees, tours, small group Board gatherings, Shakespeare Society Board meetings, etc.
· Cultivate strong individual relationships with Board members
· Develop in-depth knowledge of The Public’s full spectrum of programs and activity along with emerging events and initiatives to ensure full understanding and accurate representation when communicating to trustees
· Under the guidance of the Administrative Chief of Staff, draft, edit, and produce written and visual communications (e.g. memos, presentations, regular bulletins) and other correspondence for the Executive Office and Board; work closely with Development staff (and other departments as needed) to ensure proper alignment of messaging
· Work closely with Assistants to the Artistic Director, Executive Director, Chief Advancement Officer and Board Leadership to align activity and effectively prioritize board meeting activity
· Support governance best practices, including efforts to ensure compliance with relevant laws and regulations as they relate to the Board
· Maintain Board lists, including Board list for publications and website, Board occupations, and Board contact sheet, both in Tessitura and Outlook contacts
· Collect and file Board governance documentation including conflict of interest documents, consent to electronic communications form, and self-identification form
· Maintain Board handbook including Board bios, Board lists, Committee charters, Board responsibilities, Board benefits, awards, etc.
· Excellent time management and organizational skills with the ability to work well under deadlines
· Ability to build trust and establish rapport with all levels of staff and organizational leadership
· Outstanding communication skills, both written and spoken, with incredible attention to detail
· Exceptional time management and organizational skill; must be able to prioritize and manage multiple assignments with tight deadlines (both short and long term) within a fast-paced, dynamic environment
· Ability to manage confidential information and documents with discretion
· Must possess an excellent sense of humor, spirit of positivity, and solid professionalism
· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook)
· Experience supporting senior executives and / or interacting with board members preferred
· Experience with Tessitura preferred
The Public is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. Applicants from populations underrepresented in the theater field are strongly encouraged to apply. All qualified applications will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, familial status, sexual orientation, national origin, ability, age, or veteran status.
This is a Non-Exempt position, according to the Fair Labor Standards Act and available immediately.
Please submit cover letter and resume to firstname.lastname@example.org.
Minimum Education Required