Accounts Payable Analyst

Job Type

Full Time

Published

09/28/2018

Address

58 Moore St.
Boston
MA
02128
United States

Description

Organizational Overview


Excel Academy Charter Schools is a network of tuition-free, public charter schools serving the Massachusetts communities of East Boston and Chelsea. It was founded to address the severe academic underperformance and low college matriculation rates of the student populations in these neighborhoods. Our founders envisioned a free, public school alternative where all students would be held to the highest academic and behavioral expectations, and college would become a reality. As a true public school, Excel is defined not by whom we exclude but by whom we include in our community. We are proud of the fact that we serve many students with special needs.

The network’s first school opened in fall 2003 in East Boston, serving grades 5 through 8. Excel Academy Chelsea, the 2nd school in our network, opened in fall 2011. Our third school, Excel Academy Orient Heights, opened in August of 2012. And our first high school, Excel Academy Charter High School, opened in fall 2015. As of the 2018-2019 school year, Excel will be educating 1,300 students in grades 5-12.


Duties and Responsibilities

  • Handle full-cycle invoice processing, vendor statement reconciliations and AP monthly closing procedures across multiple campuses and bank accounts
  • Review and verify invoice dates to ensure accuracy and timeliness before data is posted for payment
  • Maintain master vendor list and ensure information is accurate and consistent across all platforms
  • Handle full-cycle AR processing
  • Reconcile monthly credit card charges
  • Review employee expense reports for compliance with internal policies and procedures and process for payment
  • Research and reconcile records to respond to inquiries both internally and externally
  • Perform ongoing vendor status reviews, including management of active vs inactive status as well as time frames and processes to cleanse or purge files
  • Verify cash counts and record deposits
  • Work with the team to prepare and file annual 1099 forms.
  • Perform other tasks when necessary as part of Excel’s culture of collaboration and ownership


 Qualifications

  • Minimum of Associate’s degree (A.A.)
  • At least one year of related work experience or two years of professional work experience
  • Proficient with Microsoft Excel
  • Requires strong analytical skills, high attention to detail and accuracy to resolve vendor payment issues
  • Proficient written and verbal communication skills
  • Ability to process high volumes of invoices timely and accurately.
  • Able to own and drive tasks and meet deadlines with limited direction.
  • System Savvy – comfortable learning, using and implementing new tools.
  • Motivated by the mission of achieving excellence with our students


Excel Academy Charter Schools is committed to building a diverse staff that reflects the community that we serve. We strongly encourage applications from candidates whose experiences share important points of intersection with those of our students. Staff who demonstrate fluency in Spanish, Portuguese or Arabic will also receive additional compensation.

Organizational Overview

Excel Academy Charter Schools is a network of tuition-free, public charter schools serving the Massachusetts communities of East Boston and Chelsea. It was founded to address the severe academic underperformance and low college matriculation rates of the student populations in these neighborhoods. Our founders envisioned a free, public school alternative where all students would be held to the highest academic and behavioral expectations, and college would become a reality. As a true public school, Excel is defined not by whom we exclude but by whom we include in our community. We are proud of the fact that we serve many students with special needs.

The network’s first school opened in fall 2003 in East Boston, serving grades 5 through 8. Excel Academy Chelsea, the 2nd school in our network, opened in fall 2011. Our third school, Excel Academy Orient Heights, opened in August of 2012. And our first high school, Excel Academy Charter High School, opened in fall 2015. As of the 2018-2019 school year, Excel will be educating 1,300 students in grades 5-12.


Duties and Responsibilities

  • Handle full-cycle invoice processing, vendor statement reconciliations and AP monthly closing procedures across multiple campuses and bank accounts
  • Review and verify invoice dates to ensure accuracy and timeliness before data is posted for payment
  • Maintain master vendor list and ensure information is accurate and consistent across all platforms
  • Handle full-cycle AR processing
  • Reconcile monthly credit card charges
  • Review employee expense reports for compliance with internal policies and procedures and process for payment
  • Research and reconcile records to respond to inquiries both internally and externally
  • Perform ongoing vendor status reviews, including management of active vs inactive status as well as timeframes and processes to cleanse or purge files
  • Verify cash counts and record deposits
  • Work with the team to prepare and file annual 1099 forms.
  • Perform other tasks when necessary as part of Excel’s culture of collaboration and ownership

 Qualifications

  • Minimum of Associate’s degree (A.A.)
  • At least one year of related work experience or two years of professional work experience
  • Proficient with Microsoft Excel
  • Requires strong analytical skills, high attention to detail and accuracy to resolve vendor payment issues
  • Proficient written and verbal communication skills
  • Ability to process high volumes of invoices timely and accurately.
  • Able to own and drive tasks and meet deadlines with limited direction.
  • System Savvy – comfortable learning, using and implementing new tools.
  • Motivated by the mission of achieving excellence with our students


Excel Academy Charter Schools is committed to building a diverse staff that reflects the community that we serve. We strongly encourage applications from candidates whose experiences share important points of intersection with those of our students. Staff who demonstrate fluency in Spanish, Portuguese or Arabic will also receive additional compensation.




Professional Level

Entry level

Minimum Education Required

4-year degree

How To Apply

http://www.excelacademy.org/join-our-team/

Please visit http://www.excelacademy.org/join-our-team/ to apply. Applications will be reviewed as they are received and candidates are encouraged to apply as soon as possible.


Excel Academy Charter Schools do not discriminate on the basis of race, color, national origin, creed, sex, ethnicity, sexual orientation, gender identity, disability, age, ancestry, athletic performance, special need, proficiency in the English language or a foreign language or prior academic achievement.


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