Operations Project Manager

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Published 16 days ago

The Andrew W. Mellon Foundation (“Foundation”) believes that the arts and humanities are where we express our complex humanity, and we believe that everyone deserves the beauty, transcendence, and freedom to be found there. Through our grants, we seek to build just communities enriched by meaning and empowered by critical thinking, where ideas and imagination can thrive. We make grants in four core program areas (Higher Learning, Arts and Culture, Public Knowledge, and Humanities in Place). The Foundation seeks an Operations Project Manager capable of supporting a wide range of operations and business systems projects in the Office of the Executive Vice President and Chief Operating Officer (“COO”).


The overarching goal for Foundation operations is to enable efficient, collaborative, and impactful 

work both within the Foundation and with our broader community, work that is consistent with our 

social justice mission.

The Operations Project Manager will be a member of the COO’s team, and assist with the shaping, 

resource and time-tracking, and timely implementation of ongoing and new Foundation- wide projects 

that aim to improve the efficiency of operational and program work. This position reports to the 

Director of Operations and Business Systems (“Director”).

Position details:

The primary responsibilities may include but will not be limited to:

▪  Working closely with the COO and Director to convene and manage cross-foundation advisory and 

working groups to support operations and business systems initiative planning, analysis, and 


▪  Working with the Director, and relevant operational and program staff, to plan, analyze, 

implement, and monitor operations and business systems initiatives.

▪  Developing and maintaining workflow and process documentation, timelines, and effectively 

tracking resources and deliverables.

▪  Assisting in budget development and tracking for projects throughout the Foundation.

▪  Liaising with members of the Foundation’s program, operational, technology, finance and other 

staff about shared initiatives, grantmaking, operations, and communications.

▪  Partner with the Foundation’s office of communications to develop clear, consistent, and 

effective internal communications

▪  Providing project support, as needed, to other members of the COO team.

▪  Helping maintain a work environment that is collegial, collaborative, outcomes-oriented, and 


Required skills or experience:

▪  MBA or master’s degree in an academic discipline related to business or technology.

▪  7-10 years professional experience, including staff management.

▪  Superior organizational, project, budget, and resource-management skills, with strong 

attention to detail.

▪  Experience managing multiple complex operational and/or technology projects with multiple work 


▪  Experience analyzing and documenting processes and workflows to support decision making.

▪  Exceptional oral, written, mathematical, technological, and visual communication and 

presentation skills.

▪  Proven ability to work independently in a fast-paced environment, effectively structure 

projects, and prioritize time and task sequences.

▪  Demonstrated capacity to influence, negotiate, and facilitate processes in a collegial manner.

▪  Technologically savvy and proficiency in MS Office Suite, project management software, and a 

demonstrated ability to quickly learn new tools.

▪  Certification in project management and demonstrated project management track record.

▪  Familiarity/knowledge of foundations and/or with the grantmaking process and/or foundation 

operations preferred.

Other Qualities

▪  Outstanding work ethic.

▪  Deep curiosity and passion for learning.

▪  Well-developed empathy, emotional intelligence, and interpersonal skills including proven 

ability to work effectively on a team.

▪  Demonstrated ability to be a positive, productive member of a community of people at work, 

respecting differences while working toward shared goals, comfort with periods of ambiguity, 

constructive participation in ongoing organizational development, friendly and collegial.

The Foundation is an equal opportunity employer that offers a competitive salary, outstanding 

benefits, and excellent working conditions.

The Foundation will consider each response carefully, but only contact those individuals it believes are most qualified for the position.

The Andrew W. Mellon Foundation (“Foundation”) believes that the arts and humanities are where we express our complex humanity, and we believe that everyone deserves the beauty, transcendence, and freedom to be found there. Through our grants, we…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Education
    Master's Degree Required
  • Professional Level


Temporarily Remote
Work may be performed anywhere in United States
Associated Location
140 East 62nd Street, New York, NY 10065

How to Apply…

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