Position Summary: This position is responsible for managing and executing programming for the AOA’s Leadership Education Offerings; including the Emerging Leaders Program/Forum, Regional Activities, Leadership Institute, and the AOA| USC APEX Leadership Certificate Program. The Associate Education Manager is required to be a team player and a hands-on implementer.
The AOA seeks an individual who thrives in a fast-paced, high volume work environment and is a professional who works collaboratively with a diverse group of staff and members to create and manage cross-organizational, integrated strategies for project completion. The individual will have excellent written and oral communication skills, critical thinking abilities, precise attention to detail, and enthusiasm for customer service.
Primary duties and responsibilities include, but are not limited to:
- Serves as co-staff liaison to the Leadership Fellowship Committee and lead staff for other sub-committees, taskforces, workgroups, projects, and initiatives required to fulfill objectives for the organization.
- Provides proactive support, recommendations and research to advance the actions and decision making of the committees and related programs.
- Works with committee members, staff, and AOA leadership to develop educational programming and to build vision and consensus of priorities.
- Works with the member volunteers to curate content for promotional/educational purposes.
- Researches, solicits, writes, and edits content appropriate for articles/newsletters, website content, and programming summaries.
- Develops concepts/proposals for committees’ evaluation and discussion.
Program Development & Management
- Develops (in collaboration with member volunteers), plans, and executes in person conferences, webinars, and other educational activities. Manages agenda development, speaker selection/contracts, prepares meeting materials, and provides overall project management through event completion.
- Serves as primary staff lead for the Emerging Leaders Program/Forum activities.
- Conducts data analysis, identify trends and patterns, and align with member needs/interests; translate findings into actionable strategies to generate revenue through new product development ideas.
- Is responsible for adhering to ACCME guidelines and submitting documentation required by CME provider.
- Works with member volunteers to develop new and engaging leadership content, as well as opportunities for added value to target audiences.
Responsible for Cross Departmental Integration of Program Components
- Works with Meetings team to organize logistics for leadership programming.
- Responsible for providing headquarters staff with needed information to appropriately answer inquiries.
- Collaborates with development staff to provide descriptions, content and other needed background and reporting in order to obtain external funding for academic activities.
Financial Accountability & Administrative Management
- Responsible for file management, budget development and fiscal management of areas of defined responsibility, especially as the budget relates to educational activities, within approved budgets.
- Establishes and maintains updated policies and procedures related to duties.
- Understands, communicates and advances overall AOA strategic objectives.
Knowledge, Skills and Abilities: the specific minimum competencies required for job performance
Education: Bachelors’ degree required.
Experience: 3-5 years progressive experience in a position(s) with similar functions and demonstrated project management experience required. Past association management experience, proven experience working with healthcare professionals, and knowledge of continuing medical education (CME) a plus.
- Demonstrated project management skills and fiscal responsibility for multiple projects required. Strong organization/prioritization skills and ability to coordinate a high volume of details and a variety of projects necessary.
- Committee management/leadership skills required.
- Excellent customer service, problem-solving and interpersonal skills with ability to work independently as well as part of a team are expected.
- Excellent written, with high attention to detail, and verbal communication skills required.
- Experience in Microsoft Office tools. Experience with Salesforce, WordPress, and GoToWebinar (LogMeIn) preferred.
Working Conditions/ Travel: Moderate: 10-15 days out-of-town travel plus approximately 5 in-town weekend meetings. Approximately 10-12 evening conference calls.
The American Orthopaedic Association is based in Rosemont, IL. Employees of the American Orthopaedic Association enjoy generous benefits, including:
- Medical, dental, life insurance, and long-term disability plans for full time employees
- 2020/2021 Employer-sponsored Retirement Plans
- Employer contribution of 10% of salary to each Employee’s retirement plan
- Employee option/ability to make additional retirement contributions, before tax, up to federal limits
- Generous PTO policy
- 2 days per week remote work option
- Summer hours and flexible work hours
- AOA employees have annual opportunities to expand their skill sets in the not for profit association management arena and participate in continuing education, with opportunities for promotion and advancement.